Administrative Program Coordinator, AP Travel ProgramMaterials Management

Location: New Orleans, LA

Summary

Supports all Tulane faculty, staff, visitors, and students by applying our core values to assist customers with travel and expense management, systems training, compliance, outreach, events, and day to day travel and expense administration responsibilities. Supports the department leaders to maintain established partnerships with Tulane constituents and suppliers to provide collaborative, innovative, and leading practices that deliver high quality expertise, significant value, and excellent customer service.
Provides superior support to the Travel and Expense Managers through back office administrative tasks. This includes providing support to University travelers by answering travel and expense related questions, providing guidance as needed, promoting the travel program and compliance in a positive way by distributing mutually beneficial messaging, current program directions and solutions. Provides valuable assistance and information for departments and schools with various types of travel and expense needs, by delivering excellent systems training, communication, travel and expense reports, and collaborating with the university’s various travel and expense suppliers.
The development of effective and collaborative relationships with the University stakeholders, travel and expense suppliers is integral to the success of the Travel and Accounts Payable Departments.

Required Qualifications

• High School Diploma or equivalent• One (1) years of experience working in a managed travel program, strategic sourcing, supply chain management, business, finance, accounts payable or related experiences• Two (2) years of experience preparing Excel spreadsheets and reporting • Any appropriate combination of relevant education, experience and/or certifications may be considered.

Preferred Qualifications

• Travel and Expense Systems experience• Professional experience in a higher education institution• Administrative experience as part of a managed travel program and/or accounts payable• Training or demonstrated skills with Customer Excellence/Experience• Experience with data management tools and reporting, including Concur