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Student Services Assistant (Spencer)

Northcentral Technical College
Wausau, WI

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Administrative Jobs
Student Affairs, Counseling, Student Activities & Services
Employment Type
Full Time
Institution Type
Community College

Job Details

Position Description

This is a part-time support position working 24 hours per week. This position reports to Regional Campus Manager. Typical schedule will be 4 days a week, with an occasional 5 day week, evening or Saturday. This position will be cross-trained to provide administrative support to other teams in Student Services (Admissions, Registration/Records, and Financial Aid) on an as needed basis as well as support the cross functional teams during the implementation of a new Student Information System.

The Spencer Campus hours are from 8:00 am to 4:00 pm Monday-Thursday and 8:00 am to 12:00 pm on Fridays. Non-standard hours may apply based on demand. Specific hours are determined with supervisor and may vary due to student and College needs. May need to fill in for shifts not normally scheduled for which is to be considered part of the regular work schedule.

Duties & Responsibilities

Essential Job Functions

  • Completing general office duties, customer service, first point of contact, scheduling appointments, ordering supplies, administrative budget monitoring, admissions call center and online chat, submission of facility requests, proctoring tests, coordinating room rentals, distribution of approved marketing materials, etc.
  • Ability to learn and functional use in computer technologies, including software applications, such as Peoplesoft, Workday, Canvas, Perceptive Content, Formstack, Asset Essentials, Cisco phone systems, Outlook, Word, Excel, and PowerPoint. Ability to learn other software as appropriate.
  • First level advising services by working with an advisor to provide individual meetings, enrollment, credit load, instructional method, tutoring referrals, counseling services, viewing and understanding the student planner, student follow-up, student concerns within scope, and making referrals to other college services as needed.
  • Serve as customer service contact for Regional Campus students: provide individual/direct assistance to students in collecting documents, cashiering, ordering books, accommodation request referrals, counseling service referrals, financial aid referrals, the Promise Program referrals, intake of academic appeals requests, withdrawing from classes, Library and tutoring referrals, Timberwolf Table referrals, and helping students understand the appropriate forms, processes, and procedures.
  • Accurate collection, tracking, daily reporting, and deposits via Cashnet System.
  • Assist with tasks associated with classes/College events that may include, but are not limited to: instructor material distribution via Formstack, room set up (moving tables & chairs, removing sliding wall divider, set up wayfinding signs, etc.) and scheduling, launch Interactive Video Conferencing (IVC) and other classroom technology coordination and troubleshooting. Assist customers in using technology and troubleshoot issues when they arise.
  • Provide basic technical assistance and training for staff and students in the operation of the use of campus technology.
  • Support district technology related to distant learning and computer lab operations. Maintain up to date knowledge of software and technology equipment housed on campus in collaboration with IT.
  • Perform administrative duties and provide support to Student Services departments including but not limited to data entry, query management, student correspondence, student Information system (Workday), email updates, creating and maintaining databases, special project support, marketing support, community events, and general related office duties.
  • Maintain excellent public relations with students, staff and external customers; work as a member of the regional campus team to support students and the overall campus, division and institutional goals.
  • Assist Regional Manager as requested.
  • Support and assist all events and activities at regional campuses in collaboration with Student Success Wausau campus.
  • The duties and responsibilities listed are intended to describe the essential functions of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities, and requirements. Each Customer Service Representative Position may vary slightly to include or not to include duties listed above based upon campus needs. Additional duties may be required.
  • Qualifications

    One year of postsecondary appropriate to the position responsibilities, or equivalent knowledge and skills gained through occupational experience, or an equivalent combination of postsecondary education and occupational experience. Bilingual in English & Spanish preferred.

    Requires excellent organizational skills, ability to prioritize and multitask, understanding of computer systems, ability to work with and train a diverse staff, confidentiality, accuracy in work with independent judgment and initiative, and courtesy and tact in dealing with students and staff. Demonstrate proficiency in the use of basic office technology including, but not limited to, Microsoft Office Suite, e-mail and database systems.

    Must be able to quickly learn new skills and advanced software applications to become proficient in job and keep up-to-date.

    Physical Demands

    Working Activity:
    6 to 8 hours: Grasping, performing repetitive movements, sitting, twisting and working indoors
    4 to 5 hours: None
    1 to 3 hours: Bending, reaching, standing and walking
    Less than 1 hour: Balancing, climbing, crawling, driving, kneeling, pulling, pushing, working at heights, working in temperature extremes and working outdoors

    Lifting and Carrying:
    Less than 10 pounds: 15 or more repetition(s) per hour
    10 to 20 pounds: 15 or more repetition(s) per hour
    20-50 pounds: Less than 1 repetition per hour
    50-100 pounds: Less than 1 repetition per hour
    More than 100 pounds with help: Less than 1 repetition per hour

    Additional Physical Requirements:
    Vision: Adequate with aid to read instructions, labels, documents, computer screens, and differentiate between colors.
    Hearing: Adequate with aid to understand oral requests, telephone conversation, and PA systems.

    Safety and Training Programs as an Employee:
    Required training: Emergency eye wash, emergency procedures, ergonomics (office/workplace) and slips, trips and falls.


    Working at Northcentral Technical College

    NTC is a customer-focused, accessible provider of innovative lifelong learning that builds a globally competitive workforce. The College’s 5,900 square mile, 10-county district includes six convenient campus locations in Wausau, Antigo, Medford, Phillips, Spencer, and Wittenberg, as well as a Public Safety Center of Excellence in Merrill, a Wood Technology Center of Excellence in Antigo, an Apprenticeship Center of Excellence in Wausau and an Agriculture Center of Excellence just north of the Wausau Campus in the Town of Maine. The Wausau Campus also features a Center for Health Sciences, Center for Business & Industry and an Advanced Manufacturing and Engineering Center of Excellence. 

    2012 marks the centennial anniversary of Northcentral Technical College, recently named the 21st fastest growing community/technical college in the nation by Community College Week magazine. The College currently offers over 150 associate degree programs, technical diploma programs and short- term certificate options, with many credits transferring to Wisconsin’s four-year public and private colleges, creating a seamless path for lifelong learning. Through a variety of flexible course options (, NTC is providing an additional opportunity for learners to receive a degree or certification through flexible learning opportunities including late starts, a new Virtual College and winterim courses. Additional services include programming in ELL, Adult Basic Education, and HSED/ GED, as well as a learning center and testing center.

    NTC is also closely connected to the local business community through the training and development of incumbent workers. The College’s Business & Industry Solutions team works with local businesses to offer customized training, technical assistance and professional development opportunities. NTC’s Continuing Education team provides educational offerings designed to help individuals gain needed education for career advancement or change, meet professional certification and licensing requirements and develop new skills to be successful in today’s competitive workforce.

    Find Us
    1000 W Campus Dr

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