Temporary Administrative Assistant

Temporary Administrative Assistant

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Temporary Administrative Assistant

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
Temporary Employee - Non-Exempt
This position will support the administration of the Master of Science in Health Policy Research (MSHP) and the National Clinician Scholars Program (NCSP). This position is in-person, three days per week, up to 20 hours per week. Limited hybrid work options. Interest in public health, medicine or nursing a plus but not required.

Job Description

Temporary Employee - Non-Exempt

This position will support the administration of the Master of Science in Health Policy Research (MSHP) and the National Clinician Scholars Program (NCSP). This position is in-person, three days per week, up to 20 hours per week. Limited hybrid work options. Interest in public health, medicine or nursing a plus but not required.

Administrative Support for MSHP and NCSP:

Assist with general academic program administration, including but not limited to:

• Support admissions process for MSHP and NCSP.
• Draft and proof correspondence, edit documents, assist with PowerPoint presentations.
• Management of Canvas course sites.
• Database maintenance, data collection, and data entry using Excel, RedCap, Qualtrics, etc.
• Website updates and social media posts.

Assist with Classes, Meetings, and Events:

• Assist with weekly catering (receive, set-up, and break down).
• Event planning assistance: scout locations, make inquiries, schedule events, send invites, track RSVPs, on-site event assistance. Manage database of local event spaces and team building activities, create relationships with vendors.
• Order supplies, swag, graduation gifts, communicate with vendors.

Office Management and Facilities Oversight:

• Manage inventory of office supplies and assets such as copiers and printers.
• Troubleshoot classroom technology issues, manage general AV requests, collaborate with University technical support staff.
• Facility service requests.
• Receive and distribute mail.

Other duties as assigned per the needs of the Associate Director and Program Coordinator.

Qualifications:

Ideal candidate will have experience in an academic setting, and function well independently as well as collaboratively. Ideal candidate will have superior organizational and communication skills, and excellent customer service skills.

Required skills include MS Office (Outlook, Power Point, Excel, Word), Google calendars and software, Zoom.

Resume and cover letter required with application

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Targeted Pay Range: $23/hr- $25/hr

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Blockley-Hall/Temporary-Administrative-Assistant_JR00069598-1







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