Job Title: TEMP-Admin Clerical Cust Svc (Faculty Data and Records Specialist)
Location: Atlanta, Georgia
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job ID: 256172
Job Summary

Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities; and assisting customers with their service needs. Specific duties will be determined based on assignment and unit needs. This position will interact on a consistent basis with: unit management and staff, vendors and office visitorsThis position typically will advise and counsel: NA This position will supervise: NA

Responsibilities

Job Duty 1 -
Compose routine correspondence; prepare and route correspondence, reports and other documentation.

Job Duty 9 -
Respond to customer questions or concerns.

Job Duty 10 -
Perform other duties as assigned

Job Duty 2 -
Compile and organize data for use in reports.

Job Duty 3 -
Schedule and make arrangements for meetings and other events.

Job Duty 4 -
Make travel arrangements for unit staff management and staff as directed.

Job Duty 5 -
Maintain office supplies inventory.

Job Duty 6 -
Maintain filing system.

Job Duty 7 -
Receive and refer phone calls; greet and direct office visitors.

Job Duty 8 -
Gather pertinent information regarding customer service needs.

Responsibilities

Job Duty 1 -
Receive, review, and process documentation associated with faculty workforce data and records. Maintain faculty workforce records in associated Human Capital Management and other data and document management systems

Job Duty 2 -
Maintain electronic and physical document filing systems.

Job Duty 3 -
Compile and organize data for use in reports.

Job Duty 4 -
Respond to customer questions or concerns.

Job Duty 5 -
Compose routine correspondence; prepare and route correspondence, reports and other documentation.

Job Duty 6 -
Perform other duties as assigned.

Required Qualifications

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Other Required Qualifications
Ability to work outside of typical business hours as needed, potentially including but not limited to evenings, weekends, and holidays.

Required Experience
Up to two years of job related experience

Required Qualifications

This job requires strong organization, attention to detail, communication, and critical thinking skills. Must be a self-starter, comfortable with working independently with accessible coaching and supervision. Must have experience with general office administration, including reviewing and processing hiring and employment-related documentation, and document indexing, as well as computer software skills with programs including Word, Excel, Adobe, and general database knowledge. Prior experience in a Human Resources, Faculty Affairs, or higher education environment is preferred.

Knowledge, Skills, & Abilities

KNOWLEDGE
Office/clerical including records management; organization and customer service; specialized computer usage.

SKILLS
This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization, spoken/written communications and interpersonal skills, and the ability to multi-task. Skill in basic office related computer applications is required.

Knowledge, Skills, & Abilities

This job requires strong organization, attention to detail, communication, and critical thinking skills. Must be a self-starter, comfortable with working independently with accessible coaching and supervision. Must have experience with general office administration, including reviewing and processing hiring and employment-related documentation, and document indexing, as well as computer software skills with programs including Word, Excel, Adobe, and general database knowledge. Prior experience in a Human Resources, Faculty Affairs, or higher education environment is preferred.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.