Administrative Specialist

University of California, Los Angeles
Los Angeles
$28.62 - $45.66 Hourly

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Job Details

Administrative Specialist
University of California Los Angeles

Requisition Number: 38648
Salary: $28.62 - $45.66 Hourly

Position Description:
Under the supervision of Business Manager, at the National Center for Research on Evaluation, Standards, and Student Testing (CRESST), housed within UCLA's School of Education and Information Studies (SE&IS) assist in the Center's financial activities consisting of federal, state, private contracts and grants, and Sales and Service activities. Assist Provide administrative and analytical support to the Center's Senior Associate and Associate Directors. Provide administrative support for the Center in all research and professional activities as well as providing support to 12 Project Directors (Co-PIs) and Senior Researchers with multiple extramurally funded projects.

Assist with financial analysis and accounting tasks including procurement for Center project related supplies and equipment according to University and funding agencies' guidelines, maintaining inventories, analyzing price comparisons and providing recommendations; assisting in monthly reconciliation of the general ledger for Center's C&G and unrestricted accounts; processing of monthly interdepartmental recharges, and managing the Center's electronic storage needs. Review and reconcile Hold and Incomplete (H & I) invoices/orders using BruinBuy. Assist in preparation of contract and grant proposals (e.g. budget and budget justifications) and coordinate submission to various funding agencies. Under the supervision of the Sr. Operations Manager, process Center facilities related request and phone line orders, and maintain the Center's floor plans and directories. Create and record data files to assist in analysis of survey data for various projects. Analyze reports, invoices, and other deliverables for the Center efficiently and accurately to meet payment processing deadlines. Provide copy/edit support to the Business Office and Center research projects. Coordinate meetings, training sessions, interviews, and other Center activities in a timely and efficient manner. Assist the Sr. Operations and IT Managers with the Center's security system by coordinating and maintaining staff's building access.

Special Instructions:
The target salary for this position is between the posted minimum and $31.28 hourly..
Top of the range salary is commensurate with experience.

The position requires a Resume and Cover Letter to be uploaded when applying. Please have these documents ready to upload when applying.

For full application instructions and position description, please visit:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,

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Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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