University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title

International Programs Coordinator

Job Profile Title

Coordinator B

Job Description Summary

The University of Pennsylvania’s College of Liberal and Professional Studies (Penn LPS) seeks to lead the field of higher education in the creation of unique and innovative opportunities for learners of all ages and backgrounds. These highly accessible academic opportunities are distinguished by their academic rigor and world-class instructional staff, while the support offered to students by Penn LPS is distinguished by its comprehensive and holistic quality. LPS programs are designed to empower individuals and enhance their personal and professional lives. Our graduates are global citizens committed to creating a better, more inclusive world.

The International Programs Coordinator coordinates the College of Liberal and Professional Studies (LPS) Penn Summer Abroad (PSA) and short English Language Program (ELP), and supports International Guest Student Program (IGSP), the Penn Summer Global Institutes (PSGI), the English Language Programs and other international program and student initiatives. These programs provide outbound courses for PSA students and inbound study abroad experiences for high achieving international students through both LPS and ELP at the University of Pennsylvania.

Job Description

The program coordinator will be responsible for supporting day-to-day operations for specific programs and overall communication, recruitment, and operational support across a variety of international programs and partnerships. For PSA, coordinator support includes student application and vetting processes, scheduling and running program information sessions, enrolling students, collecting documents, maintaining Canvas sites, and providing primary faculty and student support while the programs are abroad. IGSP and PSGI specific duties include facilitating student academic success and overall program satisfaction by working with students before they arrive, providing advising and other needed support while they are on campus, and gathering feedback after they finish the program. This position reports to the Associate Director of International Programs in LPS.

Responsibilities

Coordinate Penn Summer Abroad programs, maintain application and admissions process, schedule and run information sessions, enroll students, collect documents, maintain Canvas sites, and provide primary faculty and student support while programs are abroad. Support communication with LPS, SAS, and other university offices. Coordinate and participate on the Levi Travel Stipend committee. Implement evaluation instruments, maintain enrollment statistics, and develop administrative systems.

Advise IGSP and PSGI students on both academic and personal issues, from admission through program completion. Schedule and run all program orientations and activities.

Administer communication and recruitment support for LPS and ELP by maintaining international program handbooks, promotional materials, and enrollment forms; coordinating regular communications with international partners; assisting with international recruitment trip planning and gift purchasing.

Coordinate ELP programs, and provide overall operational support to international programs, partnerships, and students across LPS and ELP.

Other duties and responsibilities as assigned.

Qualifications:

Required:

Bachelor's degree and two to three years of experience working in the field of international education or equivalent combination of education and experience required. Applicants must have previous experience working with international students and living outside the U.S. Excellent communication and organizational skills, as well as the ability to multitask and prioritize responsibilities. Proven ability to work with many constituencies, diverse population of students, parents, faculty and staff in the U.S. and abroad.

Preferred:

Fluency in at least one foreign language. Advising experience at the higher educational level.

A resume and cover letter are required at time of application.

You can upload multiple documents to the "Resume/CV" section.

Targeted Pay Range: $43,919 - $61,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Occasional lifting 25lbs or less

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$43,919.00 - $66,183.00Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay