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Executive Office Director- Advancement

Employer
University of Massachusetts Dartmouth
Location
North Dartmouth, MA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 518077
Work type: Staff Full Time
Categories: Other Staff Positions

OFFICIAL JOB TITLE: Executive Office Director

DIVISION: University Advancement

DEPARTMENT: University Advancement

BARGAINING UNIT STATUS: Non-Unit

EEO STATUS: 31

JOB CODE: 0430

FLSA STATUS: Exempt

REPORTS TO: Vice Chancellor of University Advancement

SUPERVISES: May provide direction and indirect supervision to other professional staff as required to implement their duties as directed by the Vice Chancellor.

SUMMARY PURPOSE OF POSITION: The Executive Office Director undertakes a wide range of complex managerial, organizational, administrative, and professional duties to ensure the successful operation of the Vice Chancellor and the offices within the division of University Advancement. The incumbent plays a leadership role in developing and implementing policies and procedures for the day-to­day management of the offices. Participates, as required in executive decision- making, including labor relations/collective bargaining issues, and fiscal matters of the Division of University Advancement. The incumbent has oversight responsibility for information flow, work flow, staff training and communication, as well as primary responsibility for ensuring the Vice Chancellor of University Advancement and their role as the Executive Director, is well briefed and prepared for scheduled meetings, events, and routine executive functions. Exceptionally high degrees of confidentiality and discretion are required in this position. As such, the incumbent is a confidential employee as defined in M.G.L. Chapter 150E, Section 1.

Follows the University’s best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population.

EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES:

  • Manages the day-to-day operations of the Vice Chancellor's Office, including reporting and account reconciliation for budgets under the control of the Vice Chancellor for University Advancement
  • Oversees the overall financial data of the division; reviews, audits, and prepares budget analysis and makes budget recommendations
  • Acts as initial interface for the Vice Chancellor with the campus, constituencies, prospective donors, donors, general public, Chancellor’s Office, President's Office, Trustees, legislators and community leaders. May serve in the absence of the Vice Chancellor as requested for meetings or events
  • Manages and supervises the Vice Chancellor's schedule, meeting preparation, travel, and expenses
  • Assists in and facilitates the preparation and professional presentation of materials authored and "published" by the Division of University Advancement: letters, reports, statistical data and narratives, manuals, internal and external analyses and accompanying documentation. Prepares desktop published materials (based on significant knowledge of Microsoft Office Suite)
  • Takes on special projects and assignments for the Vice Chancellor that require direction of other staff and input from various members of the senior leadership team
  • Oversight of timely, effective, and efficient workflow processes
  • Oversees all time and attendance reporting functions including processing release time requests, managing staff vacation schedules, obtaining the Chancellor's approval, and providing supporting documentation
  • Assists with documenting personnel matters and other confidential information
  • Serves as the primary interface with the rest of campus for University Advancement for all property and ordering including furniture, printing and copying services, and technological devices
  • Develops and ensures the preparation of timely and appropriate briefing materials for the Vice Chancellor’s Office
  • Drafts correspondence and other documents as required for the Vice Chancellor’s Office
  • Performs other job-related duties and responsibilities that may be assigned and/or the job description changed periodically to reflect changing organization needs

    • MINIMUM QUALIFICATIONS:

    EDUCATION: Bachelor’s Degree in a relevant field or an equivalent experience

    EXPERIENCE: Significant experience (over five years) in the area of office management, advancement information systems, and procedures related to accounting practices and data management

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Advanced computer skills required including at least 3-5 years of experience with computerized advancement systems
  • Excellent organizational and problem-solving skills
  • Excellent written and oral communication skills
  • Substantial knowledge of general office practices, procedures, technologies
  • Demonstrated ability to plan, organize and supervise the work of subordinates performing a variety of functions
  • Demonstrated ability to exercise judgment and discretion in applying and interpreting policies and procedures
  • Demonstrated ability to establish harmonious relationships with other employees, students, and the public

    • PREFERRED QUALIFICATIONS:

  • Excellent project management skills
  • High level of knowledge of accounting procedures and operations
  • High level of knowledge in the area of fundraising and advancement information systems and procedures related to advancement management
    • ENVIRONMENTAL DEMANDS
    • Work primarily performed in an office
    • Frequent work performed with other people
    • Frequent interactions with staff and managers

    MENTAL REQUIREMENTS

    • Must be able to communicate in English (speaking, writing and reading) at a level to effectively perform the essential functions of the position
    • Frequent work at a rapid pace

    UMass Dartmouth offers exciting benefits such as:

    75% Employer-Paid Health Insurance
    Flexible Spending Accounts
    Life Insurance
    Long Term Disability
    State Pension Retirement Plan
    Optional Retirement Savings Plans
    Tuition Credit (Employee, Spouse, & Dependents)
    Twelve (12) paid holidays
    Paid personal, vacation, and sick time
    And More!

    Benefits for Non-Unit Professional: Non-Unit Professional

    Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.

    Important Notice!

    UMass Dartmouth requires COVID-19 vaccinations for all faculty, staff, and students who wish to work, live, learn or physically come to campus. Read More.

    To apply please submit a letter of interest, current resume and the contact information for three professional references.

    The review of applications will be ongoing.

    Advertised: 15 Mar 2023 Eastern Daylight Time
    Applications close:

    Organization

    Located on the Massachusetts south coast, only a short drive from Cape Cod, Providence and Boston, the University of Massachusetts Dartmouth has been ranked among the top northern public universities by U.S. News and World Report. The quality of life on the south coast of Massachusetts is rich with cultural attractions, beautifully preserved and restored historic districts, museums, live theatre and an excellent educational system. Recreational opportunities include boating, beaches, rivers, golf courses, camping grounds, beautiful state parks, waterfront parks and a new zoo.

    UMass Dartmouth offers a broad range of baccalaureate and graduate degrees vital to the economic, social and cultural wellbeing of the region. It has an enrollment of over 9,200 students in over 40 undergraduate and 36 graduate programs (including 11 at the Ph.D. level) offered by the College of Arts and Sciences, the Charlton College of Business, the College of Engineering, the College of Nursing, the College of Visual and Performing Arts and the School for Marine Science and Technology. The main campus was designed by the eminent architect Paul Rudolf and is located on 710 acres in North Dartmouth. Other university sites include theCenter for Marine Science and Technology on the waterfront in New Bedford, the Advanced Technology and Manufacturing Center in Fall River and the Star Store Center for the Arts in New Bedford. 

    While retaining its commitment to excellence in undergraduate education, UMass Dartmouth has increased dramatically its research and outreach activities during the past ten years. R&D spending has increased in the last five years from $20.1 million to $25.6 million and the university has established centers in Policy Studies, Portuguese Studies & Culture, Business Research, Marine Science &Technology and Indic Studies to significantly expand its research and public service activities in ways that meet regional needs but have global impact.

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