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Dean of Professional Studies

Oklahoma State University-Oklahoma City
900 N Portland Oklahoma City, Oklahoma, 73107 United States

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Executive Administration Jobs
Administrative Jobs
Institutional & Business Affairs, Continuing & Professional Studies Programs
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Details

Req ID:


Position Title:

Dean of Professional Studies

Position Type:


Position Number:

FF9976 - new position

OSU Campus:

Oklahoma City


Academic Affairs

Location Address:

900 N Portland
Oklahoma City, Oklahoma, 73107
United States

Hiring Supervisor:

Pam Stinson Hiring Range:
(Contingent upon available funding):

0.00 - 0.00, Commensurate with education and experience

Work Schedule:

Varies, may include some evenings and weekends

Faculty Appt Period:

Job Summary:

Job Summary:

The Dean is the chiefacademic officer for the assigned division, responsible for the assigneddivision, responsible for division administration, planning, supervision,personnel, budgeting, operations, curriculum, and resource development. Theincumbent is the first line administrator of the individual division to which theyare assigned. The Dean isresponsible for all issues related to the division, including but not limitedto goal setting, alignment with institutional goals and policies, faculty/staffdevelopment, curriculum, budget, personnel, schedules, and attendance.

Contact with Others:

The Dean is accountablefor all processes and personnel within the division, which demands regularcontact with members of their faculty/staff and other faculty/staff members ofthe university. This leader must be a champion of their faculty. Must workeffectively and cooperatively with campus faculty, departments, and supportunits. There is also regular contactwith persons outside the university such as industry partners, potentialdonors, vocational/technical personnel, two and four-year program personnel,and advisory committees. This requiresan incumbent to use tact, diplomacy, and independent judgment.

Essential Job Functions:


    Establishes and maintains effective coordination of all division activities. Establishes and maintains effective cooperation and coordination with all other divisions, departments, and support units within the university. Supervises recruitment and retention of faculty and staff. Evaluates Department Heads and staff within division and ensures that faculty are being evaluated.Directs and coordinates division accreditation activities, including program accreditation as applicable and divisional contributions to institutional accreditation.Assists recruiters in promoting programs within the department, updating materials, meeting with student groups, and delivering presentations as needed. Coordinates implementation of retention efforts for students, encouraging use of intervention strategies, including early alerts and tutoring. Ensures that assessment systems and processes are being utilized for programs, departments, and the division to promote continuous improvement, both in timely data submission and review of data findings. Collaborates with the Provost and Vice-President of Academic Affairs to examine low productivity programs and determine proper actions for those programs. Directs and coordinates all credit courses and degree/certificate granting programs of the division. Directs and supervises the planning and development of continuing education courses, if applicable, and/or programs.Serves as Reach Higher Coordinator in support of Enterprise Development degree. Assists as needed with advisory committee meetings for all programs within division. Reports conditions requiring maintenance department attention. Performs other duties as assigned.


    Directs and coordinates short-term, intermediate, and long-range planning for the division.Supervises and coordinates development of effective semester class schedules based on student needs, degree sequencing, and enrollment guidelines. Prepares and recommends a budget and equipment purchases to the Provost and Vice President; supervises and coordinates budget expenditures for equipment, supplies, repairs, etc. Plans, supervises, and coordinates resource development for the division, including advisory committee and activities, grant proposals, and fund-raising activities and/or events. Plans and supervises development and distribution of departmental and division publications.

Professional Development

    Coordinatesand/or plans professional development activities for division faculty,Department Heads, and office staff.Completes allmandatory training and participates in a minimum of two professionaldevelopment each year.Ensures thatnew faculty, Department Heads, and office staff are paired with an experienced colleaguefor training and mentorship.Promotes andmaintains a professional office environment and qualityprograms.Serves oninstitutional committees.Representsdivision on external boards and committees as needed.


    The Dean will not have a teaching requirement.The Dean is allowed to teach up to six hours of overload per semester (fall, spring,summer).Develops,maintains, and monitors appropriate faculty assignments.

The duties listed in this jobdescription are intended only as illustrations of the various types of workthat may be performed. The omission of specific statements of duties does notexclude them from the position if the work is similar, related, or a logical assignmentto the position.

Special Instructions to Applicants

Resume and cover letter are required for full consideration.Official transcripts will be required upon hire.

Education & Experience

Position Qualifications:

Minimum Qualifications:

Master’s degree in business or ageneral education area (English/Communications, History, Humanities, PoliticalScience/Public Service, Reading, Psychology, or Sociology) required, terminaldegree preferred.

Training or Experience Required:

    Minimum of 3 years of experience in the profession.Minimum of 3 years of relevant, successful administrative experience.

Work Experience:

    Minimum of 3 years in grant administration and leadership in an institution of higher education or service-oriented organization.
    Strong interpersonal communication skills, professional writing and management of grant lifecycles.
    Experience in analyzing needs and targeted fundingacquisition
Knowledge,Skills, and Abilities:

    Communication skills – Must be able to communicate verbally and in writing with clear, grammatically correct English and prepare complex reports on deadline; requires interaction with supervisors, colleagues, students, alumni, advisory committee members, and the public, using tact, discretion, and independent judgment.Computer skills – Must be demonstrably proficient in Microsoft Office (MS Word, PowerPoint, Excel), as well as e-mail and Internet searches.Ability to manage multiple priorities imposed by frequent deadlines, peak workloads, and public/student contact. Ability to work effectively in a diverse community and meet the needs of diverse student populations.Passion for assisting students and representing the OSU-OKC and OSU brand with positivity and professionalism.Demonstrated history of ethical and professional behavior.

Working Conditions:

    Must be able to work a flexible schedule to include some evenings and weekends in an often times busy and noisy environment.Work will be performed in an office and classroom environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.

Physical Requirements:

    Duties require extended periods of sitting, talking and listening.
    Duties require extensive use of computers, telephone and other office equipment.
    Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
The work environment and physical demands described hereare representative of those required by an employee to perform the essentialfunctions of this job with or without reasonable accommodations.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.


Oklahoma State University is a modern land-grant system that prepares students for success. Orange is the Answer. Through leadership and service, OSU improves the lives of people in Oklahoma, the nation and the world. OSU has more than 35,000 students across its five-campus system with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation and the world. 

Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners.

Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity or expression,  national origin, disability, protected veteran status or other protected status. Oklahoma State University campuses are tobacco and vapor-free.

Find Us
900 N Portland
Oklahoma CIty

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