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Administrative Coordinator

University of California, Los Angeles
Los Angeles
$26.99 - $38.66 Hourly

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Job Details

Administrative Coordinator
University of California Los Angeles

Requisition Number: 38584
Salary: $26.99 - $38.66 Hourly

Position Description:
The Administrative Coordinator (AC) is responsible for coordinating and overseeing the administrative functions of the SPCE office, providing high-level programmatic support, and the supervision of student staff.

Administrative functions include parking coordination, assisting with personnel processes and invoice reconciliation, and submitting requests for supplies, services, travel, and equipment using online campus systems (BruinBuy, Concur, TSREQ, etc.). The AC will work with the Event & Engagement Coordinator and other staff to assess needs for events (both in-person and virtual) and provide support for implementation. The AC will help with the logistical components of event planning, including working with campus departments & third-party vendors, coordinating room reservations, ordering and preparing materials for distribution, catering and student staff support. The AC is responsible for managing the front office, including opening and closing the office, serving as the first point of contact for guests, managing inventory of equipment, publications and giveaways, and working with staff to maintain an updated office and events calendar. The AC will co-lead in the training, supervision, and evaluation of student staff, and manage student staff schedules. The incumbent will provide support to Senior Staff as needed.

The position requires an individual with a student friendly and community-focused attitude who can provide high-touch service to students, co-workers, campus and community partners. Must have a willingness to serve and engage the community as viable partners in our outreach and access efforts. The position requires a great deal of problem solving, organization skills and a high degree of self-management; must be able to work independently and in a team environment. Occasional evening and weekend work required. Some local travel may be required to assist with events or to provide other on-site support. Other duties as assigned.

Special Instructions:

For full application instructions and position description, please visit:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,

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Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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