Support StaffClassification Title:
Administrative StaffPosition Title:
Administrative Assistant - Division of Student LifePosition Number:
O00473Pay Grade Level:
Student Development OfficePosting Number:
S 121301151Full or Part Time:
Full TimeNumber of Months:
8:30 AM – 4:30 PM M-Friday.Basic Function:
The Administrative Assistant position provides administrative support to theEssential Job Functions:
Associate Vice-President/Dean of Student Life, Class Deans, and the Office of
Civil Rights and Title IX.
Reporting to the Associate Vice-President/Dean of Student Life, this role serves as the administrative support for three staff members. This position will serve as the primary point of contact for the office suite and provide high customer service to students, staff, faculty, and other constituents with high professionalism and confidentiality. Must be able to skillfully interact withMinimum Qualifications:
diverse individuals, either in person, by phone, or by email.
Attend meetings and transcribe notes for the CARE team. Manage Student Status and data entry for multiple student success-tracking software.
Manage departmental budgets, regularly track expenditures, and maintain accurate, detailed records of budget expenditures for reporting. Provide high-level support and oversight for unit budgets when needed.
Ensure proper and organized maintenance and record-keeping of divisional documents and confidential files. Perform general research and benchmarking to support data-driven decisions.
Facilitate communication with internal and external constituents on behalf of the Associate Vice-President/Dean of Student Life, Class Deans, and Office of Civil Rights and Title IX.
Organize and coordinate meetings, conferences, and travel arrangements. Compose and edit correspondence, email communications, documents, presentations, and reports.
Provide event coordination and support for administrators for meetings, including functional unit gatherings, monthly division events, monthly direct report meetings, and additional events that support the division’s mission.
Support AVP/DoSL in their advising role to various student groups, including Denison Campus Governance Association. Utilize campus web-based software for report reviews, events, and scheduling.
When applicable, coordinate itineraries and travel arrangements for on-campus interviews, conference travel, and events. Collaborate with other division members to execute divisional initiatives, priorities, and events.
Perform other duties as assigned.
High school graduate or equivalent with 2-4 years of proven experience as an administrative assistant. Experience should include supporting high-level administrators in a dynamic professional setting.
Key attributes:Physical Demands:
Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills.
Demonstrated technical proficiency within various systems/platforms, including Banner Finance, G-Suite, and MS Office software.
Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis.
Must demonstrate strong attention to detail with excellent organizational skills.
Excellent verbal and written communication skills with experience conveying information to internal and external constituents clearly, focused, and concisely.
Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations.
Experience handling confidential information and correspondence.
An eagerness to learn and overcome challenges; resourceful problem solver
Office environment, which may include: sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.Contact(s):
Human ResourcesContact Email:
03/03/2023Open Until Filled:
YesSpecial Instructions to Applicants:
Must have a valid driver’s license and be insurable by the College.Additional Information:
In our ongoing efforts to support the health of our community and continue to operate our campus safely, Denison requires all new employees to be fully vaccinated against COVID-19 including a booster within the timeline guidance recommended by the Centers for Disease Control and Prevention unless an Denison-authorized medical or religious exemption is approved prior to the first day of employment. For more information and resources regarding this policy as a condition of employment, please visit https://denison.edu/campus/covid19
Denison University Background Check Statement:
The final candidate will undergo a background check as a conditional offer of employment.Denison University EEO Statement :
Denison University is an Equal Opportunity Employer.
To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at HR@denison.edu