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Administrative Assistant - Division of Student Life

Denison University
Granville, OH

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Job Details

Position Type:

Support Staff

Classification Title:

Administrative Staff

Position Title:

Administrative Assistant - Division of Student Life

Position Number:


Pay Grade Level:

CSS 10


Student Development Office

Posting Number:

S 121301151

Full or Part Time:

Full Time

Number of Months:




Work Schedule:

8:30 AM – 4:30 PM M-Friday.

Basic Function:

The Administrative Assistant position provides administrative support to the
Associate Vice-President/Dean of Student Life, Class Deans, and the Office of
Civil Rights and Title IX.

Essential Job Functions:

Reporting to the Associate Vice-President/Dean of Student Life, this role serves as the administrative support for three staff members. This position will serve as the primary point of contact for the office suite and provide high customer service to students, staff, faculty, and other constituents with high professionalism and confidentiality. Must be able to skillfully interact with
diverse individuals, either in person, by phone, or by email.
Attend meetings and transcribe notes for the CARE team. Manage Student Status and data entry for multiple student success-tracking software.

Manage departmental budgets, regularly track expenditures, and maintain accurate, detailed records of budget expenditures for reporting. Provide high-level support and oversight for unit budgets when needed.

Ensure proper and organized maintenance and record-keeping of divisional documents and confidential files. Perform general research and benchmarking to support data-driven decisions.

Facilitate communication with internal and external constituents on behalf of the Associate Vice-President/Dean of Student Life, Class Deans, and Office of Civil Rights and Title IX.

Organize and coordinate meetings, conferences, and travel arrangements. Compose and edit correspondence, email communications, documents, presentations, and reports.

Provide event coordination and support for administrators for meetings, including functional unit gatherings, monthly division events, monthly direct report meetings, and additional events that support the division’s mission.

Support AVP/DoSL in their advising role to various student groups, including Denison Campus Governance Association. Utilize campus web-based software for report reviews, events, and scheduling.

When applicable, coordinate itineraries and travel arrangements for on-campus interviews, conference travel, and events. Collaborate with other division members to execute divisional initiatives, priorities, and events.

Perform other duties as assigned.

Minimum Qualifications:


High school graduate or equivalent with 2-4 years of proven experience as an administrative assistant. Experience should include supporting high-level administrators in a dynamic professional setting.

Preferred Qualifications:

Key attributes:

Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills.
Demonstrated technical proficiency within various systems/platforms, including Banner Finance, G-Suite, and MS Office software.

Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis.
Must demonstrate strong attention to detail with excellent organizational skills.
Excellent verbal and written communication skills with experience conveying information to internal and external constituents clearly, focused, and concisely.

Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations.

Experience handling confidential information and correspondence.

An eagerness to learn and overcome challenges; resourceful problem solver

Physical Demands:

Office environment, which may include: sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.


Human Resources

Contact Email:

Open Date:


Open Until Filled:


Special Instructions to Applicants:

Must have a valid driver’s license and be insurable by the College.

In our ongoing efforts to support the health of our community and continue to operate our campus safely, Denison requires all new employees to be fully vaccinated against COVID-19 including a booster within the timeline guidance recommended by the Centers for Disease Control and Prevention unless an Denison-authorized medical or religious exemption is approved prior to the first day of employment. For more information and resources regarding this policy as a condition of employment, please visit

Additional Information:

Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

Denison University is an Equal Opportunity Employer.

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at
Denison Forward.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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