Support Staff

College Support Services

Academic Administrative Assistant- Department of Communication

O00102

CSS 9

Communication Department

S 121301149

Full Time

na

.67

Regular work hours M-F, September through May. Limited work hours June through August. -

Provide administrative support to an academic department, provide reception services, assist students and visitors, and maintain the department office. Assist department faculty by performing a range of administrative duties necessary to support the daily operations of the department. Serve as a liaison to faculty, students, and visitors. Work in conjunction with other university departments, both academic and administrative.

Receive and greet visitors to the department; handle requests from students, faculty, staff, and visitors in a helpful and courteous way. Process incoming and outgoing departmental mail and copy tasks.Support the administrative business function of the department. Track departmental budgets (multiple accounts and sub-accounts). Assist with purchasing equipment and maintaining the department’s stock of typical office supplies (any special supplies requested by the faculty). Understand how to utilize the online e-procurement system to submit payments and retrieve payment invoices. Maintain the organization of the department office. File correspondence, budget documents and other records (some confidential) in a timely manner. Maintain the department databases of student information, course history, course syllabi and department wiki. Maintain the department calendar. Serve as a department contact for questions or information requests to and from a variety of campus offices including the office of the Registrar, the Provost, the Controller, the Physical Plant, and Informational Technology, etc.Maintain and prepare requested departmental information (student GPAs, class lists, other statistics, etc.) as needed. Collect, compile, evaluate and analyze department information from a variety of sources. Assist the department in crafting, finalizing, and submitting the departmental teaching schedule each semester. Assist in the compilation of data and reports needed for reviews of the department. Compile and track various student records and lists. Assist with the department’s job searches; submit required forms, assist with advertisement, etc., monitor individual applications as received, schedule phone interviews, coordinate candidates’ travel, lodging and create on-campus interview schedules.Assist in coordinating a wide range of department events and activities. Coordinate a wide range of departmental events; schedule and distribute information regarding events; coordinate travel and lodging arrangements for departmental visitors; and publicize seminars and events involving these visitors. Assist faculty in logistics for department colloquium. Track eligible students each spring for membership into Lambda Pi Eta, Communication Honorary society. Assist and work with the advisor and executive officers on planning events, overseeing and maintaining their budget. Oversee the assignment and scheduling of departmental student workers. Manage wage authorizations and library proxies for student fellows and employees. Ensure that student timesheets are submitted and approved on time. Provide support to students by forming relationships and directing them to appropriate resources regarding advising, academic support, mentoring, and other student issues. Perform other duties as required.Create departmental student work schedules, certify student job descriptions, supervise student workers, and approve timesheets. Maintain regular work hours between 8:30am-4:30pm on weekdays throughout the academic year (work in conjunction with the department chair to confirm a work schedule throughout the academic year and summer months).

High school degree or equivalent required; post high-school education beneficial. A minimum of three years of relevant administrative assistant experience is required.

Key Attributes:
Excellent communication skills (both written and verbal),
Strong interpersonal and organizational skills,
Facility with a personal computer and basic software such as Microsoft Word and Excel, Demonstrable ability to work with a minimum of supervision are essential.
The ability and willingness to attend training on campus and learn new skills is essential. Experience with Banner and Cognos online platforms is preferred. Ability to handle confidential material is a necessity.

Preferred:
Post high-school education beneficial. Experience with Banner and Cognos online platforms is preferred. Expertise in website maintenance is favorable.

NA

Human Resources

hr@Denison.edu

03/03/2023

Yes

Please include a cover letter explaining the interest in the position and prior experience. Please also include a resume and a list of three references (with contact information).

In our ongoing efforts to support the health of our community and continue to operate our campus safely, Denison requires all new employees to be fully vaccinated against COVID-19 including a booster within the timeline guidance recommended by the Centers for Disease Control and Prevention unless an Denison-authorized medical or religious exemption is approved prior to the first day of employment. For more information and resources regarding this policy as a condition of employment, please visit https://denison.edu/campus/covid19

The final candidate will undergo a background check as a conditional offer of employment.

EEO Statement | Denison University is an Equal Opportunity Employer.

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at HR@denison.edu.