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Academic Administrative Assistant- Department of Communication

Denison University
Granville, OH

Job Details

Position Type:

Support Staff

Classification Title:

College Support Services

Position Title:

Academic Administrative Assistant- Department of Communication

Position Number:


Pay Grade Level:



Communication Department

Posting Number:

S 121301149

Full or Part Time:

Full Time

Number of Months:




Work Schedule:

Regular work hours M-F, September through May. Limited work hours June through August. -

Basic Function:

Provide administrative support to an academic department, provide reception services, assist students and visitors, and maintain the department office. Assist department faculty by performing a range of administrative duties necessary to support the daily operations of the department. Serve as a liaison to faculty, students, and visitors. Work in conjunction with other university departments, both academic and administrative.

Essential Job Functions:

Receive and greet visitors to the department; handle requests from students, faculty, staff, and visitors in a helpful and courteous way. Process incoming and outgoing departmental mail and copy tasks.Support the administrative business function of the department. Track departmental budgets (multiple accounts and sub-accounts). Assist with purchasing equipment and maintaining the department’s stock of typical office supplies (any special supplies requested by the faculty). Understand how to utilize the online e-procurement system to submit payments and retrieve payment invoices. Maintain the organization of the department office. File correspondence, budget documents and other records (some confidential) in a timely manner. Maintain the department databases of student information, course history, course syllabi and department wiki. Maintain the department calendar. Serve as a department contact for questions or information requests to and from a variety of campus offices including the office of the Registrar, the Provost, the Controller, the Physical Plant, and Informational Technology, etc.Maintain and prepare requested departmental information (student GPAs, class lists, other statistics, etc.) as needed. Collect, compile, evaluate and analyze department information from a variety of sources. Assist the department in crafting, finalizing, and submitting the departmental teaching schedule each semester. Assist in the compilation of data and reports needed for reviews of the department. Compile and track various student records and lists. Assist with the department’s job searches; submit required forms, assist with advertisement, etc., monitor individual applications as received, schedule phone interviews, coordinate candidates’ travel, lodging and create on-campus interview schedules.Assist in coordinating a wide range of department events and activities. Coordinate a wide range of departmental events; schedule and distribute information regarding events; coordinate travel and lodging arrangements for departmental visitors; and publicize seminars and events involving these visitors. Assist faculty in logistics for department colloquium. Track eligible students each spring for membership into Lambda Pi Eta, Communication Honorary society. Assist and work with the advisor and executive officers on planning events, overseeing and maintaining their budget. Oversee the assignment and scheduling of departmental student workers. Manage wage authorizations and library proxies for student fellows and employees. Ensure that student timesheets are submitted and approved on time. Provide support to students by forming relationships and directing them to appropriate resources regarding advising, academic support, mentoring, and other student issues. Perform other duties as required.Create departmental student work schedules, certify student job descriptions, supervise student workers, and approve timesheets. Maintain regular work hours between 8:30am-4:30pm on weekdays throughout the academic year (work in conjunction with the department chair to confirm a work schedule throughout the academic year and summer months).

Minimum Qualifications:

High school degree or equivalent required; post high-school education beneficial. A minimum of three years of relevant administrative assistant experience is required.

Key Attributes:
Excellent communication skills (both written and verbal),
Strong interpersonal and organizational skills,
Facility with a personal computer and basic software such as Microsoft Word and Excel, Demonstrable ability to work with a minimum of supervision are essential.
The ability and willingness to attend training on campus and learn new skills is essential. Experience with Banner and Cognos online platforms is preferred. Ability to handle confidential material is a necessity.

Preferred Qualifications:

Post high-school education beneficial. Experience with Banner and Cognos online platforms is preferred. Expertise in website maintenance is favorable.

Physical Demands:



Human Resources

Contact Email:

[email protected]

Open Date:


Open Until Filled:


Special Instructions to Applicants:

Please include a cover letter explaining the interest in the position and prior experience. Please also include a resume and a list of three references (with contact information).

Additional Information:

In our ongoing efforts to support the health of our community and continue to operate our campus safely, Denison requires all new employees to be fully vaccinated against COVID-19 including a booster within the timeline guidance recommended by the Centers for Disease Control and Prevention unless an Denison-authorized medical or religious exemption is approved prior to the first day of employment. For more information and resources regarding this policy as a condition of employment, please visit

Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

EEO Statement | Denison University is an Equal Opportunity Employer.

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at
Denison Forward.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at [email protected].


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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