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Human Resources Specialist

Oklahoma State University-Oklahoma City
900 N Portland Ave Oklahoma City, Oklahoma, 73107 United States

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Job Details

Position Details

Req ID:


Position Title:

Human Resources Specialist

Position Type:

Staff Full-Time

OSU Campus:

Human Resources


Human Resources

Location Address:

900 N Portland Ave
Oklahoma City, Oklahoma, 73107
United States

Hiring Supervisor and Contact Info:

Melissa Herren

Hiring Range:
(Contingent upon available funding):

14.31 - 14.31, Hourly

Work Schedule:

Mon-Fri 8am-5pm

Job Summary:

Job Summary:

Responsible for the creation, placement and coordination of position advertisements for internal and external communication. Receives, organizes and tracks resumes and applications for all open positions. Responsible for creation, updates, and verification of all job descriptions. Assists new hires in completing background checks and initial employment documents and onboarding activities. Assists in the overall daily operation of the Human Resource Office.

Essential Job Functions:

1.Responsible for the creation, placement and coordination of job postings for internal and external communication, including updating vendors and relevant websites.

2.Responsible for updating and maintains all job descriptions.

3.Receives, organizes, and tracks resumes and applications for all open positions through ATS. Greets and assists job applicants in completing application packet.

4.Greets and assists new hires in completing background check and initial employment documents including E-Verify.

5.Sends recruitment reports to supervisors and track information for compliance reporting.

6.Processes informational requests, such as employment verifications.

7.Completes all mandatory training and participated in a minimum of two professional development each year.

8.Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Special Instructions to Applicants

Resume and cover letter are required for full consideration.Official transcripts will be required upon hire.

Education & Experience

Position Qualifications:

Associate Degree or equivalent related experience

Work Experience:

  • Three years’ experience in an office support position.
  • Two years’ experience in a customer service or human resources function.

Knowledge, Skills, and Abilities:

Ability to handle multiple task and prioritize effectively with a high degree of accuracy and attention to detail.High degree of integrity; ability to work in a sensitive, highly confidential and professional environment.Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/student contact.Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).Accurate typing/data entry skills and demonstrated ability to work with attention to detail.Ability to work independently and also collaborate within a team environment.Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary.Ability to make appropriate recommendations based on logical and justifiable reasoning. Ability to use analytical and critical thinking skills to interpret written policies and procedures.Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.Demonstrated history of ethical and professional behavior.

Preferred Qualifications:

  • Bachelor’s Degree
  • Experience working as a Human Resource Recruiter.

Working Conditions:

Work will be performed in an office and classroom environment with a significant amount of public contact, in person, by telephone, via email and various communication platforms.

Physical Requirements:

  • Duties require extended periods of sitting, talking and listening.
  • Duties require extensive use of computers, telephone and other office equipment.
  • Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
  • The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

    Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.


    Oklahoma State University is a modern land-grant system that prepares students for success. Orange is the Answer. Through leadership and service, OSU improves the lives of people in Oklahoma, the nation and the world. OSU has more than 35,000 students across its five-campus system with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation and the world. 

    Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners.

    Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity or expression,  national origin, disability, protected veteran status or other protected status. Oklahoma State University campuses are tobacco and vapor-free.

    Find Us
    900 N Portland
    Oklahoma CIty

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