LDA Administrative Specialist - Enrollment Management Operations

Description

Enrollment Management Operations

Division of Enrollment Management

University of Tennessee, Knoxville

The Office of Enrollment Management Operations at the University of Tennessee, Knoxville, (UTK) invites applications and nominations for our LDA Administrative Specialist position. We are seeking candidates who can contribute in meaningful ways to the diversity and intercultural goals of the University.

Applications received within the first 2 weeks (14 days) of the job posting date will receive priority review.

The Position:

This is an on-campus position with some hybrid/remote work schedule flexibility.

This is a Limited Duration Appointment (LDA). This position will be responsible for internal, divisional event planning and coordination for all EM professional development events. The Administrative Specialist will develop and execute a production timeline for these events and manage all event logistics prior to the event as well as throughout the event. The Administrative specialist will also create and manage content and presentations for division wide meetings and professional development opportunities and trainings. This position will support the administrative and operational efforts of the EM Operations & EM Communications leadership through coordinating appointments, manage meeting documents, handling phone messages, maintaining office records, supervising supplies and inventory as well as edit and send communications on behalf of leadership. The Administrative Specialist will be responsible for developing and managing reports, presentations, websites, surveys and databases as needed.

Qualifications
Required Education and Experience:

HS Diploma and at least 1-year experience in an office setting.

Preferred Education and Experience:

Bachelor's degree

• Experience in a University environment.

• Event planning experience.

Required Knowledge, Skills, and Abilities:

• Superior customer service and time management skills and the ability to handle multiple tasks.

• Strong organizational planning and strategic thinking skills, and ability to independently prioritize workload.

• Ability to research and analyze information and make appropriate recommendations.

• Ability to prioritize job tasks under time constraints.

• Excellent oral communications skills, and ability to write clearly and concisely using effectual writing skills.

• Sensitive to cultural diversity and ability to communicate and interact effectively with people of all backgrounds.

• Proven ability to work effectively as a team member.

Preferred Knowledge, Skills, and Abilities:

• Familiarity with Microsoft Office products (or similar).

The Division

The Enrollment Management (EM) division comprises more than 170 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, University Registrar, EM Communications, and Research & Analytics. The Office of Enrollment Management is committed to our Vision, Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.

The University and Region

UTK  is the state’s flagship, land-grant university. We are a Research 1 university with 11 colleges and more than 30,000 students. With new leadership at the system, university, and college levels, UTK is poised for dramatic positive change focused on solving some of the most audacious, pressing problems our country and world face today. The city of Knoxville is a hidden gem surrounded by eight gorgeous lakes, with a beautiful and walkable downtown, a diverse music scene including internationally recognized festivals, active neighborhoods, unique restaurants, and a robust offering of diverse cultural and outdoor activities. UTK is located within easy driving distance to the Great Smoky Mountains, Atlanta, Nashville, Asheville, Charlotte, Louisville and Cincinnati. It is only a day’s drive to Memphis, Chicago, and Washington D.C. Knoxville and the surrounding counties have a population of more than 850,000 people.

For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Enrollment Management Operations
Schedule: Full-time
Job Posting: Feb 23, 2023, 6:19:33 PM