Job no: 495096
Work type: Full Time
Location: Swarthmore
Categories: Staff, Hourly (Non-Exempt)

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Who We Are:

A member of the NCAA Division III and the Centennial Conference. Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world.

The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. The Department of Physical Education & Athletics actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world.

The opportunity:

The Athletic Equipment Facilities Manager reports to the Athletics Facilities & Operations Coordinator and provides oversight of all athletics equipment operations. This full-time 10-month position involves significant interaction with students, coaches, and staff. Work hours for this position are primarily in the evening. Responsibilities include organizing the equipment room including storing and taking inventory of athletic equipment, apparel, and uniforms for 24 varsity athletic programs, Physical Education, and Recreational programs. Additionally, this position is responsible for evening facilities operations such as setup and breakdown of athletic events; assists with game day operations, and other administrative duties as assigned by the Director of Athletics and/or Assistant Director of Athletics for Internal Operations.

The responsibilities are performed with a high level of autonomy and require involvement with multiple constituencies across campus. The Athletic Equipment Facilities Manager will support the mission and values of the college and the department and must adhere to all institutional, Centennial Conference, and NCAA policies. This position requires the ability to work collaboratively and communicate effectively with students, faculty, and staff. Prioritization of student health, safety, and well-being are essential.

Essential Responsibilities

• Ensure efficient equipment operations by coordinating activities related to purchasing, storage, and issuance of athletic equipment and apparent.
• Maintain accurate inventory & tracking systems of equipment & apparel.
• Oversees the laundering, maintenance, storage, tracking, and repair of athletic equipment and apparel as assigned.
• Prepare equipment/apparel for practice and competition.
• Perform sorting, counting, labeling, tracking, and packing of equipment & apparel.
• Maintain accurate records relating to orders, invoices, packing slips, and reconciliations.
• Responsible for intake & inspection of receivables, and working with vendors to resolve discrepancies when necessary.
• Assist with game day and event support, including set-up, crowd management, visiting team & officials operations, supervision of student-workers, and break-down as assigned.
• Ensure compliance with Swarthmore College, Centennial Conference, and NCAA rules & regulations.

Additional Responsibilities

• Serve as Gameday Event Administrator for intercollegiate home contest.
• Provide support to Athletics Communication staff such as scoreboard and shot clock operator or stat spotter.
• Continue professional development and education to stay abreast of best practices.
• Performs other job-related duties as assigned.

What you bring:

Qualifications

Required

• Bachelor’s degree
• Attention to detail and accuracy
• Ability to work a non-traditional schedule, including evenings and weekends
• Experienced with spreadsheets (inputting, formatting, sorting)
• Ability to sit or stand for long periods of time, climb steps or ladders, to stoop, reach, bend at waist, grasp and move and/or lift up to 50 pounds

Preferred

• Familiarity with inventory management systems
• Experience within an intercollegiate athletics operation or within higher education

Physical Demands

While performing the duties of this position, the employee is frequently required to walk, stand, communicate, reach and manipulate objects. The position requires significant mobility. Duties require attentiveness to visual and audible cues for recognition and identification of people in distress or in process of unsafe behaviors. Position may require heavy lifting and moving of large objects.

Working Conditions

This position requires the ability to work a non-traditional schedule, evenings and weekends. Oftentimes the position requires the ability to work in harsh weather conditions. Emergency work may require time outside of the normal work day.

What You Will Get:

You’ll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus. Come join a team of passionate, creative people who work hard and have fun telling supporting the College students, faculty, and staff.

Review the Swarthmore Benefits Guidebook, we offer benefit plans starting at $0 per month! Upon benefit eligibility, the College contributes 10% of an employee’s salary to their retirement account. Employees are 100% vested in their accounts on the date participation begins.

Swarthmore Benefits Flyer

Paid Time Off (Staff)

Holiday Schedule

For full consideration, submit applications including resume by March 10, 2023. If you are excited about this role, we want to hear from you!

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

Advertised: Feb 23 2023 Eastern Standard Time
Applications close: Open until filled