Vice President for Finance and Facilities

Job Details

Position Title:

Vice President for Finance and Facilities


Finance and Facilities

FLSA Status:


Job Description Summary:

The Vice President for Finance & Facilities is the Chief Financial Officer of the West Virginia School of Osteopathic Medicine (WVSOM), advising the President on all fiscal and budgetary matters for the school as well as conducting financial planning and forecasting to assist the President in making both short term and long-term decisions. Reporting to the President, the Vice President for Finance & Facilities has the responsibility and authority to develop, organize, direct and coordinate the preparation of the institutional budget and is responsible for the accounting, fiscal reporting and budgetary controls of the school. This position supports the President in preparing and presenting actionable recommendations on major administrative initiatives and institutional financial conditions to the WVSOM Board of Governors, WV HEPC Chancellor and staff, and key lawmakers. The VP for Finance and Facilities provides direction and management over the Office of Business Affairs, Information Technology, Financial Aid, and Institutional Facilities. This position may serve as Chief Executive Officer in the absence of the President.

This is a full-time, non-classified administrative position with a faculty appointment and full state benefits based on the final candidate’s qualifications. Salary is commensurate with experience. The position is exempt from FLSA provisions regarding overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and will require regular evening and weekend scheduling. Travel including overnight travel is required.

This position has been designated as essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
Special Instructions to Applicants: Review of applications starts immediately. This search will remain open until the position is filled. Applications are considered confidential. References will not be contacted without notification to the applicant.

WVSOM Community: Recognized as a “Great College to Work For” by The Chronicle of Higher Education, WVSOM is a freestanding medical school nestled in the Allegheny Mountains. Located in “America’s Coolest Small Town,” WVSOM is just minutes from the famed Greenbrier Resort, a AAA Five Diamond hotel and spa. WVSOM brings 50 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school’s small-town, rural community cherishes its connection with the college, and our students are engaged in service outreach and support for more than 40 nonprofit organizations in the area. This one-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique.
The West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.

Minimum Education:


Required Licenses/Certification:

Master’s Degree in finance, accounting, business administration or related field or a Certified Public Account is required.

Skills Required:

The successful candidate will have extensive financial experience with a minimum of five (5) years of administrative experience at Director or Vice President level preferably in higher education financial management or governmental accounting in West Virginia.

Knowledge, Skills and Abilities

  • Commitment to the mission of WVSOM and improving healthcare for the residents of West Virginia.
  • Proven success in establishing strategic financial goals and developing financial models.
  • Accomplishment in fiscal management, program/project analysis, development, and implementation.
  • Experience with managing a diverse portfolio of administrative functions including, finance, security, IT, and compliance related activities.
  • Experience working with independent audit firms.
  • Possess an intimate knowledge of GAAP, foundation and nonprofit accounting practices and standards.
  • Understanding of government contracting, foundation grants and managing complex revenue streams.
  • Experience working with financial systems and managing finance (accounting, budgeting, control, and reporting) for a complex state agency with multiple funding sources.
  • Excellent persuasive written and oral communication skills.
  • Proven ability to communicate effectively with diverse constituencies. Ability to develop relationships to facilitate positive educational, research, and funding opportunities. Demonstrated evidence of productive community relations.
  • Substantial experience leading or facilitating change, helping an academic institution to engage with, and to develop partnerships with, external stakeholders.
  • Have existing relationships with key stakeholders in higher education/state government/federal government/community members in engagement contexts.
  • Collaborative leadership style and ability to serve as a unifying force for change.
  • Proven ability to maintain a broad organizational perspective and relationship with other departments and to carry out effectively the internal and external relationships of the office.
  • Be detail-oriented and self-motivated.
  • Possess the ability to maintain confidentiality of sensitive or personal information.
  • Ability to promote and thrive in a multi-ethnic and multi-cultural environment with students, faculty, staff, and community.

Duties and Responsibilities:

Financial Operations

  • Advise the President and other administrators regarding the financial operations of the institution as well as plan, organize, direct, and coordinate all account, fiscal reporting, and budgetary controls.
  • Annually prepare Composite Financial Index (CFI) for the WV Higher Learning Commission, analyze and evaluate factors impacting the ratio, prepare and present to the President recommendations for increasing the CFI.
  • Provide direct administration and leadership for implementation of Strategic Plan initiatives related to institutional finances.
  • Maintain an internal control system to ensure that financial transactions are based upon established procedures as required by the United States government, the State of West Virginia, institutional auditors, WVSOM policies and procedures.
  • Coordinate the annual audit, including supplying auditors with all necessary information. Prepare the Management Discussion and Analysis (MDA) component of the audit. Distribute audited financial statements as needed or requested.
  • Lead the development of annual changes to the schedule of tuition and fees as well as develop and present annual recommendation to the Dean and President.
  • Oversee the preparation of Requests for Proposals (RFPs) and Requests for Qualifications (RFQ) in accordance with institutional policy.
  • Oversee institutional funds including regular monitoring, forecasting, investments of funds, and monitoring of pledged collateral. Administer purchasing and investment procedures, and recommend changes as necessary.
  • Review and secure appropriate insurance coverage (casualty, liability, and other coverages) on behalf of the institution.
  • Prepare all fiscal notes/analyses of pending legislation, as requested by the Higher Education Policy Commission or other governmental entities.
  • Work with financial advisor and lending counsel on financing (general obligation bonds, lease purchases, revenue bonds, et al.).
  • Serve as liaison with architects, construction manager, contractors, et al. on campus construction projects. Respond to all state funding agency queries.
  • Directly administer the development and implementation of the annual budget, including appropriate analysis of issues affecting revenue and/or expenditures, preparation of long-range budget forecasts, administration of budget process, and recommend budget amendments as necessary through the course of each fiscal year.
  • Oversee the development and preparation of all monthly and annual financial reports for the President and the Board of Governors and other reports as required. Present and discuss monthly financial statements at board meetings, WVSOM leadership, and other stakeholders as designated by the President.
  • Provides consultation on financial aspects to Robert C. Byrd Clinic as requested.

Duties and Responsibilities:

Facilities Management

  • Provide leadership/strategic direction regarding development of campus, facilities, furnishings and grounds
  • Develop and oversee deferred maintenance list
  • Present to the President list of projects recommended for funding and long-range strategies for addressing deferred capital needs on an annual basis
  • Review, negotiate, and/or monitor execution of contracts for services.
  • Review, negotiation, and/or monitor all leases entered by the college; develop and present recommendations for annual renewal of leases.

Duties and Responsibilities:

Information Technology Oversight

  • Oversee all information technology personnel and services.
  • Review major IT purchase requests in coordination with the VP of Academic Affairs and President for necessity to the academic programs and administrative operations

Duties and Responsibilities:


  • Supervise and oversee assigned personnel, recommending selection, retention, promotion and discharge as appropriate. Personnel includes all financial and fiscal operations, financial aid, shipping and receiving, information technology, institutional facilities and services, safety and security, bookstore, and food services.
  • Formulates policies, procedures and practices for assigned functional areas and makes recommendations to the President.
  • Carries out supervisory responsibilities in accordance with West Virginia state policies, WVSOM policies and procedures, and applicable laws.
  • Serves as the Treasurer of the Mountain State Osteopathic Post-Doctoral Training Institute, Inc. as an active participant in organizations of chief financial officers of colleges and universities in West Virginia and elsewhere as needed.
  • Represents the President in a variety of capacities as assigned, serving as a member of various teams and committees.
  • Fosters collaborative working relationships with all areas of WVSOM and Higher Education;
  • Per WVSOM Institutional Policy GA-01: Governance and Administration, in the President’s absence, serve as Acting President.
  • Conduct WVSOM business in a professional and ethical manner.
  • Other duties as assigned at the discretion of the President.

Quick Link to Posting:


The mission of the West Virginia School of Osteopathic Medicine (WVSOM) is to educate students from diverse backgrounds as lifelong learners in osteopathic medicine and complementary health related programs; to advance scientific knowledge through academic, clinical and basic science research; and to promote patient-centered, evidence based medicine.

WVSOM is dedicated to serve, first and foremost, the state of West Virginia and the special health care needs of its residents, emphasizing primary care in rural areas.

Because of our outstanding medical education programs. Because of our latest high-tech learning tools. Because WVSOM has a sense of community togetherness and family feeling.

Reason #1: The feel of a small school with a national reputation
Our legacy of excellence has earned WVSOM national recognition for many years as a leader in the nation for family medicine, primary care and rural medicine by the highly regarded U.S. News & World Report. With a passion for providing the best osteopathic medical education, WVSOM fosters the development of caring and compassionate physicians.  WVSOM has also been named by The Chronicle of Higher Education in “Great Colleges to Work For.”

Reason #2: Education is our top priority
At WVSOM, our faculty is dedicated to our principal mission: educating osteopathic students in all areas of medicine. Because we are a free standing program—not part of a larger university—our faculty of nationally and internationally recognized PhDs, DOs and MDs are free to focus on the education of our students. Their passion for teaching and commitment to lifelong learning are the hallmarks of a WVSOM medical education.

Reason #3: Preparing students for primary care and all other specialties
WVSOM is leading the charge to elevate community-based services to a more prominent position in our nation’s health care system. With the firm medical education that we provide, students are well prepared to succeed in any field of medicine they choose to pursue.

Reason #4: Curriculum to maximize learning style
WVSOM presents a 21st century, clinically integrated approach to medical education. In the first two years, students are exposed to a variety of learning modes, including small group case presentations, lectures and laboratory experiences, and interaction with standardized patients and robots. Students learn a variety of clinical skills, and have early clinical encounters with real patients. All of these curricular activities integrate the basic sciences and their application to the patient. During years three and four, through the Statewide Campus System, students spend time in physician offices and hospitals, honing their skills with actual patients.

Reason #5: Our professors
Students at WVSOM have unprecedented access to consult with professors on an individual basis beyond the classroom setting. Open office hours, combined with the fact that most faculty members live in close proximity to campus, ensure that instructors are not just available, but eager to address questions or concerns one-on-one. Teaching is our primary objective, and we understand that learning often happens outside of classroom time.

Reason #6: A holistic approach to healing and emphasis on preventive medicine
The osteopathic philosophy of medicine provides everything students need to become a fully competent, practicing physician with a more holistic approach to the patient. While osteopathic physicians practice traditional medicine and surgery, they also focus on preventive medicine and ways to attain and maintain wellness. An osteopathic medical education provides training in OMM (Osteopathic Manipulative Medicine), a practice where physicians use their hands as another tool to diagnose and treat injury and illness.

Reason #7: Leading edge technology
WVSOM is on the forefront of innovation, providing a cutting-edge medical education. For first and second year students, wireless Internet service envelops the entire campus, ensuring 24/7 access to research sources, classroom materials and a global communications network. Each first year student receives a new, fully programmed laptop computer to utilize during their four years of study. During third and fourth year off-site rotations, students can gain access to testing, grading and evaluation forms, required reading lists and other instructional materials via WVSOM’s secure student portal.

More traditional research needs can be fulfilled in WVSOM’s modern library facility. Consisting of over 33,000 items, the library features current books, literature, scientific journals and access to over 8,000 full-text e-journals. Of special note is the osteopathic history collection and a unique index of over 23,000 osteopathic articles. The library also provides comfortable space for individual and group study with computer workstations, AV study rooms and individual cubicles.

Reason #8: Human patient simulators (robots) put real-life scenarios in students' hands
Students at WVSOM utilize human patient simulators to confront and treat real-world patient situations in a safe, controlled clinical training environment. These full-size, interactive, computerized mannequins can provide real-life simulations of more than 80 medical conditions, allowing for many different kinds of training scenarios.

With their life-like exterior and hi-tech internal components, WVSOM’s  patient simulators provide an incredibly realistic training experience for students.

With the robots, failure does not mean a bad grade; failure means a patient dies. This visceral experience enhances the learning experience and makes a lasting impression.

Reason #9: World-class anatomy lab offers hands-on learning environment
The study of human anatomy is a core component of the nationally recognized osteopathic medical education program at WVSOM. Our advanced anatomy lab features state-of-the-art equipment and ventilation systems, along with a multipurpose anatomy demonstration room to enhance the learning experience. This tactile learning environment offers a level of hands-on exposure to the human anatomy in a sterile and controlled environment that no simulator or model can provide.

Reason #10: Standardized patients training
In the medical field, effectively communicating with the patient is critical to acquiring complete medical histories, performing thorough physical exams and accurately diagnosing and treating the whole patient. In a simulated and controlled environment, actors portray patients with a specific set of medical issues and symptoms. Students must complete a comprehensive physical examination on the patient. This experience provides an invaluable opportunity to practice interview skills and develop a compassionate bedside manner.

Find Us
400 Lee Street North

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert