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Full-time Grants Coordinator

Nicolet College
Rhinelander, WI

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Community College

Job Details

Position Summary

At Nicolet College, our mission is to transform lives and enrich communities, and we see change as an opportunity to transform even more lives and to serve our communities even better. Are you interested in seeking funding opportunities, writing and monitoring grants, and collaborating on teams aligned with our strategic priorities? If so, we can’t wait to meet you!

Under the general supervision of the Innovation Center Manager, and in collaboration with College administrators, this position coordinates the grants processes including but not limited to: identifying new sources of funding, planning, writing/development, application submission, monitoring and compliance, client reporting, and yearly audit reporting. The Coordinator develops sustainable and effective grant management processes and procedures through a continuous quality improvement approach. The Coordinator also provides resource assistance for strategic College initiatives and projects as requested by College leaders.

Primary Duties and Responsibilities

Grant Development

  • Identify funding opportunities that align with Nicolet College mission, goals and strategic priorities.
  • Works collaboratively with subject matter experts to conduct research and prepare data and outcomes reports to guide decision-making and determine the College’s capacity to pursue successful grant proposals.
  • Lead grant development meetings and planning sessions to create strong, quality proposals that are well aligned with college priorities.
  • Monitor the grant development timeline to make sure all projects are on track for development, application, and submission by given deadlines.
  • Serve as the College representative to the Presidents’ Statewide Grant Association to collaborate on consortium opportunities and Wisconsin Technical College System initiatives.
  • Monitoring and Compliance

  • Develop mutual relationships with partners and agencies to ensure compliance.
  • Engage College grant administrators to maintain successful execution of all grant awards.
  • Coordinate grant client coding and reporting activities.
  • Monitor and prepare time and effort reporting for all Nicolet grants.
  • Compile and prepare state and federal reports throughout the year, documenting outcomes and data with supporting narrative.
  • Monitor all grant activity implementation to ensure activities and expenditures are in line with performance benchmarks.
  • Work with Business Office to develop monthly spending reports and fiscal year end audits.
  • Implement corrective action strategies when needed to resolve grant and project budget and outcome variances.
  • Monitor and comply with grant reporting timelines for client reporting, narrative reporting, and fiscal reporting.
  • Oversee and ensure compliance with Perkins requirements.
  • Projects and Teamwork

  • Provide operational support for Career and Innovation Center
  • Initiate cross collaborative idea generation and alignment with strategic priorities.
  • Participate in collaborative project teams as identified.
  • Contribute to Career and Innovation Center activities, including team goals and strategic priorities.
  • Participate in Wisconsin Technical College System and other professional networks.
  • Pursue professional development as identified in partnership with supervisor.
  • (This list is not all-inclusive; other duties may be required and assigned.)


    Knowledge, Skills, and Abilities:

  • Knowledge of the Wisconsin Technical College System Board Fund Accounting System and grant finance management.
  • Knowledge of the Wisconsin Technical College System Tableau and Portal Data Systems, and client reporting requirements.
  • Excellent organizational and problem-solving skills with the ability to work collaboratively as a project manager and as a resource.
  • Superior time management skills.
  • Advanced oral and written communications skills with an ability to interact positively and professionally with employees, funding agencies and the general public.
  • Ability to work independently to prepare complete and accurate reports and to meet a variety of deadlines.
  • Demonstrate ethical conduct in all aspects of the work environment.
  • Ability to maintain confidentiality and professionalism.
  • Required Qualifications:

  • Associate Degree.
  • Proficiency using Microsoft Office suite.
  • Experience writing professional communications.
  • Preferred Qualifications:

  • Bachelor’s Degree in a business-related or social science field.
  • Experience writing and administering grants or working in a grant-related capacity.
  • Experience in managing multi partner projects.
  • Experience in financial management and reporting.
  • Physical Demands:

    The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must demonstrate strong attention to detail, and must be able to perform complex tasks without error.
  • While performing the duties of this job, the employee will be exposed to normal office conditions and usual office equipment such as telephone, personal computer, printers/copiers, reports and files.
  • The employee will be constantly required to sit, talk, hear, and type/write.
  • The employee will be frequently required to stand, walk, touch/handle/grasp (using hands and fingers), and reach with hands and arms.
  • The employee must occasionally bend or squat and lift and/or push up to 10 pounds of general office items.
  • Specific vision abilities required by this job include close, far, and field of vision.
  • This position requires regular and punctual employee presence.
  • Other


    Typical starting wage for this position is $21.01 - $25.36 per hour, depending on qualifications. Includes a comprehensive benefits package.

    Application Procedure:

    Apply at Attach a cover letter addressing how your background and experience are consistent with the required and preferred qualifications of the position, a current resume, and unofficial college transcripts. Applications received by 4 p.m. on Friday, March 3, 2023, will receive full consideration. The position will remain open until filled.

    Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.


    Working at Nicolet Area Technical College

    Nicolet College is a public community college serving Northern Wisconsin from its campus situated along Lake Julia south of Rhinelander, and from outreach centers located within the Nicolet District. The College offers one- and two-year career diplomas and degrees, liberal arts, university transfer studies, and a comprehensive continuing education program. Visit our website at to learn more! Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.

    Find Us
    5364 College Drive
    PO Box 518

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