Graduate Administrator

Date Posted: 02/03/2023
Req ID: 29474
Faculty/Division: Faculty of Arts & Science
Department: Dept of Linguistics
Campus: St. George (Downtown Toronto)
Position Number: 00052372

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Originating in 1967, the Department of Linguistics has become an integral part of an academic community that includes numerous linguistic colleagues throughout the University and in neighbouring universities. The core areas of research and teaching in the department include theoretical linguistics, language variation and psycholinguistics. As part of the University of Toronto, one of the world’s leading teaching and research universities, the members of the department have access to excellent resources on campus, including a comprehensive library.

Your opportunity:

Under the general supervision of the Graduate Coordinator, the Graduate Administrator will provide program administration for the department’s graduate program.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Assessing and making recommendations on student funding applications and the appropriate disbursement of funds
• Analyzing and making recommendations on award funding allocation
• Ensuring that procedures and/or guidelines are followed
• Analyzing statistical information to inform enrollment projections and planning
• Delivering student recruitment presentations
• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
• Coordinating tasks for projects and other strategic initiatives with stakeholders

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of recent and related experience providing program administration for a graduate program in a post-secondary environment.
• Demonstrated experience providing academic advising to current and prospective graduate students.
• Experience working directly with students to provide program and student services information, including admissions, registration, course enrollment, degree requirements, awards, and final exams.
• Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions.
• Experience analyzing and making recommendations on awards and scholarships, and graduate funding packages.
• Experience administering the graduate admissions process, including evaluating applications and credentials, recommending applications for referral, tracking application status, maintaining records, generating and sending letters.
• Experience supporting the TA and instructor hiring process, including posting opportunities, organizing job applications and materials for review, coordinating hiring process logistics, and interpreting and applying collective agreements.
• Experience advising faculty on appropriate graduate academic guidelines and procedures, and maintaining workflows.
• Experience developing and delivering student recruitment presentations, and updating content on websites and in student handbooks.
• Experience working with and interpreting University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures.
• Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making.
• Advanced skills in ROSI, ROSI Express, Quercus, Slate, eMarks, or similar student systems to enter data, retrieve information, and generate reports.
• Proficiency in Office 365 suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint.
• Proven understanding and application of equity, diversity, and inclusion theories as applicable for post-secondary students.
• A strong customer service orientation, and effective interpersonal skills to deal with students, staff and faculty with professionalism and tact.
• Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions.
• Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements.

To be successful in this role you will be:

• Adaptable
• Communicator
• Organized
• Proactive
• Problem solver
• Resourceful

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 02/13/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $71,842 with an annual step progression to a maximum of $91,875. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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