Grant Lifecycle Manager (Open Rank: Entry – Senior) - 27621 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Medicine | Division of Clinical Immunology

Official Title: Research Services Pre/Post Award Professional (Open Rank)

Working Title: Grant Lifecycle Manager (Open Rank: Entry – Senior)

Position #00803036 – Requisition #27621

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The School of Medicine's Division of Clinical Immunology has an opening for a full-time University Staff (unclassified) Research Services Pre/Post Award Professional (Grant Lifecycle Manager) position.

Examples of Work Performed

This position will be responsible for the management, development, implementation, and oversight of all pre-and post-award functions for ACI, assuring compliance with sponsor guidelines, University, and departmental policies, grant application procedures and guidelines, as well as serving as primary liaison between Principal Investigators (PI's) and the Office of Grants and Contracts (OGC). This position will also be responsible for assisting the Division Administrator with various administrative duties. Key responsibilities are outlined in detail below.

All duties are performed by all levels with increased independence at higher levels.

Pre-Award Management:

• Collaborating with the research team and PI on budget preparation, interpreting the NIH Application Guide, preparing grant applications in InfoEd or other electronic submission formats, and assisting PI on key components of grant applications.
• Independently develop or assist faculty in the development and review of a working budget for each grant application, as well as the development or preparation of F&A calculations, consortium agreements and scopes of work for subcontracts, budget justifications, as well as other sponsor-required documentation.
• Routing and submission of grant applications, contract, and subcontract agreements in accordance with all deadlines.
• Coordination of all information needed for OGC to respond to Just-In-Time requests from the sponsors within the time frame required.

Post-Award Management:

• Maintain a collegial and productive partnership with OGC post-award and serve as the liaison between ACI PI's and OGC to provide comprehensive post-award management related to award restrictions, billing and invoice issues, closeout and preparation of Final Financial Reports (FFR's).
• Jointly administer financial management system.
• Collaboratively review with PIs Notices of Award for accuracy, funding cuts, and/or restrictions, address any possible changes from original funding announcement and grant proposal.
• Consult with Pis and project staff regarding the allowability of proposed expenditures on sponsored funding.
• Prepare monthly reconciliation of grants and contracts, review expenditures to validate compliance with Federal, State, and University guidelines and policies.
• Support personnel effort projections to be carried out by Pis for current year grants, and out-years.
• Assist faculty in maintaining a comprehensive calendar to track all important dates related to grant submissions and renewals.
• In collaboration with Pis and other staff, implement and oversee a subrecipient monitoring program that provides appropriate compliance with established scopes of work.
• Support PI's in executing and monitoring of subcontracts, invoicing, and cash receipts, as well as the preparation and routing of amendments.

Other Fiscal Responsibilities:

• Understanding and executing complex guidelines and regulations for salary caps, facilities and administrative cost calculations, and funding restrictions.
• Ensuring PIs are aware of and prepared to implement standardized fiscal policies and procedures across projects.
• Perform journal entries and payroll transfers as needed to correct spending within speed types or account codes.
• Reconcile accounts for grant/contract closeout, making any final adjustments. Collaborate with OGC to prepare financial reports for sponsor and complete any additional closeout requirements. Follow up to ensure account is closed and all files are marked as complete.
• Assist faculty and staff with reconciliation and certification of ePERs.
• Act as the Procurement Specialist, gathering receipts, allocating faculty procurement and travel card expenses, ensuring that monthly reports are completed, submitted and approved on a timely basis, ensures payment of supplies and services are compliant with University policies.
• Financial management of ACI cost centers and auxiliary finds. Work with the University's financial software for all aspects of project revenue and expense management.

Administrative Duties:

• Ordering for lab personnel using Market Place, Concur, and purchase card.
• Travel arrangements and report building using Concur.
• Mail duties.
• Basic tech support for faculty and lab personnel.
• Basic website management.
• Assist faculty in scheduling and presentations.
• Work with HRSS in faculty and staff hiring/resignations and staff promotions.
• Assist Division Admin in function planning.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Supervision Received

• This position will be supervised by the Division Administrator.

Supervision Exercised

• This position exercises no direct supervision at this time. This position coordinated the work of research staff with respect to grant management purchasing procedures and provides oversight of the processing of all grant expenditures. This position collaborates closely with the Division Administrator and other fiscal staff.

Minimum Qualifications

Entry Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Intermediate Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• One (1) year of professional level experience.

Senior Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• Two (2) years of professional level experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

All Levels:

• Experience in a health-related research setting with an understanding of grants and contract administration, including compliance regulations.
• Experience in pre- and post-award grants and contracts administration within a higher education environment.

Knowledge, Skills, and Abilities

• Knowledge of and ability to apply diversified financial and accounting principles, tools, and techniques.
• Knowledge and understanding of procurement procedures; direct experience with University or State procurement procedures preferable.
• Ability to evaluate, analyze, and interpret financial data, recommend solutions, and implement the preferred course of action.
• Demonstrated commitment to advance diversity and inclusion.
• Excellent skills with Microsoft Word, Excel, Outlook, and PowerPoint.

Salary and Benefits

The salary range (or hiring range) for this position has been established at the following:

• Entry Level: $44,100 to $56,096
• Intermediate Level: $47,992 to $61,045
• Senior Level: $51,883 to $65,995

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20174 - SOM-MED-Clinical Immunology

Schedule: Full-time

Posting Date: Sep 28, 2022

Unposting Date: Ongoing Posting Contact Name: Marc Steinman Posting Contact Email: marc.steinman@cuanschutz.edu Position Number: 00803036





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