University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title

Facility Operation Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

Reporting to the Associate Director for Operations for University Life Space Management the Facility Operations Coordinator is responsible for monitoring the daily operation of Perelman Quadrangle facilities including the student Center at Houston Hall, Irvine Auditorium, and the Arts, Culture, Research House.

This includes serving as a customer service point person, performing opening and closing the facility, assisting with room set ups and take downs, assist with training and supporting staff including student employees. The coordinator also addresses equipment and facility cleanliness and performs required clerical work to ensure smooth facility operation.

A person in this role will be expected to complete regular building walkthroughs throughout the day- for patron interaction, venue conditions, identifying facility issues, staff support. The schedule for this position is primarily during weekends, early morning, and closing shifts; and may include holidays.

The Facility Operations Coordinator assists with the successful implementation of planned events and works closely with event planning staff. dining/catering services, audio visual services, Housekeeping, University Police, to insure safe and appropriate use of University Life managed spaces enter.

Job Description

Job Responsibilities

• Monitors activities in Perelman Quadrangle and University Life spaces on a flexible schedule primarily during evening, early morning and weekend hours, also including weekday hours and holidays as scheduled. Supports the operations, services, and facilities to insure a consistent and continuous professional staff presence.

• Serves as a customer service point person actively greeting and assisting patrons, performing opening and closing procedures. Assist with room set ups and take downs

• Complete regular building walkthroughs throughout the day- for patron interaction, venue conditions, identifying facility issues, and staff support. Performs area inspections, inventories and submits work request.

• Monitors building conditions and event spaces working closely with Housekeeping facilitate the maintenance and cleanliness of the complex. Report needed repairs and housekeeping issues.

• Work with the University of Pennsylvania Police Department and Penn Security Services to ensure the safety and security of the complex.

• Monitor the cleanliness and service of dining, catering, and retail operations. Report on-going problems.

• Prepare reports/proposals and perform special projects as assigned.

• Other duties and responsibilities as assigned.

Qualifications

• A high school diploma or GED and 5 to 7 years of experience, or equivalent combination of education and experience in campus/student center, conference center,

  hotel, other venue management or similar hospitality/event operations, are required.

• A bachelors degree plus two to three years experience is preferred.

• Strong customer service and interpersonal skills required. The ability to be self directed, work with minimal supervision, and with a diverse student and administrative population is essential.

• Knowledge of facility and event equipment and logistics, as well as audio visual equipment is preferred.

• Some physical activity in all weather conditions is traveling from building to building is required.

• Ability to interact positively and proactively and be adaptable to changing event circumstances required.

• Must be able to work a flexible schedule including evenings, weekends, holidays in addition to traditional business hours is essential.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Targeted Pay Range:

$20.45 - $25/hour commensurate with education and experience

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Student Activities

Pay Range

$20.45 - $30.82Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay