MIHE Business Operations Manager
- The University of Georgia
- Athens Area
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Institutional Research & Planning
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
MIHE Business Operations ManagerDepartment:
SRVPAA-Institute of Higher EdAbout the University of Georgia:
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department:
The Louise McBee Institute of Higher Education is an academic unit of the University of Georgia committed to advancing higher education policy, management, and leadership through research, graduate education, and outreach. The McBee Institute’s mission encompasses higher education issues at the campus, state, national, and international levels.
We are noted for our multidisciplinary approach to graduate education and research, with areas of specialization in federal and state policy, governance and administration, institutional and system finance, faculty careers and development, institutional research and assessment, and knowledge development and exchange.
The McBee Institute advances effectiveness, equity, diversity, efficiency, and innovation in colleges and universities by preparing graduate students, undertaking research, supporting outreach programs, and engaging with state, national, and global leaders in areas relating to postsecondary education.
TRS or ORPEmployment Type:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
8 AM to 5 PM, Monday- FridayAdvertised Salary:
Commensurate with ExperiencePosting Date:
01/27/2023Open until filled:
YesProposed Starting Date:
02/20/2023Location of Vacancy:
Athens AreaEEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
Business Operations ProfessionalFLSA:
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Position Summary:
This MIHE Business Operations Manager is responsible for the financial management of State, Foundation, and Grant accounts by applying a comprehensive professional understanding of financial accounting and budgeting as it applies to higher education. This will be accomplished by monitoring personal services and operating expenditures in relation to budget and expenditures and includes grant sub-awards, contracts, and other related services. Using advanced knowledge of financial accounting and budgeting, this business manager ensures all transactions against accounts meet the McBee Institute of Higher Education guidelines, University of Georgia policies, and Board of Regents policies. Development and production of complex financial reporting is expected of this business manager. Data, information, and records are to be maintained for MIHE accounts. The business manager will also perform regular analysis of accounts; reconcile accounts against University records to ensure accuracy; provide professional oversight of the fiscal affairs related to the accounts; and assist the MIHE Director, faculty, and staff regarding account review and expenditures. The position is also responsible for MIHE human resources activities/concerns as related to staff positions; for facilities management and for limited involvement in graduate assistant activities such as entering graduate waivers.
This position involves use of a P-Card.
- Thorough knowledge of UGA policies and procedures. Ability to make work decisions in accordance with administrative rules, regulations, and policies.
- Proficiency in UGA business systems including the budget management system, financial management system, and HCM system as well as others.
- Expertise in applying University policies and procedures in sponsored programs administration, restricted accounting, budgets, and payroll. Demonstrated experience with the grants portal and other grants reporting tools.
- Strong knowledge of Excel; knowledge of computer software programs such as MS Office Suite
- Strong organizational, written and verbal communications, and critical-thinking skills. Ability to use independent judgment and to work under limited supervision.
- Ability to work well in an environment where multi-tasking is expected. Demonstrate strong attention to detail.
- Knowledge of accounting and budgetary theory, principles, and practices. Knowledge of Budget management, budget development, payroll, and purchasing experience.
- Ability to maintain complex records and prepare reports from various statistical and financial materials.
- Ability to establish and maintain effective working relationships with internal and external UGA personnel.
- Ability to use discretion with confidential information.
Sitting at a computer for extended periods of time; lift up to 20 pounds.Is driving a responsibility of this position?:
NoIs this a Position of Trust?:
YesDoes this position have operation, access, or control of financial resources?:
YesDoes this position require a P-Card? :
YesIs having a P-Card an essential function of this position? :
YesDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
YesCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
- Review and/or approve internal UGA financial transactions to include vendor payments, reimbursable expenses and travel, ensuring that funding is available, and expense is allowable according to UGA/USG policies.
- Prepare, submit, and manage financial transactions to include journal vouchers, budget journals, general ledger journals, and other transactions.
- Responsible for oversight and use of P-Card and the UGAMart; track expenses, orders, and deliveries and assure full compliance with requirements.
- Provide monthly reports on all funds to the Director; provide financial reports to other MIHE personnel as requested or needed.
- Review and manage all foundation accounts, approving transactions according to UGAF policies and procedures; provide monthly reports to grant PIs.
- Work in consultation with the MIHE Director to create annual budgets and to project financial needs for state, income, foundation and restricted funds.
- Ensure proper year-end close out on all funds.
- Communicate approved financial policies and procedures to faculty, graduate students, and staff; serve as a financial resource for policies and procedures to MIHE personnel.
- Review and reconcile petty cash accounts; report account activities and replenish accounts as required.
- Review and initiate financial actions for the Executive Ed.D. program; the Georgia Teaching Fellows program and the Georgia College Advising Corps program; actions to include tuition differential review, interpretation of financial policies, and assignment of dedicated funding to programs.
- Attend VPAA/VPI monthly financial meetings; attend bi-weekly OneSource Status Calls; attend BSAG meetings; work with Academic Fiscal Affairs personnel to provide requested reports/information such as quarterly reviews, salary reports, etc.
- Initiate graduate assistant waiver actions.
- Serve as department payroll representative; process and approve all payroll for faculty, staff, students, and temporary employees.
- Set up funding and change funding for all employees as needed.
- Identify and submit corrective payroll actions when a discrepancy is identified.
- Reconcile all monthly, academic, bi-weekly, and summer payroll reports for accuracy.
- Work with confidential information such as personnel documents, salary information, and student records.
- Provide professional management for sponsored projects including pre-award, award, and post-award. Assist Principal Investigators and Co-PIs with grants and contracts.
- Development and preparation of budgets to accompany proposals; management of award agreements, contracts, subcontracts, invoices, grants, budgets and sub-budgets.
- Review and/or approve financial transactions for contracts and grants.
- Proper interpretation of related sponsor policies, regulations and statutes, related University and Board of Regents policies and procedures. Adherence to Institute of Higher Education and University fiscal controls.
- Provide analyses and preparation of regular and ad hoc grant reporting for faculty and director.
- Assist in creating and revising job descriptions, and in developing comparative analyses for postings and reclassifications.
- Utilize UGAJobs to post vacant staff positions, reclassify existing positions, submit salary reclassification actions and create new positions.
- Coordinate all new hire and termination paperwork for staff, graduate student and temporary hires.
- Assure that all employees have completed orientation, ethics training, and/or other training.
- Serve as departmental HR resource and work with HR liaison in the Academic Fiscal Affairs Office to answer and resolve personnel questions or concerns.
- Attend SRVPAA & VPI Monthly UHR meeting.
- Create secure, confidential personnel files.
- Serve as UGAPD primary contact for building alarms and security concerns.
- Initiate updates to the building’s alarm and door lock schedules; troubleshoot alarm issues.
- Monitor and report on building fire alarm panel and AED equipment.
- Monitor building for physical facility issues (e.g., plumbing; pest control; general building maintenance; etc.); enter and monitor FMD work requests to resolve facility issues.
- Secure and assign, as appropriate, all MIHE building keys.
Other duties as assigned.Percentage of time:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name:
Megan HollowayRecruitment Contact Email:
The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.
Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.
215 S. Jackson St.
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