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Admin Specialist III- Division of Diversity & Engagement

Employer: The University of Tennessee, Knoxville
Location: Knoxville, TN

Administrative Jobs: Institutional & Business Affairs, Clerical & Administrative Support, Diversity & Inclusion
Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

Description
Administrative Specialist III (Assistant to the Vice Chancellor)

Division of Diversity and Engagement

Non-exempt, Market Range 06

The University of Tennessee-Knoxville Division of Diversity and Engagement is seeking an experienced professional for the position of Administrative Specialist III, the working title will be Assistant to the Vice Chancellor. This is an exciting opportunity to affect the campus, contributing in meaningful ways to the diversity and intercultural goals of the University.

About the Position
The Assistant to the Vice Chancellor will report to the Vice Chancellor of Division of Diversity and Engagement (VC-DDE). This position provides administrative support to the Vice Chancellor for Diversity and Engagement and is responsible for the day to day operations of the office. This professional manages the Vice Chancellor's complex schedule (including travel); schedules and plans meetings and events. They should also be able to create, prepare and edit communications. Financially, they will make purchases, processes payments, and maintains financial records associated with those transactions. This person will supervise student office assistants and provides direction to other administrative staff as needed. They also manage space and facilities processes for the division.

Qualifications
Job Duties

Provides complex administrative support for the vice chancellor and division Prepare correspondence, reports, and other university documentsResponsible for purchasing and financial supportManage space and facilities processesRequired Qualifications

High school diploma and six to seven years of experience providing administrative assistance to an executive or senior level position, preferably in a Higher Education environment. Proficiency with Microsoft Office Suite. Preferred Qualifications

Associates degree and five to six years of experience providing administrative assistance to an executive or senior level position. Bachelor’s degree and four to five years providing administrative assistance to an executive or senior level position. Familiarity with The University of Tennessee, its policies and procedures is desired.Knowledge, Skills Abilities

Knowledge of UT policies and procedures and the ability to apply that knowledge to job. Political savvy and the ability to work effectively with university leaders. Ability to multi-task, problem-solve, and be detail oriented. Ability to handle sensitive situations with understanding, tact, diplomacy, and sound judgment. Excellent communication and customer service skills. This person must maintain confidentiality and exhibit professional behavior at all times.

Salary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package. This is a non-exempt, 12-month, full-time, non-tenure track staff position.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Vice Chancellor Diversity & Engagement
Schedule: Full-time
Job Posting: Jan 26, 2023, 3:40:04 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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