Duke University
PAS-Specialized Administrative Services

Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

This position serves as part of a team of financial professionals that manage finances for a select portfolio of research active University Institutes & Centers and other Academic Support Units.

Reporting to a Senior Financial Manager and supported by financial staff, the position will manage all financial activities for assigned units- to include preparation and input of assigned unit’s annual budget, reviewing and providing feedback on financial transactions such as corporate card transactions, journal vouchers, [email protected] transactions, a/p check request. The financial manager will review monthly actuals and provide personnel and expenditure reports for unit leadership. The financial manager is expected to be an invested partner to unit leadership and to stay abreast of, and help further the unit’s mission.

This is a full time, exempt position that will require some amount of regular on campus presence for collaboration and community building – 2-3 days per week are eligible for remote work. To be considered, please include a cover letter with your application that describes prior financial experience.

Work Performed:

Annual Budget (20%)

  • Works closely with unit leadership to develop, input and submit an annual budget plan that is consistent with stated objectives.

Financial Operations (40%)

  • Reviews all financial transactions for assigned units to ensure compliance to University guidelines, donor intent and the overall good stewardship of funds.
  • Executes all monthly financial management activities for assigned units including overdraft review and proactive resolution, review and spot checking of monthly reconciliation completed by the Financial Analyst using the FAM tool and proactively works to make certain transactions are timely, compliant and well documented.
  • Ensures the timely completion of annual effort certification.
  • Works with unit representatives to ensure proper coding and use of space assigned in WebCentral.
  • Works with Campus Grants Management (CGMT) on matters of mutual concern- such as project closeouts, effort changes and cost sharing.
  • Manages BFR structure, workflow, security permission and fund code requests for assigned units.
  • Reviews Provost, school and endowment commitments to ensure funding is received. Works with management centers and school financial officers as needed to resolve missing or unused funds.

Financial Reporting (35%)

  • Prepares monthly actual financial reports for unit leaders.
  • Prepares short term (1 year) and long term (5 year) financial projections for University, gift and endowment funds.
  • Prepares quarterly problematic transaction report to PAS leadership (write-offs, overdrafts, interest expenses and unapproved corporate card transactions). Works with assigned units to remediate.
  • Works with CGMT to develop funding projections for partially and fully grant funded staff to ensure appropriate funding levels exist.
  • Prepares monthly payroll and vacation liability reports for unit leadership.
  • Develops and communicates policies in support of proper stewardship of Provost Funds.

Other (5%)

  • Serves as a resource to in unit staff. May train and mentor staff involved in financial transactions.
  • May participate in special projects as needed.


Research administration experience is essential, business manager experience is preferred.

Minimum Qualifications


Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.


Work requires three years experience in financial management, cost accounting or a field directly related to specialized area of assignment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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