Assistant to the Senior Vice President for Transformation Initiatives

POSITION: ASSISTANT TO THE SENIOR VICE PRESIDENT FOR TRANSFORMATION INITIATIVES

DEPARTMENT: OFFICE OF TRANSFORMATION INITIATIVES

DIVISION: OFFICE OF THE PRESIDENT

OPEN DATE: JANUARY 23, 2023

CLOSING DATE: REVIEW OF APPLICATIONS WILL BEGIN IMMEDIATELY AND CONTINUE UNTIL POSITION IS FILLED.

About Us:

Johnson C. Smith University (JCSU) is committed to continuous growth as a 21st century university and leader within the Charlotte metro region. With an $80M commitment from the community as part of the Mayor’s Racial Equity Initiative, JCSU is aggressively transforming the university. Building on its historical legacy of providing equity in college access—JCSU’s transformation is focused on elevating academic excellence and student success; and becoming key partner in the talent development pipeline in Charlotte with an emphasis on business, science and technology, and professional studies/social sciences and liberal arts. JCSU is also emerging as an employer of choice in the area.

The Office of Transformation Initiatives at JCSU is part of the Office of the President and provides leadership and management in the development and execution of a comprehensive institutional transformation agenda as outlined in the JCSU Gold(en) Blueprint. The Office of Transformation Initiatives spearheads the analysis and coordination of several cross-functional transformation initiatives (i.e., academic, operational, financial, etc.) as well as readiness activities, and serves as a catalyst for organizational change—linking strategy to structure, building transformational change approaches, and facilitating complex organizational changes to position the university for future success.

To help drive this transformation, JCSU is looking for talented, innovative, collaborative professionals to join our team. JCSU offers a generous compensation package including a competitive salary; comprehensive benefits including health, vision, and dental plans; a 403(b)-retirement plan and contributions; life insurance; paid vacation and sick leave; and more than 12 paid holidays per year.

If you’re interested in an exciting employment opportunity and want to help JCSU transform and expand the culture of excellence and student success, please APPLY TODAY for the Assistant to the Senior Vice President for Transformation Initiatives position.

Position Summary:

Under supervision of the Senior Vice President for Transformation Initiatives (SVPTI), the Assistant to the Senior Vice President for Transformation Initiatives provides high-level support and coordination to the Office of the Senior Vice President for Transformation Initiatives. The incumbent is a creative, independent problem-solver who is proactive, adaptable, and observant. The Assistant demonstrates sound judgement, discretion and close attention to detail, as well as the ability to multi-task under pressure. The Assistant performs a variety of routine to moderately complex clerical and administrative tasks in support of the activities of the Office of the Senior Vice President for Transformation Initiatives. The incumbent also provides professional customer and public service.

The Assistant to the Senior Vice President for Transformation Initiatives will be responsible for:

· Coordinating high-level executive meetings and convenings.

· Providing administrative support for other team members of the Office for Transformation Initiatives.

· Actively prioritizing support for multiple projects according to importance and deadlines.

· Providing administrative and programmatic support to the Senior Vice President for Transformation Initiatives with a particular focus on supporting the day-to-day activities of the SVPTI;

· Building authentic rapport with Office for Transformation Initiatives’ teammates, and the JCSU community.

Responsibilities:

-Provides professional-level staff support for the Senior Vice President for Transformation Initiatives and Support Team for the office of Transformation Initiatives. 

· Serves as the primary staff member responsible for a variety of secretarial and administrative tasks in support of the Senior Vice President for Transformation Initiatives. Office including, but not limited to processing daily mail, updating files and documents, ordering and inventorying of supplies, maintaining records, compiling data, researching information, scheduling meetings and maintaining calendars, copying and filing documents, assembling materials, faxing information, etc.

· Anticipates the needs of the Senior Vice President for Transformation Initiatives and the Support Team for the office of Transformation Initiatives to have the necessary materials and information for meetings and events.

· Assists with scheduling meetings and maintaining calendars; fields request for appointments and meetings.

· Assists with travel arrangements for the Senior Vice President for Transformation Initiatives and others as directed.

· Receives, reviews, processes, types, composes and/or submits a variety of documents, including routine correspondence, requisitions, reports, etc.

· Receives and responds to internal and external requests for information, assistance, and complaints.

· Provides in-depth analysis and detailed reports on administrative projects.

· Conducts research using internet and subscription tools.

Additional Job Functions:

· Interacts and communicates with the President, Board of Trustees, and employees, co-workers, vendors, corporations, government agencies, external stakeholders, and the public, as necessary.

· Perform other job duties as assigned.

Requirements/Qualifications:

JCSU is seeking a high performer with:

· A Bachelor’s degree.

· At least 3 years of relevant experience.

· Ability to use current computer technology, including proficiency in Microsoft Word, Excel, and PowerPoint.

· Superior organizational skills, verbal and written communication skills, attention to detail.

· Confidentiality and discretion are a must.

· Must have a professional attitude, and exhibit considerable tact, persuasion, and judgment in interactions with internal and external constituents.

· Highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.

· Capacity to perform in an intellectually rigorous and complex academic environment.

· Ability to apply sound judgment in all situations is required.

· Demonstrated ability to work successfully with high-level executives.

· Ability to make independent decisions and work independently

· Ability to handle crises and perform well under pressure.

· Position requires flexibility to work some evenings, when needed.

Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.

To apply, please email hrrep@jcsu.edu or Fax to (704) 330-1494: Use the Subject Line "Assistant to the Senior Vice President for Transformation Initiatives”. Include a cover letter, resume, completed JCSU application, contact information for three professional references. (Official transcripts will be required of the finalists).

Incomplete applications will not be considered. Please be sure that you have included all documents listed above when submitting your application.

The above information may also be mailed to:

Assistant to the Senior Vice President for Transformation Initiatives
Search Committee
Johnson C. Smith University
Office of Human Resources
100 Beatties Ford Road
Charlotte NC, 28216