Assistant Manager, Facilities Operations

Date Posted: 01/25/2023
Req ID: 29427
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Facilities Management
Campus: University of Toronto Scarborough (UTSC)

Description:

In the Facilities Management department, we take pride in our buildings and grounds that help provide a welcoming, clean and safe environment for our students, faculty and staff.

Reporting to the Manager, Grounds & Caretaking Operations, the Assistant Manager, Facilities Operations and liaising regularly with the Manager, Maintenance and Carpentry, is responsible for overseeing the provision of caretaking and grounds for all the buildings on the Scarborough campus of the University of Toronto. The Assistant Manager has full managerial authority for the two units in the portfolio, and manages more than 14 staff.

The Assistant Manager manages the operation by ensuring the provision of a consistent level of services and the maintenance of an appropriate standard of cleanliness for a large, 24/7 operation The duties include: hiring, training, managing performance expectations and concerns with the team members; reviewing and preparing staff work schedules; maintaining staff time and attendance records; reviewing work schedules and documenting project completeness; performing quality checks and determining action to resolve any deficiencies, maintaining accurate records of supplies and equipment on-hand and other duties as assigned.

The Assistant Manager works with the Manager, Caretaking & Grounds Operations on cleaning, grounds and recommends long-term staffing and other needs necessary to meet the demand for services on an expanding campus.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Qualifications

Education: Post-secondary degree or certificate in a relevant field or equivalent combination of education and experience. BOMA (Building Owners and Managers' Association) designation an asset.

Experience: Five (5) years’ progressively responsible experience in providing caretaking, maintenance and grounds services. Knowledge of the Building Code is an asset. Demonstrated experience managing a large workforce in a unionized environment. Experience interpreting and applying collective agreements and sound knowledge of hazardous chemicals, WHMIS regulations, Occupational Health and Safety Act. Experience working with an online work order system and Kronos time and attendance management system are definite assets.

Skills: Must have excellent oral and written communication skills; excellent organizational skills; demonstrated leadership abilities and ability to motivate staff; excellent customer service skills. Must have strong computer skills and working experience with Word and Excel.

Other: Must have: the ability to work effectively under the pressure of multiple demands, strict deadlines and frequently changing priorities; tact; patience; the ability to be flexible and; the ability to respect and respond to differing viewpoints; demonstrated ability to direct the activities of several work units; demonstrated experience planning work schedules and; working knowledge of maintenance and landscape duties and responsibilities within an institutional setting. Demonstrated strong commitment to providing excellent customer service in a culturally diverse environment. Must have a class “G” driver’s license. Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

NOTES:

• The shift is from Monday to Friday, from 2:30 PM - 11:00 PM
• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 02/09/2023, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 2 -- Hiring Zone: $73,829 - $86,132 -- Broadband Salary Range: $73,829 - $123,046
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Operations Manager, Facilities, Assistant Manager, Equity, Manager, Operations, Management, Finance