Director of Budgeting & Financial Planning

Overview and Responsibilities

ALMOST 8 WEEKS OF PAID TIME OFF ANNUALLY! Plus: sick leave, Wisconsin Retirement System (WRS), tuition reimbursement, health insurance with employer HSA contribution, dental and vision insurance, and more! See benefits summary below.

 

This position allows for a flex remote work capacity whereby time is spent in a remote setting as well as on-campus as needed to meet job responsibilities. Work placement, remote and on-site, is determined based upon the needs of the College and is subject to CVTC remote work policy, employee handbook, and specific department workplace expectations.

 

The Director of Budgeting & Financial Planning is responsible for resource planning, budgeting, and financing and for leading the College’s efforts to develop, refine, and implement analytical models to support the financial decision-making process. This leadership position reports to the Vice President of Finance & Facilities.

 

Responsibilities:

• Financial management:
  • Lead College financial functions in budgeting, financial planning, capital debt issuance, and purchasing in accordance with federal and state laws.
  • Manage, develop, and implement College financial processes and procedures for areas of responsibility.
  • Serve as a Banner (ERP software) Power User for the Finance module.
  • Interact with College staff at all levels to provide guidance on the handling of financial transactions.
  • Prepare and monitor assigned department budgets to comply with the College’s fiscal plan.
  • Support the annual audit functions of the College and Foundation in accordance with applicable laws and regulations including FASB, GASB, and UFFAS financial statements.
  • Facilitate financial reporting as requested by internal or external parties.
• Budget and resource management:
  • Primary responsibility to lead entire College budget (operating, capital, and others) development process from modeling and forecasting to implementation, including leadership and Board approval in partnership with all stakeholders.
  • Develop and analyze short and long-term modeling and forecasting of enrollment patterns and trends, long-term revenue, and expenditure projections and recommend fiscal implications.
  • Monitor actuals vs. projections and provide necessary variance reporting model and communicate the impact to the College’s leadership and budget managers.
  • Perform ongoing comprehensive budget analysis at all levels and recommend and lead the implementation of actions to realign resources based on analysis in collaboration with appropriate stakeholders.
  • Lead regular communication and training campus-wide to develop the College’s budget management strategy and educate budget managers.
  • Work with departmental budget managers to interpret current budget status and emerging issues and needs.
  • Develop three to five-year operational and capital financial plan to assist in longer term planning.
  • Responsible for submission of all budget-related requirements to the Wisconsin Technical College System (WTCS) office.
  • Primary responsibility to prepare and submit the Cost Allocation Reports to the WTCS in July, November, and April.
• Procurement and purchasing:
  • Lead procurement and purchasing functions in the effective use of resources and technology.
  • Develop processes aligned to industry best practices related to solicitations, travel cards, purchase cards, and other procurement and purchasing mechanisms.
  • Support and advocate for the advancement of the WTCS Purchasing Consortium.
• Enterprise business services:
  • Serve as the financial administrative representative to contracted services.
  • Serve as the financial representative to CVTC’s Dental Clinic, Culinary, Cosmetology, and other enterprises including monitoring, reporting, and mentoring to improve business and financial operations.
  • Develop and mentor finance and enterprise personnel in accordance with CVTC staff development model.
• Investment and debt management, monitoring, and reporting:
  • Maintain relationships with bankers, collection agencies, and other financial service vendors.
  • Support treasury management activities of College and Foundation investments.
  • Assist Vice President Finance & Facilities with new debt issuances in accordance with capital budget.
  • Coordinate cash flow budgeting with operational budgeting to ensure adequate cash for operations.
• Participate in relevant professional associations in support of assigned teams’ development.
• Lead with compassion, empathy, and integrity.
• Supervise staff in procurement, purchasing, and other assigned areas.
• Ensure annual performance evaluations of assigned personnel in accordance with CVTC policies and procedures.

 Required Knowledge, Skills and Abilities:

• Must possess management strengths in strategic planning, staff development, financial analysis and forecasting, business model design, contract negotiation, and conflict resolution.
• Exceptional communication, organizational, and interpersonal skills.
• Ability to collaborate with teams across the organization.
• Leadership skills that encourage teamwork and participative decision-making.
• Superior coaching and mentoring abilities.
• Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
• Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
• Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
• Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.
• Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision-making including, but not limited to, Microsoft Office Outlook, Word, and Excel.

Qualifications

• Bachelor’s degree in Accounting, Business or Finance.
• Master’s degree in Accounting, Business or Finance or CPA status preferred.
• Minimum of eight years of experience in a fund budgeting or accounting environment.
• Experience with supervision of accounting, finance, or budget staff.
• Experience identifying, implementing, and optimization of budget and planning software. 
• Experience with diverse cash management activities experience.
• Experience with enterprise (self-supporting) operations in higher education preferred.
• Experience with higher education software such as Ellucian Banner or PeopleSoft preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

Benefits Summary

2022 annual benefits include:

• 4 weeks of paid vacation time
• 10 paid holidays
• Paid winter break - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers)
• 4 paid personal days
• 3 weeks (15 days) paid sick time annually for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse; cumulative to 135 days (1,080 hours)
• Paid bereavement time
• Tuition reimbursement up to $2,500 annually (eligibility requirements apply)
• Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single pan to your HSA
• Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance
• $2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
• Dental insurance for employee, spouse, and dependents
• Vision insurance for employee, spouse, and dependents
• Life and long-term disability insurance premiums paid by CVTC
• Wisconsin Retirement System (WRS), CVTC matches 6.5%, vested at 5 years of credible service
• 403(b) tax deferred annuity program
• 457(b) deferred compensation plan
• Section 125 flexible spending accounts
• Employee Assistance Program (EAP)
• Professional development
• Access to expansive collection of college and public library resources for personal and professional use
• Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, auto collision and refinishing repair, Shear Inspiration Salon and Spa, and 620 West restaurant and culinary pop ups 

Benefits begin on the first date of employment (i.e., there is no waiting period), with the exception of tuition reimbursement.

 

CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Vice President of Talent & Culture, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711