General Summary

The posting will remain open until filled. Priority screening for applications received by June 19, 2023.

Continuing Education is committed to enriching the community through personal and professional lifelong learning opportunities. Continuing Education (CE) offers over 100 non-credit/credit classes each quarter, serves over 2,000 students a year, and is a self-supporting department. Our program areas include Allied Health courses, Personal Enrichment courses and Business, Professional and Career programs. CE provides training and education both on and off campus in order to serve the unique needs of our community.

The Program Specialist 2 plans, organizes, directs and coordinates the day-to-day operations of the Continuing Education program. The position functions as the program representative and resource, and has extensive contact with program participants and outside entities. Responsibilities include independently coordinating classes and resources, serving as primary program liaison and providing consultation to participants, instructors and outside entities, assessing program needs, managing student staff, and applying program procedures and regulations.

This position is a classified full-time position, which is eligible for overtime. Schedule: Mon-Fri 8 a.m. to 6:30 p.m.

Salary Information: The salary range stated above reflects the starting step of Range 42 (Step C) and ending step (Step M) salary for this classified position and includes a 5% King County compensation provision. Based on salary placement of Step C, it will take 5 years to reach Step L on the salary schedule, 11 years to reach step M on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Essential Tasks

Reporting to the Continuing Education Associate Director, this position will:

• Provide program information and technical assistance to program participants, staff and outside entities regarding program content, policies and activities;
• Coordinate project details and represent Highline College at Continuing Education sponsored events, meetings and programs, including off-site location;
• Work with program instructors and representatives of outside organizations in defining and building quarterly schedule; collects syllabus and curriculum material for each course;
• Monitor course enrollment and makes decisions on class cancellations;
• Support program instructors; sends out instructor teaching agreements, communicates regarding schedule or program changes; explores solutions and recommends resolutions to classroom or course related issues or needs;
• Support the recruitment, hiring, coordination of onboarding of staff and instructors;
• Communicate with Program Coordinator to insure all class logistics including; room scheduling, key card access, and instructor packets are prepared in advance for first class;
• Analyze student evaluations and conducts class observations to assess instructional quality, effectiveness and program health;
• Conduct research and analyzes trends to identify program needs and possible areas for growth;
• Strategize with Assistant Director to refine course descriptions and structure to improve marketability;
• Collaborate with other campus departments to identify courses that will appeal to both the credit and non-credit audience;
• Design and coordinates specialized program activities;
• Serve as a team member in developing and implementing new procedures and policies;
• Supervise and direct the work of hourly staff work-study;
• Direct the work and coordinate schedules of program staff;
• Assist students with navigating fund sources/agencies' requirements;
• Analyze and resolve problems critically relating to departmental procedures and services;
• Prepare training and promotional material for the Continuing Education Program;
• Support marketing efforts by creating direct email campaigns, social media and newsletter content to target audiences;
• Assist with the management of content updates and messaging of website and multiple social media platforms;
• Collaborate with a graphic designer and printer to develop and prepare marketing collateral including brochures and flyers;
• Assist in the preparation of contract and grant proposals;
• Project, monitor, maintain, and initiate expenditures and corrective action on department program budgets, including grants and contracts;
• Provide invoicing support for both grants and contracts;
• Monitor program activities in relation to established program goals;
• Determine any variance from program standards based off established program parameters;
• Resolve problems within a delegated area of authority;
• Elevate unusual problems to program managers and provide probable outcomes and solutions;
• As required, approves budget expenditures for program;
• Assists program managers with developing and coordinating statewide programs and activities;
• Participate in department, division, and college activities.

Ability to:

• Develop, implement and evaluate educational programs;
• Analyze and think critically;
• Work independently, with a high degree of accuracy and efficiency;
• Work as a strong team player;
• Work in a multi-cultural environment;
• Communicate effectively (both written and verbal);
• Proficiently use Microsoft Office.

Knowledge of:

• Interpersonal and conflict resolution skills.

Qualifications

MINIMUM QUALIFICATIONS:

• An Associates' degree; AND
• Two years of experience working in a specialty program;

OR

• Equivalent education/experience.

PREFERRED QUALIFICATIONS:

• A Bachelor's Degree;
• Experience working in a small business, community organization, or educational program;

Supplemental Information

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

THE COLLEGEHighline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students –– a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional- Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.MISSION AND VISIONAs an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.APPLICATION PROCEDUREYour online application must include the following to be considered complete:1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for theposition;3. A one-page response to the Supplemental Question.CONDITIONS OF EMPLOYMENT:

National Criminal Background Check may be required;This position is covered under the Washington Public Employees Association (WPEA)bargaining agreement.APPLICATIONS MUST BE FILED ONLINE AT:https://www.governmentjobs.com/careers/highlineNEED APPLICATION HELP?Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524- 5627, Monday - Friday 6:00 AM to 6:00PM Pacific Time.HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYERHighline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.REASONABLE ACCOMMODATIONSThe College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.TITLE IX POLICYHighline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.