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Grants Administrator

Employer
West Virginia School of Osteopathic Medicine
Location
Lewisburg, WV

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Title:

Grants Administrator

Unit/Division:

Admin and External Relations

Scheduled Hours Per Week:

37.5 hours

FLSA Status:

Exempt

Job Description Summary:

The West Virginia School of Osteopathic Medicine (WVSOM) seeks a motivated, qualified individual to serve as the Grants Administrator in the Office of Research and Sponsored Programs (ORSP). This individual manages intramural grants and oversees the pre-award process for extramural grants. Reporting to the Associate Dean of ORSP, the successful candidate will collaborate with the Office of Business Affairs (OBA) Grant Accountant to ensure continuity between the pre- and post-award processes. This position is also responsible for reporting, training, and monitoring compliance related to grant administration (e.g. time and effort). This position supports faculty in proposal submission and re-submission, including working with faculty to check the accuracy of budgets and coordinating with the post-award staff in the OBA.

The Grants Administrator will help to continue and expand WVSOM’s intramural and extramural grants program that facilitates research and ensures compliance with all state, Federal, and local regulations and requirements. The successful candidate will do so with a team oriented, collaborative approach.

This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime; base salary is commensurate with education and experience, plus a full state benefits package.

Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution.  This position is eligible for a telework agreement (hybrid or full-remote).

This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.

Applications will accepted until the position has been filled. Final candidates are subject to employment and credential verification, reference and background checks. All applications are confidential.

West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.

Minimum Education:

Bachelor's

Required Licenses/Certification:

Successful candidate will have a Bachelor’s Degree in Bachelor’s degree in business administration, accounting, finance, auditing, or other related field required; an equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered.

Training will be provided, however a strong understanding of computers is required. Part of the position requires learning some of the unique process that WVSOM has, as well as learning skills related to the position.

Skills Required:

 

  • A broad understanding of any of the following: grants management, contracts, sponsored programs operations, or Uniform Guidance
  • Demonstrated ability to learn new skills
  • Excellent analytical, organizational, reasoning, and problem solving skills
  • Excellent verbal and written skills
  • Ability to pay close attention to detail, meet deadlines, and maintain composure while working under pressure.
  • Ability to establish and maintain excellent cooperative working relationships.
  • Ability to learn, apply, and train a diverse group of stakeholders on policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
  • Demonstrated proficiency with Microsoft Office applications including Word, PowerPoint, and Excel.
  • Ability to work independently and take self-initiative with projects.
  • Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner.
  • Organizational and time management skills required to manage multiple projects, reports, requests, and work load.
  • Ability to work independently and carry out assignments without detailed instructions.

 

Duties and Responsibilities:

 

  • Drafts policy updates regarding grants/sponsored programs (in collaboration with the Grants Financial Officer in OBA)
  • Remain current on changes to Federal, State or local regulation related to sponsored programs or grants
  • Assists with grant proposal budget and development (in collaboration with the Grants Financial Officer in OBA)
  • Manages the internal pre-award approval process, including review of grants for grammar, spelling, cost share/match commitments, and clarity.
  • Manages eRA commons and Grants.gov, as well as other extramural electronic and paper submissions
  • Works with PI to coordinate documents for applications
  • Conducts grant intake, review and close-out meetings with grant accountant
  • Reviews and approves grant updates and reports (in collaboration with the grant accountant in OBA)
  • Maintains database of sponsored program applications and awarded grants
  • Provides faculty development on grants
  • Identifies relevant grants for application, based on faculty keyword input and needs
  • Updates faculty on appropriate grant opportunities
  • Assists PIs with grant management including development of contracts and subawards (in collaboration with the Grants Financial Officer in OBA)
  • Approves time and effort reports
  • Trains employees on the grant time and effort system
  • Tracks intramural awards
  • Maintains NCURA or NGMA membership and attends trainings
  • Maintaining/updating sponsored programs webpages
  • Other related duties as assigned or directed.

 

Type of experience Needed :

Financial management, accounting, or research/grants administration or other related experience

Amount of Experience Needed (Months/Years):

Over 3 years, up to 4 years

Open Until Filled:

Yes

Special Instructions:

WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Tiffany Burns at tburns@osteo.wvsom.edu

Quick Link to Posting:

https://careers.wvsom.edu/postings/3078

Organization

The mission of the West Virginia School of Osteopathic Medicine (WVSOM) is to educate students from diverse backgrounds as lifelong learners in osteopathic medicine and complementary health related programs; to advance scientific knowledge through academic, clinical and basic science research; and to promote patient-centered, evidence based medicine.

WVSOM is dedicated to serve, first and foremost, the state of West Virginia and the special health care needs of its residents, emphasizing primary care in rural areas.

10 REASONS TO CHOOSE WEST VIRGINIA SCHOOL OF OSTEOPATHIC MEDICINE
Because of our outstanding medical education programs. Because of our latest high-tech learning tools. Because WVSOM has a sense of community togetherness and family feeling.

Reason #1: The feel of a small school with a national reputation
Our legacy of excellence has earned WVSOM national recognition for many years as a leader in the nation for family medicine, primary care and rural medicine by the highly regarded U.S. News & World Report. With a passion for providing the best osteopathic medical education, WVSOM fosters the development of caring and compassionate physicians.  WVSOM has also been named by The Chronicle of Higher Education in “Great Colleges to Work For.”

Reason #2: Education is our top priority
At WVSOM, our faculty is dedicated to our principal mission: educating osteopathic students in all areas of medicine. Because we are a free standing program—not part of a larger university—our faculty of nationally and internationally recognized PhDs, DOs and MDs are free to focus on the education of our students. Their passion for teaching and commitment to lifelong learning are the hallmarks of a WVSOM medical education.

Reason #3: Preparing students for primary care and all other specialties
WVSOM is leading the charge to elevate community-based services to a more prominent position in our nation’s health care system. With the firm medical education that we provide, students are well prepared to succeed in any field of medicine they choose to pursue.

Reason #4: Curriculum to maximize learning style
WVSOM presents a 21st century, clinically integrated approach to medical education. In the first two years, students are exposed to a variety of learning modes, including small group case presentations, lectures and laboratory experiences, and interaction with standardized patients and robots. Students learn a variety of clinical skills, and have early clinical encounters with real patients. All of these curricular activities integrate the basic sciences and their application to the patient. During years three and four, through the Statewide Campus System, students spend time in physician offices and hospitals, honing their skills with actual patients.

Reason #5: Our professors
Students at WVSOM have unprecedented access to consult with professors on an individual basis beyond the classroom setting. Open office hours, combined with the fact that most faculty members live in close proximity to campus, ensure that instructors are not just available, but eager to address questions or concerns one-on-one. Teaching is our primary objective, and we understand that learning often happens outside of classroom time.

Reason #6: A holistic approach to healing and emphasis on preventive medicine
The osteopathic philosophy of medicine provides everything students need to become a fully competent, practicing physician with a more holistic approach to the patient. While osteopathic physicians practice traditional medicine and surgery, they also focus on preventive medicine and ways to attain and maintain wellness. An osteopathic medical education provides training in OMM (Osteopathic Manipulative Medicine), a practice where physicians use their hands as another tool to diagnose and treat injury and illness.

Reason #7: Leading edge technology
WVSOM is on the forefront of innovation, providing a cutting-edge medical education. For first and second year students, wireless Internet service envelops the entire campus, ensuring 24/7 access to research sources, classroom materials and a global communications network. Each first year student receives a new, fully programmed laptop computer to utilize during their four years of study. During third and fourth year off-site rotations, students can gain access to testing, grading and evaluation forms, required reading lists and other instructional materials via WVSOM’s secure student portal.

More traditional research needs can be fulfilled in WVSOM’s modern library facility. Consisting of over 33,000 items, the library features current books, literature, scientific journals and access to over 8,000 full-text e-journals. Of special note is the osteopathic history collection and a unique index of over 23,000 osteopathic articles. The library also provides comfortable space for individual and group study with computer workstations, AV study rooms and individual cubicles.

Reason #8: Human patient simulators (robots) put real-life scenarios in students' hands
Students at WVSOM utilize human patient simulators to confront and treat real-world patient situations in a safe, controlled clinical training environment. These full-size, interactive, computerized mannequins can provide real-life simulations of more than 80 medical conditions, allowing for many different kinds of training scenarios.

With their life-like exterior and hi-tech internal components, WVSOM’s  patient simulators provide an incredibly realistic training experience for students.

With the robots, failure does not mean a bad grade; failure means a patient dies. This visceral experience enhances the learning experience and makes a lasting impression.

Reason #9: World-class anatomy lab offers hands-on learning environment
The study of human anatomy is a core component of the nationally recognized osteopathic medical education program at WVSOM. Our advanced anatomy lab features state-of-the-art equipment and ventilation systems, along with a multipurpose anatomy demonstration room to enhance the learning experience. This tactile learning environment offers a level of hands-on exposure to the human anatomy in a sterile and controlled environment that no simulator or model can provide.

Reason #10: Standardized patients training
In the medical field, effectively communicating with the patient is critical to acquiring complete medical histories, performing thorough physical exams and accurately diagnosing and treating the whole patient. In a simulated and controlled environment, actors portray patients with a specific set of medical issues and symptoms. Students must complete a comprehensive physical examination on the patient. This experience provides an invaluable opportunity to practice interview skills and develop a compassionate bedside manner.

Company info
Website
Telephone
8003567836
Location
400 Lee Street North
Lewisburg
WV
24901
US

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