Administrative Associate- Institute for Public Service

Job Details

Administrative Associate II

Municipal Technical Advisory Service (MTAS)

This Administrative Associate position will be in the MTAS codification department.  They will help produce municipal codes, revisions of municipal codes, and updates of these codes for Tennessee cities and towns.  Additionally, this position is responsible for city charter updates for Tennessee municipalities.  They will keep the MTAS codes and charter databases up-to-date as changes are made.  They will work closely with city clerks and recorders, MTAS paralegals, MTAS legal consultants, and MTAS city consultants during these processes.  They will also perform special project work as assigned


Duties and Responsibilities:

The main function of this position will be to assist municipalities with new codes, code revisions, codes updates, and charter production.  This position plans, organizes, and produces individual codes, revisions, updates, and charters.  They work close with both city officials and MTAS consultants during this process.  They decide which ordinances to include and where each one should go in the code.  They will research the published private acts of the Tennessee General Assembly to compile private acts charters for cities with that form of government and revise them annually.  This position will also handle much of the word processing of our Codes process.  They will proofread, organize, and edit the codes and charters that they are handling.  They will also perform special tasks as needed, such as but not limited to, front desk coverage, mailing, etc.

Required Qualifications:

A high school diploma or GED is required


This position requires three (3) years of experience with administrative assistance. 


Codes preparation requires excellent organizational skills and knowledge of grammar, writing ability, proofreading skills, and the ability to multi-task. Independent decision-making ability is necessary. Good customer service skills and the ability to use good judgment is required. Word processing requires knowledge and expertise in the latest version of WordPerfect. Requires excellent organizational skills and attention to detail.


Ability to build relationships, advocate for change, adapt, manage a project, and work in a team environment. 


Knoxville, TN

Applicants are encouraged to review all position requirements prior to applying. Salary is based on a combination of professional experience and qualifications. 

For best consideration, applications should be submitted by December 23, 2022.  Applicants must submit a resume with a minimum of three references. Position is open until filled.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Municipal Tech Adv Service
Schedule: Full-time
Job Posting: Dec 12, 2022, 3:33:30 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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