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Administrative Specialist

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details

Administrative Specialist

Center for Student Engagement

The Center for Student Engagement (CSE) in the Division of Student Life invites applications for the position of Administrative Specialist.

The CSE creates inclusive and innovative opportunities for students to build connections and create community through meaningful involvement, personal development, and co-curricular learning opportunities to enhance their Volunteer experience.

The Position: The Administrative Specialist provides administrative support to the Center for Student Engagement, supporting daily department operations through coordination and administration of activities, including those pertaining to purchasing, travel, reservations, equipment inventory, assisting with budget tracking, and campus event support. The Center for Student Engagement hosts over 100 campus events annually and provides support to over 400 registered student organizations.


    Maintain appointment calendars Prepare and organize meeting filesMake meeting and event preparationsArrange travel and lodging requirements Assist student staff with equipment reservations and front desk operationsAddress questions and concerns from callers and visitorsWork with students and staff to obtain information needed for procurement card processingServe in a liaison capacity to the student organization finance team to assist with budget records management and expenditure trackingProvide support for committeesPrepare correspondence, reports, and other university documentsCompose and/or edit written correspondence and digital presentations Supports daily department operations through coordination and administration of activities including those pertaining to the development of internal policies and proceduresAssist with program set up, clean up, and programs operations; such as event check-in, line management, and safetyMaintain records on event attendance and programs details for external reporting Provide support for the Student Organization Travel Fund allocation committee
The University and Region: UTK is the state’s flagship, land-grant university. We are a Research 1 university, housing 11 colleges and 900+ programs of study. With an enrollment of 30,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.

What We Require

Education: High School Diploma or GED 

Experience: Two (2) years administrative support experience

Knowledge, Skills, and Abilities:

    Organization, listening, and communication skillsAbility to prioritize and execute tasksCustomer service skillsAbility to manage details within an office settingKnowledge of FERPA compliance and policiesAbility to adhere to confidentiality of records and informationTechnology and software management skills (i.e. Microsoft Excel, PowerPoint, SharePoint, IRIS, etc.)
What We Prefer:

Education: Associate's Degree 


    Two (2) years administrative support experience in a higher education settingExperience in crisis managementExperience as an executive assistant
Salary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package. This is an non-exempt, 12-month, full-time, non-tenure track staff position.

Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, transcript, and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Questions regarding the search may be directed to the search committee chair.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Spsf Center For Student Engagement
Schedule: Full-time
Job Posting: Jan 26, 2023, 10:33:42 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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