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University Program Associate-Journey

East Carolina University
Greenville, NC

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Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title:

University Program Associate-Journey

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Health Sciences

Classification Title:

10300 University Program Assoc

Competency Level:

2 - Journey

Working Title:

Program Assistant

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$31,200 - $49,082

Anticipated Hiring Range:

$38,000 - $42,000

Salary Grade Equivalency:


Work Schedule:


Work Hours:


Position Location (City):


Job Category:

Staff - Office/Clerical

Organizational Unit Overview:

Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University (ECU). The mission of Eastern AHEC, in accordance with the Statewide AHEC Program, is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. Our Vision is that every North Carolinian is healthy and supported by an appropriate and well-trained health workforce that reflects the communities it services. AHEC programs and services are targeted toward:· Increasing the supply of healthcare providers in North Carolina· Increasing the representation of minorities and disadvantaged populations in all health disciplines· Improving the distribution and retention of health care providers, with a special emphasis on primary care and prevention· Enhancing the quality of care and improving health care outcomes· Addressing the health needs of underserved communities and populations.Eastern AHEC functions in close collaboration with East Carolina University, and with the other college and university programs in Nursing, Allied Health, Public Health, Medicine, Behavioral Health and Pharmacy. Eastern AHEC, with offices in Greenville and Elizabeth City, serves 23 counties in the eastern part of the state and is one of nine AHEC centers located in North Carolina. Governance is by a Board of Directors with representation from ECU, regional health care institutions, the community at large, and the community college system.The administrative structure of Eastern AHEC consists of an Executive Director and a Chief Administrative Officer. In addition to the administrative leaders, Eastern AHEC has Directors for the following departments: Continuing Medical, Dental, and Pharmacy Education, Educational Support Services, Elizabeth City Office, Fiscal Services, Information & Technology Services, Library Services, Mental Health Education, Nursing and Allied Health Education, Pharmacy Education, Practice Support Center, Public Health & Student Services, Regional Lactation / WIC.

Job Duties :

The purpose of the position is to function as a Program Assistant for Continuing Education (CE) events. This position is directed by the Director for Nursing, Allied & Public Health Education who is responsible for supervision of this position. In addition, administrative program support may be provided to two Assistant Directors in the department. Duties include assisting in the planning, development and implementation of conferences, workshops, and symposia throughout the region as well as locally. Primary duties include responsibility for the organization, planning, implementation, tracking and monitoring of multiple program management activities, including conference arrangements, faculty travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines. The position also provides support for the oversight of Eastern AHEC Nursing, Allied & Public Health regional and statewide responsibilities. Position should function with minimal supervision and required to consult with the director as appropriate for clarification or additional information. Must be able to make independent decisions as outlined by the director regarding program and faculty cancelations along with the implementing the notification process for each cancelation. This position is also responsible for setting up and attending various planning meetings.In addition, this position will serve as a resource Program Assistant (PA) responsible for communication of information to eight Program Assistants. Seeks input from the PAs and represents them in group discussions. Serves as a resource to other PA for troubleshooting, planning and task performance.Excellent customer service skills are required. Time management skills, problem-solving skills, organizational skills and the ability to work in a self-directed and independent manner are essential. Proficiency in word-processing and database computer applications required (Microsoft Office, including Word, PowerPoint, and Excel). Excellent oral and written communication skills are necessary for frequent contact with all health care professionals.

Minimum Education/Experience:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation:


Preferred Experience, Skills, Training/Education:

Experience in a medical or education setting.

Working Knowledge of the current health care environment.

Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Access, Outlook and internet applications.

Excellent recording keeping skills. Must be able to create and maintain multiple databases.

Must be able to work independently, prioritize multiple duties to meet specific deadlines and work with minimal supervision

Excellent interpersonal skills as well as excellent written and verbal communication skills

Flexible work schedule may be required, and in-state travel may be required on a limited basis to meet programming needs.

Valid NC Drivers License

License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow.

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.

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