Project Administrator

Date Posted: 12/05/2022
Req ID: 24296
Faculty/Division: Capital Projects
Department: Prop Mgmt Design&Constr-09
Campus: St. George (Downtown Toronto)
Position Number: 00037627

Description:

About us:

University Planning, Design and Construction provides the University with support through two key services : Campus & Facilities Planning and Project Management, Design and Engineering and Project Development.The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects.

Your opportunity:

The Project Management department is responsible for construction and renovations on all three campus and for other University-owned properties in the City of Toronto, York Region and Haliburton County. The Project Administrator is required to facilitate the timely flow and accurate processing of documentation related to construction projects including certificates of payments, invoices, purchase orders, and hold back releases. The Project Administrator is also responsible for preparing letters of award, contracts using templatesand providing assistance when required with furniture installations and other deliveries. Travel to other buildings on St. George campus when necessary.

Your responsibilities will include:

• Preparing contracts using templates
• Verifying the accuracy of invoices
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Processing invoices
• Preparing purchase orders
• Acting as the first point of contact for vendor enquiries
• Identifying non-compliance cases and escalating for review
• Maintaining filing system

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years related experience
• Experience working in SAP or other comparable financial software systems.
• Experience managing a high volume of documents
• Experience working with contracts, agreements or terms and conditions.
• Experience balancing competing deadlines and changing priorities
• Advanced skill in the use of MS Word templates, Office 365 products and Adobe Acrobat.

Assets (Nonessential):

• Knowledge of institutional/commercial construction phases, documents and terminology.
• Experience working in SAP
• Experience with Accounts Payable preferred
• Experience in a Construction environment preferred

To be successful in this role you will be:

• Communicator
• Diligent
• Meticulous
• Multi-tasker
• Organized
• Proactive
• Responsible

Closing Date: 01/08/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $56,514 with an annual step progression to a maximum of $72,271. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Lucy Katehos

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Project Manager, Accounts Payable, Engineer, Equity, SAP, Technology, Finance, Engineering