Project Manager, Fellowships

Date Posted: 12/06/2022
Req ID: 28851
Faculty/Division: Temerty Faculty of Medicine
Department: Postgraduate Medical Education
Campus: St. George (Downtown Toronto)
Position Number: 00053495

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.

As the Project Manager, Fellowships, you will play an instrumental role in leading the planning, implementation and execution of complex projects related to our domestic and international Fellowships programs. You will liaise with and engage senior leaders and important stakeholders to support strategic decisions around time-sensitive registration, curriculum and accreditation processes. Your strong project management and analytical skills will help to push forward improvements for Fellowship activities and inform management decision making. You will also be a first point of contact for fellows, responding to variety of issues and sensitive matters, and will be responsible for referring to appropriate resources, as necessary.

Your responsibilities will include:

• Developing overall project design, charter, scope, resources, and schedule for projects that improve our fellowship programs
• Planning and implementing project phases, including developing and maintaining project quality control standards and building strategic relationships with stakeholders
• Conducting detailed analysis to inform management decision making
• Coordinating accreditation and/or program audit processes together with gathering materials for accreditation review and preparing and distributing accreditation/academic audit information
• Cultivating ongoing relationships with accreditation bodies and agencies
• Analyzing data and identifying data discrepancies, to take necessary actions to correct errors
• Leading the development and making recommendations for guidelines, procedures, and best practices for thefellowship program
• Resolving minor complaints within the scope of the role and referring larger issues when appropriate; Handling complex and/or sensitive information

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum six (6) years of progressively responsible administrative experience in a university, medical school, teaching hospital or comparable environment, specifically in the planning, implementation, and execution of projects.
• Proficiency with developing project resources, such as charter, scope, schedules, etc.
• Demonstrated experience developing and maintaining project quality control standards
• Experience with analyzing data and discrepancies, including identifying performance trends
• Demonstrated experience as a first point of contact for learners and/or customers responding to increasingly complex issues and referring where applicable.
• Ability to think strategically and analytically to push forward projects.
• Strong written and verbal communication skills; Strong interpersonal skills and experience in building relationships with stakeholders, including accreditation bodies
• Excellent organizational, analytical, and critical thinking skills
• Strong attention to detail and manage competing priorities, within a complex environment
• Strong problem-solving skills to address potential issues and roadblocks in a timely manner
• Strong adherence to confidentiality and an understanding of handing sensitive information with tact and diplomacy
• Proficiency with MS Office, data management, and project management tools

Assets (Nonessential):

• Experience with fellowship programs and accreditation processes

To be successful in this role you will be:

• Accountable
• Communicator
• Motivated self-learner
• Organized
• Problem solver
• Team player

Closing Date: 01/03/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 15 -- $86,011 with an annual step progression to a maximum of $109,993. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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