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GRADUATE PROGRAM COORDINATOR, POLITICAL SCIENCE DEPT.

Employer
Duke University
Location
Political Science
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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Program Administration

Serve as the main liaison between the Political Science graduate program and the Duke Graduate School in providing regular reports on recruiting, admissions, financial aid, student work, academic affairs, etc. and integrating new Grad School policies into the program

Maintain and develop partnerships with collaborating academic departments at Duke through regular meetings and communication; includes but not limited to Economics, Statistics, Sociology, Psychology the Nicholas School of the Environment, the Sanford School of Public Policy, and the Duke Global Health Institute

Update and maintain program information and materials including the website, student handbook, Sakai program site, student placement records, etc.

Assist Undergraduate Coordinator with the department graduation ceremony

Plan additional social events and workshops throughout the academic year to support the graduate program and department

Recruiting and Admissions

Plan and coordinate admissions process that includes the collation, review and assessment of 400+ applications

Collaborate with admissions staff at the Duke Graduate School to communicate with applicants regarding application requirements, deadlines and missing materials

Monitor and respond to web, email, and phone inquiries from prospective students

Coordinate prospective student visits

Develop and coordinate recruitment strategies for pre and post admission

Plan and coordinate the annual Prospectives Weekend for prospective graduate students

Develop appealing promotional materials and navigable website content catering to prospective students

Maintain admissions and enrollment statistics

Coordinate admissions with departments that we share joint programs with

Facilitate review process for student requests to transfer to the graduate program from other departments at Duke

Financial Services and Budget Management

Manage $1 Million+ PhD awards budget, $250K operational budget and all other graduate related department funding sources

Provide biannual student funding forecasts and reports to the Director of Graduate Studies and the Duke Graduate School

Undertake Payroll coordination for all graduate students, research assistants, and teaching assistants

Seek out assistantships and other external funding opportunities to ensure all PhD students receive the required annual stipend

Coordinate student's application for Graduate Research Fellowships, and other extramural funding awards

Monitor student bursar accounts through DukeHub to ensure correct payment of tuition, funding, and fees

Communicate financial aid packages to current and incoming students

Department’s payroll representative to ensure student stipends are paid correctly

Coordinate the application process that provides program support for conference travel and small research related expenses

Process all graduate students’ travel and non-travel reimbursements

Student Services

Advise students about program requirements, courses, department and university policies, advise graduate students, and monitor their progress through the program

Oversee and plan a two week orientation in the fall for incoming students

Oversee and advise students registered with the Student Disabilities Access Office

Develop resources and services for students on the job market

Serve as a primary point of contact for student concerns and refer them to services within the department, the graduate school, or wherever appropriate in the university

Assist students in obtaining Research and Teaching Assistantships, and in applying for scholarships and fellowships

Coordinate with other university departments on planning and executing, graduation for joint program graduate students

Track student progress and maintain student records

Solicit student feedback through formal and informal program assessments

Perform other related duties incidental to the work described herein

The above statements describe the general nature and level of work to be performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Departmental PreferencesFluent usage of Office products: Word, Excel, Power point, Access

Knowledge of University procedures for accounting and payroll

Ability to undertake web editing

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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