Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Organize and manage a wide variety of museum special events and outside rental events at the Nasher Museum of Art at Duke University.
This is a dynamic, customer service-based full-time position that offers the opportunity to work at a contemporary art museum with an international reputation for exciting exhibitions and programs that attract diverse audiences. The primary responsibility of the Special Events Coordinator is to perform excellent customer service and ensure a superior visitor experience for all. The position reports to the Manager of Special Events, who in turn reports to the Director of Education and Public Programs. The Special Events Coordinator manages and implements special event programs for the entire museum. The position coordinates and oversees receptions for exhibition openings, lecture series, artist talks, film series, gallery performances and other events that are open to the public. This position creates detailed event plans for all events including, but not limited to, local and national board meetings, director’s previews, artist and lenders dinners, alumni receptions and annual benefit gala. The Special Events Coordinator distributes event plans each week to staff.
The Special Events Coordinator manages museum rental sales and operations including correspondence with client and vendor. The position liaises with Security, Visitor Services and other programming staff. The position manages pricing and billing and coordinates staffing for on-site support. The position maintains a cooperative partnership between the museum and the Nasher Museum Café.
The Special Events Coordinator takes part in monthly programming meetings to help develop programming initiatives to drive member engagement, museum attendance and café revenues. The position tracks expenses and revenues to meet annual budget targets.
Key responsibilities include:
- Supervise part-time student workers.
- Work with museum staff to develop special programs
- Design event décor and choose entertainment for certain events, after consulting with programming team.
- Handle rental contracts
- Collaborate with Part-Time Special Events Coordinator in maintaining master calendar for all special events, rentals and university classes held in the museum auditorium and classrooms.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
This position requires some night and weekend hours.
Must be able to stand for long periods of time
Must be able to lift and/or move at least 25 pounds
Work requires three years of experience in special events, sales and promotions, or a related field.
Position requires a professional with direct experience, discretion, social and communication skills, strategic thinking and polish.
The Nasher Museum of Art at Duke University promotes engagement with the visual arts for the Duke and Durham communities. The museum is dedicated to presenting innovative and accessible collections, exhibitions, publications and programs that stimulate intellectual discourse, enrich individual lives and generate new knowledge. Drawing on the resources of a leading research university, the museum serves as a laboratory for interdisciplinary approaches.
Equal Opportunity Employer:
Duke University and The Nasher Museum of Art prohibit discrimination and harassment, and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex, age, or genetic information.
All applicants should apply to the Duke HR website.
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.