Skip to main content

This job has expired

Accountant

Employer
West Virginia School of Osteopathic Medicine
Location
Lewisburg, WV

View more

Job Details

Job Category:

Non-Classified

Position Title:

Accountant

Unit/Division:

Finance and Facilities

Scheduled Hours Per Week:

37.5 hours

FLSA Status:

Exempt

Job Description Summary:

The Accountant is responsible for performing accounting functions, such as inputting, examining, analyzing, reconciling, and interpreting accounting records and financial information in order to prepare fiscal reports or statements for MSOPTI, Alumni Association, and Southeastern AHEC using QuickBooks and Sage accounting software along with providing administrative support to the Vice President for Finance and Facilities. The Accountant is also involved in the overall management of the campus-based student loan accounts with WVSOM, serves as a backup for the cashiering function, audits accounts payable, and assists with budgeting for the institution. This position maintains compliance with WVSOM, State, and Federal policies and guidelines, including but not limited to GASB and FASB. The Accountant reports to the Director of Finance.

This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime. Minimum base salary is $35,568. This position has been designated as Essential. This means when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.

Minimum Education:

Bachelor's

Required Licenses/Certification:

Successful candidate will have an earned Bachelor’s Degree in Finance, Accounting, or related field, though a combination of Education and Experience may be considered.
Administrative Support/Office Management; Two years
Computer Software Experience, including MS Office Suite and databases; Over two years up to three years
Related Accounting and Finance Experience; Over two years up to three years.

Skills Required:

A combination of recent and relevant education and experience may also be considered for this position.

  • Demonstrated knowledge of Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) guidelines as well as Generally Accepted Accounting Principles and theories.
  • Demonstrated knowledge of automated double entry accounting systems and ability to provide information for analytical use.
  • Demonstrated ability to use Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook as well as Sage and/or QuickBooks.
  • Analytical ability to understand, interpret, and apply WVSOM affiliate organizations, State, and Federal policies, procedures, and guidelines.
  • Ability to quickly learn Sage, QuickBooks, and WVSOM Accounting system and understand the modules integration.
  • Ability to analyze, draw logical conclusions, organize information, perform financial calculations, and prepare financial reports.
  • Demonstrated ability to work independently, professionally, and maintain confidentiality of highly sensitive information:
  • Demonstrated knowledge of fund accounting.
  • Demonstrated ability to coordinate and prioritize many different tasks, set deadlines, and complete tasks in a timely manner.
  • Ability to review and understand the federal and state guidelines for the campus-based loan programs and other federal loans as all financial aid is disbursed through the office and all campus-based student loan receivables are handled by this position.
  • Ability to communicate with tact and diplomacy to internal and external customers/contacts, utilizing excellent verbal and written skills in a professional and positive manner.
  • Attention to detail and accuracy.

Duties and Responsibilities:

  • Bookkeeping of Affiliate Organizations
    • Manage the accounting systems and budgets, including cash receipts, payables, purchase orders, invoicing, receivables, manage/reconcile bank accounts, produce financial reports as directed, and assist in the annual financial audit and budget development processes for WVSOM affiliate organizations.
    • Develop and maintain complex, computerized financial spreadsheets, databases, and recordkeeping for various fund sources by utilizing QuickBooks and Sage software and MS Office.
    • Research discrepancies and initiates corrections within the accounting systems using established procedures.
    • Ensure all financial transactions are recorded and fiscal reports are produced in compliance with WVSOM, State, and Federal policies and procedures, including but not limited to FASB and GASB guidelines.
    • Ensure financial transactions and reports are in compliance with grant agreements and contractual service agreements.
    • Maintain balances, reconcile, and develop financial reports for grants within affiliate organizations.
    • Coordinate and assist CPA firms in annual audit, and preparation of audited financials.
    • Provide financial reports using current and historical data for use in establishing fiscal year budgets.
    • Offer advice and recommendations for budget funding.
    • Maintain accounting software specification and account setup.
    • Prepare deposits for MSOPTI, SEAHEC, & Alumni Association.
    • Create and/or maintain procedure manual.
    • Schedule financial reviews for MSOPTI & SEAHEC.
    • Attend board meetings as necessary and/or report at board meetings as requested.
    • Produce 1099 forms for all affiliated organizations.
    • Prepare and file WV CHR-1 for Alumni Association.
    • Create and enter year-end entries in preparation for CPA audit and create new accounting year.
    • Prepare and present financials at the MSOPTI/AHEC Financial Review prior to the quarterly MSOPTI Governing Board Meeting.

  • Accounts Payable
    • Use WVOasis to audit Accounts Payable transactions, such as travel reimbursements and invoices, for accuracy, contractual compliance (if applicable), and proper documentation before sending them to the State Auditor’s office to be paid.

  • Administrative
    • Handle the Vice President’s requisitions.
    • Gather and sort the mail for the office.
    • Assist with the coordination of events, meetings, and conference for the department.
    • Coordinate the completion of WVBRIM annual questionnaires.
    • Be point of contact for Statewide Campus’ VA rotation insurance.
    • Review security logs for incidents in preparation of the annual Clery Report.
    • Conduct special studies and investigations by researching and preparing reports for the Vice President.
    • Assist with the Vice President’s appointment schedule.
    • Reconcile PCARD transactions for Food Service Operations and produce monthly reports for the Director of Food and Beverage.

  • Loan Servicing
    • Maintain all student loan accounts with WVSOM through the loan servicer Educational Computer Systems, Inc. (ECSI).
    • Communicate with students in order to answer questions regarding information on their West Virginia Medical Education Loans, Primary Care Loans, RHI Rural Physician Service Loans, and Perkins Loans. Assist and guide students regarding which loans can receive loan forgiveness, forbearances and deferments. Process the loan forgiveness, deferment and forbearance paperwork and maintain their information within ECSI.
    • Communicate with ECSI regularly regarding student accounts or any problems that may arise.
    • Generate master promissory notes through ECSI for students receiving campus-based loans for completion prior to disbursement.
    • Generate exit interviews through ECSI for students receiving campus-based loans for completion prior to graduation.
    • Process and submit Loan Verification Certificates (LVC) for students requesting loan consolidations and maintain accurate records of these verifications.
    • Maintain accurate filing and documentation on student loan files, including records for all students who are in repayment of their student loans and maintaining archive files for students who have repaid their student loans, as well as files for accounts in bankruptcy and collections.
    • Process refunds for credit balances, suspense payments, paid-in-full letters for loan borrowers in conjunction with ECSI.
    • Process Perkins Loan assignments to the federal government after due diligence has been met for loan borrowers who have outstanding balances on their account.
    • Maintain a low default rate for campus-based loans and communicate with loan borrowers who are in default with their student loans.
    • Prepare a monthly reconciliation on the money that ECSI deposits into the State Clearing Account.
    • Report to ECSI information regarding loans advanced to each student after each registration period.
    • Reconcile total Perkins, West Virginia Medical Education, and Primary Care Loans awarded for each graduating class.
    • Complete any consumer dispute paperwork regarding disputes on student loan accounts that have negative credit reports.
    • Update contracts with ECSI and collection agencies during the renewal period.

  • Backup Cashiering
    • Process interest allocation information from the Higher Education Policy Commission (HEPC) on interest earned on accounts each month
    • Compute collected consumer sales tax information and prepare sales tax coupon to remit needed consumer sales tax to the State Tax Department.
    • Serve as backup to the cashier/bursar. Assists cashier daily in balancing the cash drawer and verifying the amount of money collected as well as collect money and prepare receipts in the absence of the cashier. Also assists with the invoicing of outside agencies as needed.
      • Process daily deposit information for entry into Banner and WVOASIS. This includes deposits from the WVSOM O’Cafe and the WVSOM Bookstore.
      • Prepare and enter revenue transfers/charge backs as needed from previously entered deposits.
      • Assist during student registration period by entering financial aid rosters into Banner to post proper payments to student accounts. Also assist in disbursing and distributing all financial aid to students and aids in answering student questions regarding registration and financial aid disbursements.
      • Submit needed financial information for internal and external audits each year.
    • Attend needed developmental trainings when they are offered.

  • Budgeting Assistant
    • Assist with budget adjustments in Banner, WVSOM’s ERP system.
    • Assist with the budget compilation and data entry in Banner and WVOasis.

  • Perform related duties as assigned or directed.

Open Until Filled:

Yes

Special Instructions:

WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Tiffany Burns at tburns@osteo.wvsom.edu

Quick Link to Posting:

https://careers.wvsom.edu/postings/3068

Organization

The mission of the West Virginia School of Osteopathic Medicine (WVSOM) is to educate students from diverse backgrounds as lifelong learners in osteopathic medicine and complementary health related programs; to advance scientific knowledge through academic, clinical and basic science research; and to promote patient-centered, evidence based medicine.

WVSOM is dedicated to serve, first and foremost, the state of West Virginia and the special health care needs of its residents, emphasizing primary care in rural areas.

10 REASONS TO CHOOSE WEST VIRGINIA SCHOOL OF OSTEOPATHIC MEDICINE
Because of our outstanding medical education programs. Because of our latest high-tech learning tools. Because WVSOM has a sense of community togetherness and family feeling.

Reason #1: The feel of a small school with a national reputation
Our legacy of excellence has earned WVSOM national recognition for many years as a leader in the nation for family medicine, primary care and rural medicine by the highly regarded U.S. News & World Report. With a passion for providing the best osteopathic medical education, WVSOM fosters the development of caring and compassionate physicians.  WVSOM has also been named by The Chronicle of Higher Education in “Great Colleges to Work For.”

Reason #2: Education is our top priority
At WVSOM, our faculty is dedicated to our principal mission: educating osteopathic students in all areas of medicine. Because we are a free standing program—not part of a larger university—our faculty of nationally and internationally recognized PhDs, DOs and MDs are free to focus on the education of our students. Their passion for teaching and commitment to lifelong learning are the hallmarks of a WVSOM medical education.

Reason #3: Preparing students for primary care and all other specialties
WVSOM is leading the charge to elevate community-based services to a more prominent position in our nation’s health care system. With the firm medical education that we provide, students are well prepared to succeed in any field of medicine they choose to pursue.

Reason #4: Curriculum to maximize learning style
WVSOM presents a 21st century, clinically integrated approach to medical education. In the first two years, students are exposed to a variety of learning modes, including small group case presentations, lectures and laboratory experiences, and interaction with standardized patients and robots. Students learn a variety of clinical skills, and have early clinical encounters with real patients. All of these curricular activities integrate the basic sciences and their application to the patient. During years three and four, through the Statewide Campus System, students spend time in physician offices and hospitals, honing their skills with actual patients.

Reason #5: Our professors
Students at WVSOM have unprecedented access to consult with professors on an individual basis beyond the classroom setting. Open office hours, combined with the fact that most faculty members live in close proximity to campus, ensure that instructors are not just available, but eager to address questions or concerns one-on-one. Teaching is our primary objective, and we understand that learning often happens outside of classroom time.

Reason #6: A holistic approach to healing and emphasis on preventive medicine
The osteopathic philosophy of medicine provides everything students need to become a fully competent, practicing physician with a more holistic approach to the patient. While osteopathic physicians practice traditional medicine and surgery, they also focus on preventive medicine and ways to attain and maintain wellness. An osteopathic medical education provides training in OMM (Osteopathic Manipulative Medicine), a practice where physicians use their hands as another tool to diagnose and treat injury and illness.

Reason #7: Leading edge technology
WVSOM is on the forefront of innovation, providing a cutting-edge medical education. For first and second year students, wireless Internet service envelops the entire campus, ensuring 24/7 access to research sources, classroom materials and a global communications network. Each first year student receives a new, fully programmed laptop computer to utilize during their four years of study. During third and fourth year off-site rotations, students can gain access to testing, grading and evaluation forms, required reading lists and other instructional materials via WVSOM’s secure student portal.

More traditional research needs can be fulfilled in WVSOM’s modern library facility. Consisting of over 33,000 items, the library features current books, literature, scientific journals and access to over 8,000 full-text e-journals. Of special note is the osteopathic history collection and a unique index of over 23,000 osteopathic articles. The library also provides comfortable space for individual and group study with computer workstations, AV study rooms and individual cubicles.

Reason #8: Human patient simulators (robots) put real-life scenarios in students' hands
Students at WVSOM utilize human patient simulators to confront and treat real-world patient situations in a safe, controlled clinical training environment. These full-size, interactive, computerized mannequins can provide real-life simulations of more than 80 medical conditions, allowing for many different kinds of training scenarios.

With their life-like exterior and hi-tech internal components, WVSOM’s  patient simulators provide an incredibly realistic training experience for students.

With the robots, failure does not mean a bad grade; failure means a patient dies. This visceral experience enhances the learning experience and makes a lasting impression.

Reason #9: World-class anatomy lab offers hands-on learning environment
The study of human anatomy is a core component of the nationally recognized osteopathic medical education program at WVSOM. Our advanced anatomy lab features state-of-the-art equipment and ventilation systems, along with a multipurpose anatomy demonstration room to enhance the learning experience. This tactile learning environment offers a level of hands-on exposure to the human anatomy in a sterile and controlled environment that no simulator or model can provide.

Reason #10: Standardized patients training
In the medical field, effectively communicating with the patient is critical to acquiring complete medical histories, performing thorough physical exams and accurately diagnosing and treating the whole patient. In a simulated and controlled environment, actors portray patients with a specific set of medical issues and symptoms. Students must complete a comprehensive physical examination on the patient. This experience provides an invaluable opportunity to practice interview skills and develop a compassionate bedside manner.

Company info
Website
Telephone
8003567836
Location
400 Lee Street North
Lewisburg
WV
24901
US

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert