S09556P

Program Operations Coordinator

PSO-Fanning Inst Ldership Devl

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Monday-Friday, 8 a.m. to 5 p.m. with some nights and weekends

Commensurate with Experience

12/02/2022

Yes

02/01/2023

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Business Operations Professional

Exempt

1.00

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This incumbent provides program coordination for the Institute’s leadership programs in Georgia and beyond. The primary responsibilities are: 1.) Coordinating and organizing leadership programming and 2.) Supervising students assigned to designated leadership programs. This position involves a high degree of independence with limited supervision. Incumbent reports directly to the Assistant Director of Internal Operations.

• Experience in project management/coordination.
• Verbal and written communication skills (business grammar, spelling, punctuation, proofing and editing).
• In-depth analytical and organizational skills.
• Basic and problem-solving math.
• Office practices and procedures.
• Access, Publisher, Excel, Word, layout and design experience.
• Knowledge of UGA financial policies and procedures.
• Working knowledge of QuickBooks and UGA financial systems.
• Supervisory experience.
• Financial management experience.

• Lift up to 20 pounds.
• Sit for long periods of time.

No

Yes

No

No

No

Yes

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

• Independently coordinate assigned leadership programs, simultaneously ensuring that all deliverable expectations are met.
• Manage each program’s full spectrum of functions including:
  • Negotiation and contracting of vendor contracts for securing of training locations, lodging, food, transportation, participant supplies and activities, ongoing interaction with client on all logistical arrangements;
  • Access database entry;
  • Collect, assess and provide evaluation feedback to the client;
  • Serve as point of contact for communications with local program chairs;
  • Work directly with the client to finalize contracts;
  • Develop, monitor and balance budgets for 40-50 programs per fiscal year.

50

• Coordinate Institute events such as conferences, lectures, programs, meetings, and workshops.
• Attend and provide appropriate support for planning and other program-related meetings.
• Compile and update event timelines.
• Compile participant recruitment plans and draft materials.
• Publicize/market events to target markets/groups/geographic areas.
• Work with facilities for meeting, banquet, and hotel space; select meals, breaks, request appropriate room set-ups, and audio-visual equipment based on group/instructor needs.
• Prepare participant notebooks.
• Serve as liaison with lead faculty, guest instructors, and campus facility contact.
• Handle event management, on- or off-site, as needed.
• Coordinate necessary displays of Institute.

30

• Works directly with the client and lead faculty member to write and finalize contracts.
• Develops, monitors, and balances budgets for 40-50 programs per fiscal year.

15

• Supervise graduate and undergraduate students assigned as designated.

5

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Sayge Medlin

sayge.medlin@fanning.uga.edu