Assistant Vice President of Capital Projects Smith College

Smith College
Smith College

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

If you have any questions about the position or our application process, reach out to us at

Facilities ManagementJob Description

Job Summary

Responsible for leading and managing the project planning, design, and construction needs of an extraordinary College community, the Assistant Vice President of Capital Projects directs capital improvement, which includes new building construction, facility and grounds renovations, and implementing space planning recommendations. The role mentors and manages an experienced and committed project team and effectively communicates with internal and external customers to complete project assignments. The position develops and manages the capital construction and project management budgets and prepares project financial reports.

Essential Functions

Project Management Administration:

  • Directs and manages a multi-disciplinary team in the development of plans, goals, objectives, timelines, policies, and procedures for completion of projects.

  • Plans and design renovation and construction projects, develops initial project scope and budget. Determines timelines for various phases of the project, reviews plans and specifications, makes recommendations for improving engineering details and construction feasibility.

  • Reviews construction progress with project managers, modifies schedule or plan as required, and provides guidance as needed.

  • Provides project cost estimates and coordinates value engineering exercises with supported customers to maintain program, time frame, and budget.

  • Works collaboratively with other groups in the Facilities team, such as Capital Planning, Sustainability, and Operations and Maintenance, balancing design, budget, and schedule considerations to ensure capital projects continue to support the campus’s aesthetic features and enhance its sustainability and result in new facilities spaces that are highly maintainable.

  • Develops and implements communication strategies to promote broad awareness of construction projects; limits and / or mitigates impact to Smith communities.

  • Directs advertisement, bid and contract preparation, and assists in the selection of architects, engineers, consultants, and other project design professionals.

  • Directs and coordinates the work of architects, consultants, engineers, and contractors, ensuring that all work conforms to plans, specifications, and contracts.

  • Acts as the college’s representative and coordinates project activities with government regulatory boards or agencies; coordinates intra and inter departmental matters, necessary to expedite the projects; facilitates and troubleshoots problems associated with design, implementation, and completion of projects.

  • Responsible for the negotiation / administration of contracts with members of the design team, contractors, and consultants on projects.

  • Supervises construction schedule with campus departments and notifies stakeholders of any interruptions of services during the construction process.

  • Prepares required reports and maintains appropriate filing system. Performs related duties as assigned.

  • Promotes a culture of innovation for project delivery methods, approaches to contracts, and advances in technology that support design, construction, and sustainability.

Budget & Financial Management:

  • Prepares, maintains, reviews, and oversees detailed budgets for all costs on projects, to insure the consideration of all related expenses and completion of work within approved financial limits.

  • Approves and processes contractors’ requests for periodic payments for labor and materials.

  • Responsible for developing and training project managers in the operation of project management systems and financial reporting.

  • Oversees cost estimating and coordinates value engineering exercises with supported customers.

Supervisory / Leadership:

  • Supervises, schedules, assigns, and reviews project manager work. Coordinates selection of project staff; evaluates performance and provides ongoing feedback to staff regarding performance.

  • Liaises with counterparts at other educational institutions, businesses, government, and the community to promote collaboration and information exchange regarding design and construction best practices.

  • Collaborates with senior academic and administrative leadership to support Smith’s mission and cultivates and sustains cooperative working relationships with local, county, and state agencies.


Minimum Qualifications:

  • Bachelor’s degree in a relevant field, preferably architecture, civil engineering, or construction engineering and management; plus seven to ten years of progressively responsible experience in construction and project management; and supervision responsibilities.

  • Must have experience and working knowledge of all federal, state, and local building and construction code requirements.


  • Strong computer skills; excellent interpersonal skills.

  • Ability to work independently as a self-starter and effectively manage multiple priorities in a busy office environment.

  • Must demonstrate integrity and sound judgment, leadership, and communication skills.

  • Skilled in communicating construction information to a diverse set of constituencies in a collegial environment.

  • Executive presence and ability to present to senior institutional leadership is required.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

January 23, 2023

Compensation Grade:

Grade E

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.


Working at Smith College 

Founded in 1871, Smith College is the nation's largest liberal arts college for women. The reputation of the College as one of the finest in the country holds strong because of the dedicated work of our staff, faculty, and administration. We are a diverse group bringing to our community different talents, perspectives, and experiences. Our strength arises from this diversity and is sustained by a community value of providing an outstanding educational environment for our nearly 2,700 students. Smith College is located in Northampton, a lively town of 30,000 in the Connecticut River valley of western Massachusetts.

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