The Department of Campus Safety is committed to providing the highest quality of safety and security services in a respectful, professional, and consistent manner. The Department is also committed to maintaining a work environment that encourages knowledge of respect for and the development of skills to effectively engage with diverse individuals and communities. Applicants from members of historically underrepresented groups including minorities, women, members of the LGBTQ community, people with disabilities and veterans are encouraged to apply.

Position Summary

The Administrative Assistant manages multiple software programs for the Department. Provides administrative support to the senior staff of the Department. Is responsible for the daily publication and recording of the criminal activity on campus to meet compliance requirements, including proper classification and documentation. Manages general purchasing processes for the Department. Handles requests from the public that come into the office in person, via telephone or email, determining if information is protected by Federal guidelines. Works with the staff and officers on all Campus Safety publications, including managing databases. Organizes and maintains the general appearance and functionality of the campus safety offices and the related equipment.

Essential Functions

In addition to following the University of Denver’s policies and procedures, principal responsibilities include, but are not limited to:

• Office Administration and Executive Support
• Provide full administrative support to the Director of Campus Safety and other members of senior staff as directed.
• Provides coordination for internal projects that impact the delivery of service and performance of Department staff.
• Creates and produces professional documents such as letters, forms, proposals, presentations, graphs, and spreadsheets for use by members of the Department.
• Oversee the production and editing of reports to higher-level staff within the university including semiannual reports and Balanced Scorecards.
• Advises and assists with the production and reporting of federally mandated crime statistics and reports.
• Coordinate travel as necessary for members of Senior Staff and employment candidates including the production of travel expense documentation.
• Serve as a liaison between the Director and community members as necessary.
• Respond to incoming inquires (via telephone or e -mail) in a professional manner, determining if information can or should be released or distributed under Federal guidelines.
• Plan and execute department-wide events including but not limited to: on-site training, conferences, employee activities, etc.
• Produce and distribute statistical reports including daily, monthly and annual crime statistics.
• Provide support with the administration of Power DMS software, conducting research when necessary for the development or improvement of written directives and reporting on the adherence to written directives.
• Participates in the department’s recruitment efforts.
• Ability to work with a team and independently as situations dictate.
• Must be able to maintain confidentiality.
• Outstanding attention to detail.
• Commitment to ensuring that the Department of Campus Safety is at all times acting with the highest level of integrity.

Knowledge, Skills, and Abilities

• Must possess outstanding communication skills- written and verbal.
• Excellent customer service skills.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of students, customers, faculty and staff as well at the general public.
• Ability to produce crime prevention material including Crime Alerts, Crime Notices and Campus Safety brochures for the DU Community.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute rates, ratios, and percentages as well as to create and interpret graphical charts.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist.
• Ability to interpret a variety of instructions furnished in written, oral, electronic, graphical, or numeric form.
• Ability to self-direct own work.
• Superior problem-solving abilities.
• The ability to adapt to change.
• Ability to manage large projects.
• Ability to manage time and to ensure that high priority tasks are completed when needed.
• Ability to prioritize tasks.
• Ability to learn new skills easily.
• Knowledge of Microsoft Office software.

Required Qualifications

• Associate degree or equivalent credit hours with an emphasis in Business or closely related field; or equivalent combination of education and work experience.  
• 1+ years’ experience working in an office or clerical environment.  
• 2+ years of experience providing administrative support to high-level management.  
• Must possess and maintain a valid Colorado driver's license and be insurable under University guidelines; or, obtain a valid Colorado’s driver’s license within the required time frame.  
• Must pass a complete background check to include criminal, motor vehicle report and verification of employment and education.  

Preferred Qualifications

• Bachelor’s degree or equivalent credit hours with an emphasis in Business or closely related field.  
• Experience working in a Law Enforcement Agency.  
• Experience as an administrator of records management software (ARMS, PowerDMS).  
• Comprehensive understanding of laws and regulations affecting institutions of higher education as well as non-sworn campus Law Enforcement Agencies, including but not limited, to FERPA and The Jeanne Clery Act.  
• Understanding of CALEA Accreditation standards and processes. 

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 20 hours/week between the hours of 8:00 a.m. - 4:30 p.m.

Application Deadline
Applications will be reviewed until the position is filled.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 8.

Hourly Range:
The hourly range for the position is $22.50

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.