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Dean, Institutional Effectiveness & Research

Employer
West Valley-Mission Community College District
Location
Saratoga, CA

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Executive Administration Jobs
Deans
Administrative Jobs
Institutional & Business Affairs, Institutional Research & Planning
Employment Type
Full Time
Institution Type
Community College
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Job Details

Position Title:

Dean, Institutional Effectiveness & Research

How many positions are you recruiting for?:

1

Campus:

West Valley College

Definition:

West Valley is seeking a talented, equity-minded professional who thrives in a fast-paced and exciting environment to fill the position of Dean of Institutional Effectiveness and Research.West Valley is a community college located in the heart of Silicon Valley.

The Dean provides collaborative leadership and expertise over a full range of activities related to the Office of Institutional Effectiveness and Research including planning, organizing, directing, and coordinating the activities of the research, planning, and institutional effectiveness department.

Under the direction of the College President, the dean directs and oversees the College’s overall institutional planning and research activities to increase the effectiveness of enrollment, retention, persistence, and completion for student success, with a specific emphasis on closing equity gaps. This position will lead the planning, implementation and assessment of the college’s master plans, accreditation self-evaluation and reports, program review process, learning outcomes, and other student success strategies. The Dean is responsible for developing and coordinating a systematic and integrated institutional planning process while providing highly complex staff assistance to the College President. In addition, this position will lead the college’s research agenda through an equity lens, connected with the college’s strategic goals and desired equity outcomes, and oversee college-level IRB requests and approval. This position will be responsible for extensive, college-wide planning across constituencies and departments. Leading committee work, navigating participatory governance structures, and strong written, oral, and public speaking skills are required.Equity-minded applicants with experience working in a dynamic environment and who understands the value of serving a diverse student population are encouraged to apply.

Assignment:

This is an academic administrator position with an anticipated start date of January 2023. This is an exempt, management position and is not subject to overtime.

Salary and Benefits:

Salary:

  • Anticipated Hiring Range: $167,975 – $178,897 annually (Administrative Salary Schedule, Range 25, Steps A-C).
  • Annual salary step increases to maximum of salary range, $209,411 (Administrative Salary Schedule, Range 25, Step H)

Benefits include:
  • Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.
  • Employer-contributed medical, dental and vision for employee, spouse and/or dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalSTRS retirement.

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:Experience:

  • Five years of increasingly responsible experience in the collection, analysis and presentation of research data, including two years of administrative and management responsibility.
Education:
  • Equivalent to a Master’s degree from an accredited college or university with major course work in business or public administration, educational or policy research, mathematics, statistics, or a related field.

Knowledge and Abilities:

Knowledge of:

  • Principles and practices of research, collection, analysis, interpretation, and reporting of statistical data.
  • Instruments, techniques, and methodology used in survey, study, and statistical analysis.
  • Academic, career/transfer education, transfer, and developmental education including non-traditional methods of instruction.
  • Principles and practices of leadership, motivation, team building, and conflict resolution.
  • Pertinent local, state, and federal rules, regulations, and laws.
  • Principles and practices of participatory governance and effective practices of adult teaching and learning.
  • Process and standards of accreditation, and requirements and techniques of outcomes assessment.
  • Principles and practices of collective bargaining, contract negotiation and administration.
  • Community college policies and community characteristics and trends regarding planning, assessment, and evaluation.
  • Modern office practices, methods, and computer equipment.
  • Principles and practices of organizational analysis and management.
  • Budgeting procedures and techniques.
  • Principles and practices of supervision, training, and personnel management.
  • Demonstrated excellent interpersonal skills and verbal and written communication skills; ability to collaborate and support groups; ability to cooperate with all members of the college community.
  • Demonstrated sensitivity to and awareness of changing student populations, ethnicities, ages, languages, academic preparedness, sexual orientations, disabilities, and cultural diversity within the college and its community.
Ability to:
  • Organize and direct the research, planning, and institutional effectiveness operations.
  • On a continuous basis, analyze data and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
  • On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Gain cooperation through discussion and persuasion.
  • Interpret and apply district, division, and department policies, procedures, rules and regulations.
  • Supervise, train, and evaluate staff.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Develop trust and positive working relationships with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
  • Establish and maintain effective, cooperative, and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.

Examples of Duties and Responsibilities:

Duties may include, but are not limited to, the following:

  • Provide leadership in the management of college-wide planning efforts while establishing a college culture of institutional effectiveness and continuous quality improvement.
  • Ensure alignment of all master planning and developed goals with the institution’s mission, vision, and values.
  • Develop and implement department goals, objectives, policies, and procedures.
  • Plan, organize, and direct department activities including research projects, surveys, focus groups, and studies in support of institutional assessment, planning, decision-making, and quality improvement.
  • Direct, oversee, and participate in the development of the department work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.
  • Monitor development, implementation, and evaluation of all institutional plans; provide progress reports as required.
  • Prepare the department budget and administer the approved budget.
  • Establish and maintain a campus-wide master planning, evaluation, and reporting calendar.
  • In cooperation with district managers, faculty, and classified staff, participate in the annual planning and budgeting processes to ensure alignment with overall college goals and mission.
  • Support the institution with IPEDS data collection and submission, MIS data support, and local, state and federal grant reporting.
  • Serve in a leadership capacity, working with the faculty accreditation co-chair and accreditation liaison officer (may serve in this role) to facilitate the institution’s Institutional Self-Evaluation Report (ISER) and other accreditation reports.
  • Develop and implement tools to measure and communicate progress in relation to accreditation standards and best practices; provide training and assistance to faculty and staff in assessment and evaluation plans.
  • Provide collaborative leadership in institutional accountability measures and key performance indicators for student access and success; lead the college’s discussions on institution set standards and annual progress; facilitate reporting to the state for student success data.
  • Serve on and/or lead college and district planning committees to assist with integrated planning, strategic planning, evaluation, and assessment.
  • Initiate, support and participate in efforts to secure local, state or federal grant funding for college programs and services; ensure that grants are implemented according to approved plans and that reporting requirements are met in a timely manner. Oversee grant applications and support with securing additional resources for the institution.
  • Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
  • Support and assist in the development, implementation, assessment, and evaluation of student, program, and institutional learning outcomes.
  • Oversee the development and maintenance of reporting structures in the data warehouse; integrate research processes and models, including data warehouse and associated report/data access technologies, with academic planning.
  • Support and assist in the development of data dashboards.
  • Provides guidance to the campus community to develop and construct reliable and valid educational research methods; provide validation of assessment instruments; ensure compliance with the education code.
  • Represent the department and division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
  • Presides over data analysis and trend monitoring; assists college personnel in the developing of reliable and valid research tools; establishes the appropriate quantitative and qualitative research design and statistical tools to be sued in program review and college-level planning.
  • Research and prepare technical and administrative reports; prepare written correspondence.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service; build respectful working relationships to support a healthy participatory governance structure on campus.
  • Foster an environment that embraces inclusion, diversity, equity, anti-racism, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.

Applicant Information:

APPLICATION INFORMATION:

  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
ABOUT TRANSCRIPTS:
  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2171 Fax: (408) 867-9059
Email: [email protected]

Selection Process:

SELECTION PROCESS INFORMATION:

  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Posting Number:

FY22/23-057FT

Open Date:

11/29/2022

Close Date:

01/02/2023

Open Until Filled:

No

Organization

West Valley-Mission Community College District has a devoted Board of Trustees and a dedicated staff that serves its two colleges. West Valley College in Saratoga and Mission College in Santa Clara are on the cutting edge among higher education institutions in the Silicon Valley. Every semester over 20,000 students enroll in courses at the colleges. Thousands of others take online, off-campus, or non-credit courses and seminars offered through a variety of programs. These programs are aimed at meeting the training and retraining needs of the people of Silicon Valley.

Mission College is a public community college located in the City of Santa Clara, and in the heart of the Silicon Valley. We offer a future of transfer to a four year institution, a future in a career of your choice, a future of increasing skills for both higher education and the workforce and a future for an Associate’s Degree or Certificate that can get you on your way to any goal.

The highly diverse and active student population makes the environment at Mission College energetic and vibrant. It is a great place to meet new friends, participate in clubs and make your voice heard in student advocacy. Our faculty is among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere. The staff at Mission College is uniquely poised to help and guide your path to the future.

Mission College has many programs and services to ensure student success and support. Financial Aid can assist in making college affordable. Counseling helps students set achievable goals and provides guidance through orientation, study skills, and career courses. The college Career Center and Job Placement Office help students transition to the working world after college and each year sponsor’s a job fair featuring more than 60 employers. Finally, our Transfer Center helps to guide the transition from the two-year college to a four-year college so that students can easily gain a Bachelor’s degree. Each spring semester, Mission College hosts the largest college fair in the San Francisco Bay Area, where more than 180 national and international colleges and universities are represented.

West Valley is about success. It’s about helping students create a future for themselves so they can contribute to a world that needs their talents, drive and enthusiasm. We do that by providing as much one-on-one interaction with students as possible. The results speak for themselves.

  • 571 students transferred to UCs and CSUs in 2012
  • 552 students earned AA/AS degrees in 2012
  • 170 students earned Certificates that led to careers in 2012
  • We host learners from 25 countries who come to the United States looking for the kind of instruction that will help them contribute to the global economy.
  • We offer classes on our beautiful 143-acre Saratoga campus in the foothills of the Santa Cruz Mountains, located at the southwest border of Silicon Valley. Here you can expand your mind, hang out with friends, and

Why not join us, and build your future as we build the future of Silicon Valley, one student at a time.contemplate a world of ideas.

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