Associate Director of Alumni Engagement

Job No: 524787
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: 50010000 - AD-VP ADVANCEMENT

Job Description


Classification Title:

ASO DIR, Alumni Relations

Job Description:

Strategic Leadership - Alumni Signature & Volunteer Activities

Develop and execute strategies for all alumni signature programs, including but not limited to Gator100, Gator Nation Tailgates, 40 Gators Under 40, Grand Guard and LeaDErshIp (DEI) Awards.

Responsible for developing and implementing strategies around alumni and university-wide special events and reunions that are consistent with the strategic focus and image of the University of Florida and UF Advancement. This includes special events and varied off-site and on-campus events designed to promote both academic and non-academic activities within the University.

Collaborate with Gator Club & Affiliate Group staff to plan and execute signature programs and reunion activities for ABA, AHA, AAA, LGBTQ+ and provide consult on targeted Gator Club events when key campus partners (e.g. University Athletic Association) are engaged to ensure program success.

Coordinate with leadership to provide post event stewardship of VIP attendees and volunteers.

Responsible for managing Assistant Director of Alumni Engagement and Student Assistant positions to include recruitment and hiring; training; scheduling; certifying time and attendance.

Serve as co-chair of the Programs, Enrollment and Young Alumni Workgroups for the UF Alumni Association Board of Directors which includes oversight, management and/or coordination of committee calls, sub-committee activities and board meeting preparation.

Collaborate with Annual Giving team on Giving Day and My Gift Our Legacy on the strategy development, planning and execution of UFAA Board of Directors giving campaign.

Assist Senior Director of Alumni Relations with strategic planning and execution of UFAA Board of Directors meetings, new member orientation and monthly engagement activities.

Develop, execute and lead all young alumni strategies to include the UFAA Board of Directors, Gator Clubs & Affiliate Groups, Campus Partners, College Alumni, including committees and workgroups, as appropriate.

Strategic Partnerships

• Serve as liaison for strategic campus partners (C3, Student Life, Enrollment & Government Relations) to include coordination and execution of partnered activities, developing cross-collaborative alumni initiatives - inclusive of Gator Clubs & Affiliate Group activities - and management of taskforces or leadership briefings.
• In partnership with Senior Director of Alumni Relations and Executive Director of the Alumni Association, assist with the development and execution of university-wide AI continuing education opportunities.
• Serve as liaison on new strategic partners to examine and determine alignment and priorities within UF Online, the International Center and Homecoming.
• Lead the bi-monthly Alumni Representatives meeting that includes college/unit/campus partners to streamline communication, execution and engagement at alumni relations events and signature programs. Contribute to regular brainstorming on innovative, unique and personalized donor relations/stewardship communications and experiences.
• Assist with oversight of the UFAA Travel Program to include strategy development and execution in partnership with Gator Clubs & Affiliate Groups, International Center and Advancement partners.
• In coordination with the Donor Relations & University Initiatives offices, manage and oversee stewardship activities of key volunteers for signature programs and/or Gator Club & Affiliate Group activities, including major gift prospects and board members.
• Serve as a content expert in Stewardship & University-Initiative related matters for our internal partners through leadership and representation in monthly meetings.

Community Management

• Develop and manage plans to move from a concept to a fully functioning virtual engagement community with the new CRM, virtual events platform and university-wide community engagement tool.
• Responsible for managing the community and serving as the main liaison for the research and engagement, coordinating with internal stakeholders, alumni, and the vendor.
• Serve as the alumni main point of contact for campus-wide workgroup to aid in the extension of the insight community's application and overall impact on the continuous improvement across Advancement and the University.
• Consult regularly with leadership to understand business needs and then develop actionable measurements and strategies to provide appropriate business intelligence, including samples, questionnaires, and surveys.
• Create high-level executive summaries and integrated dashboards for Alumni Relations & Advancement leadership.
• Assist with the development and execution of Virtual Community activities, including but not limited to Gator Club & Affiliate Group integration, a UF Events calendar and alumni engagements within key demographic regions in the state of Florida and across the country.
• Build core mechanisms and communications vehicles to encourage participation and engagement in the community.
• Analyze survey findings and member engagement activities to provide impactful insights and report and present the insights gathered to business partners and stakeholders.
• Share feedback, build a dialogue, and implement other methods to further engage the community.
• Respond to questions and non-survey input from the community participants.
• Evaluate outcomes of the insight's community.

Expected Salary:

Commensurate with education and experience.

Minimum Requirements:

Master's degree in an appropriate area of specialization and one year of appropriate experience in alumni affairs or related field; or a bachelor's degree in an appropriate area of specialization and three years of appropriate experience in alumni affairs or related field.

A valid driver's license is required.

Preferred Qualifications:

The ideal candidate will possess:

• Bachelor's Degree, preferably in market research, business, marketing, or communications; knowledge of and experience with diverse market research techniques; experience with survey design, question development, programming tools and the administration of surveys.
• Two to three years of relevant experience in successful higher education program work in alumni relations, development, or marketing/communications is strongly preferred.
• Experience communicating with engaging and supporting multiple and diverse communities.
• Experience with event planning, and with community management and/or customer service.
• A proven track record with project management, and preferably with vendor management; experience in data analysis and reporting: data query, segmentation, statistical analysis, writing/presentation of findings, communication of results.
• Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
• Detail-oriented and the ability to communicate well verbally and in written form and able to build relationships effectively with a diverse community of alumni and a variety of campus partners.
• Experience in data analysis and reporting: data query, segmentation, statistical analysis, writing/presentation of findings, communication of results; proficient in Microsoft Office products, including the creative visual display of information; proficiency with databases, integration of data across sources, and analytical software packages.
• An appreciation for and support of diversity in the workplace in all its forms; proven success working with stakeholders; project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
• Accuracy, attention to detail, a customer service-oriented attitude; and the ability to work in a complex organization are necessary for success in this position.
• The incumbent should be computer proficient in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail and social media.
• The ability and willingness to travel are necessary.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No



Advertised Salary:

Minimum Requirements
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Preferred Qualifications
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Special Instructions to Applicants
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Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524787/associate-director-of-alumni-engagement

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