Effingham County Administrative Assistant
- Employer
- The University of Georgia
- Location
- SE District
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
S09540P
Working Title:Effingham County Administrative Assistant
Department:CAES-Southeast District CES
About the University of Georgia:Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
Posting Type:External
Retirement Plan:TRS
Employment Type:Employee
Benefits Eligibility:Benefits Eligible
Full/Part time:Full Time
Additional Schedule Information:Monday thru Friday, 8am – 5pm
Occasional evenings, Occasional weekends
$32,500/yr
Posting Date:11/30/2022
Open until filled:Yes
Proposed Starting Date:12/12/2022
Location of Vacancy:SE District
EEO Policy Statement:The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Classification Title:Office/Clerical Assistant
FLSA:Non-Exempt
FTE:1.00
Minimum Qualifications:Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary:The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments that depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. It will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.
Knowledge, Skills, Abilities and/or Competencies:- Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.
- Skilled in operating a variety of office equipment such as computer, fax, scanner, typewriter, mimeograph, copier, and telephone.
- Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
- Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively.
- Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.
- Some medium lifting; sitting for long periods of time.
- Driving.
Yes
Is this a Position of Trust?:Yes
Does this position have operation, access, or control of financial resources?:Yes
Does this position require a P-Card? :No
Is having a P-Card an essential function of this position? :No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):No
Credit and P-Card policy:Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities:- Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as: maintain appropriate records for fiscal reporting; prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices; and maintain office filing system.
- Coordinate office tasks with other county staff as necessary.
40
Duties/Responsibilities:- Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and when necessary, Serious Incident Reports and/or Workman’s Compensation Reports.
- Complete County Information reports to District Office annually, and when necessary Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.
25
Duties/Responsibilities:- Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.
- Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.
- Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.
20
Duties/Responsibilities:- Maintain office inventory of office supplies, and materials as needed.
- Handle emails and mail correspondence in timely manner.
- Assist clientele with access to Extension resources and services, including: printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing).
- Maintain postage meter according to budget and federal regulations.
- Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.
15
Contact Details:For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:Blake Carter
Recruitment Contact Email:blake.carter25@uga.edu
Organization
The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.
Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.
- Telephone
- 706-542-3000
- Location
-
215 S. Jackson St.
Athens
Georgia
30602
US
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