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Staff Assistant - Human Resources

Job Details

Job Posting Number:


Position Title:

Staff Assistant

Regular or Contingent II:

Regular (PIN)



Salary Range:

$53,000 - $63,000

Open Date:


Open Until Filled:


Duties and Responsibilities :

Serves as the primary support for the Senior Director of Human Resources in completing projects, generating and analyzing internal reports and external reports for the Office of Human Resources.

  • Exercises discretion and independent judgment in performing job duties.
  • Confidentially assistant with Employee Relations matters that may have legal implications and other sensitive matters.
  • Provide Administrative support in all matters pertaining to the scope of responsibility of the Senior Director of Human Resources, including preparation for meetings, maintaining spreadsheets on daily projects as appropriate.
  • Drafts replies, as appropriate, to general inquiries which may require technical program knowledge.
  • Reads and edits outgoing correspondence from Managers and other exempt level staff for procedural, typographical and grammatical accuracy and apprising the Senior Director of Human Resources of discrepancies or content related problems.
  • Oversees filing systems for the Human Resources Office and otherwise functions as the Office Manager.
  • Makes travel arrangements as required for meetings in and out of state as necessary.
  • Coordinates the H-1 B and permanent (Green Card) Visa’s for New and continuing employees as appropriate with the University’s Immigration attorney.
  • Completes reports through the ERP that include the Department of Legislative Services, USM reports (e.g. Personal Leave, Year End, Contingent Staff), Master List, Salary Book, PMP, ad hoc and miscellaneous reporting as requested.
  • Serves a primary approver for the Personnel Authorization Consolidation Site (PACS).
  • Serves as backup to the Employment Function which includes assisting with PeopleAdmin application tracking.
  • Functions as a Retirement Coordinator for the Maryland State Retirement System and assists employees as appropriate; compiles retirement package and exit clearance package for resigning faculty and staff.
  • Obtains Transcriptions, Criminal Background Feedback, Financial Disclosure information as needed from employees.
  • Attends Staff Council Meetings and provides documentation in support of that meeting.
  • Coordinates the Departmental request for staffing with the Temporary Agency and provide continuing oversight for the process.
  • Assist with processing of the Disability Leave as appropriate and other retirement matters
  • Assists in developing and updating the departmental budget on a spreadsheet, which includes making adjustments for supplies, and advertising.
  • Coordinates the distribution of PMPs ensuring that supervisors establish yearly objectives, conducts mid-term reviews and completes end of review period PMP.
  • Assists in routine administrative functioning of the office including scheduling and coordinating meetings; filing, answering the phone, training and supervising work-study students.


A Bachelor’s Degree is required.


A minimum three (3) years of administrative support experience required.

Knowledge Skills and Abilities :

Human Resources experience desirable. Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment, of business English, spelling, punctuation, grammar, and arithmetic. Proficiency in use of Microsoft Office including, Power Point, and Excel; spreadsheet; knowledge of PeopleSoft or equivalent system. Skill in composing a variety of correspondence; in operating manual and automated office equipment. Must have excellent Customer Service, ability to project a professional and positive image; to interact with students, public officials and staff at all levels in a courteous and efficient manner; to plan, organize, prioritize, and executive complicated and continuing assignments without instruction; to manage office operations and staff.

Conditions of Employment :

Please be advised, COVID-19 vaccinations are strongly encouraged but not required for eligible faculty and staff employed by Bowie State University. This protocol may be subject to change.

Special Requirement: A skill level assessment test will be administered to candidates on Microsoft Office 2016- Word, Excel, and PowerPoint.

Other :

Non-Union Position.

BSU offers a generous benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

Position will start February 2023. For best consideration please apply by December 29,2022.

Quick Link for Internal Postings:





Bowie State University, a member of the University System of Maryland (USM), is a regional, comprehensive, and historically black university. The University offers an array of baccalaureate and masters degree programs and a doctorate in education. Located between Washington, DC and Baltimore, the University includes a diverse faculty and student population.

Founded in 1865, Bowie State is the oldest Historically Black College/University in Maryland and one of the ten oldest in the country. It is also a diverse university whose 5,400 students, along with faculty and staff, come from many ethnic backgrounds. The University boasts a pastoral campus that is both serene and beautiful. With seven residence halls, the University is a hub of 24/7 undergraduate life, yet it also offers convenient evening classes and online courses to serve employed professionals seeking to move ahead in their vocations.

Bowie State upholds the System’s mission of providing high-caliber, accessible, and affordable educational opportunities. In addition to its 25 undergraduate majors, Bowie State offers 30 master's, doctoral, and advanced certification programs. Its advanced research facilities include one of the world's 100 most powerful supercomputers and a satellite operations control center managed in conjunction with NASA

We invite you to take a closer look at Bowie State; you will like what you see.



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