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Assistant Controller

Job Details

Position Title:

Assistant Controller

Requisition Number:

SCA00611

General Description:

Under the direction of the Associate Vice President of Accounting and Controller, the Assistant Controller is responsible for effective management of all aspects of accounting and financial reporting for the College. Responsibilities include general and grant accounting of the College and its components including the Foundation, preparing the annual financial statements and notes, coordinating all accounting functions of general ledger, long-term bonds, fixed assets, and cash management. The Assistant Controller assists the Controller with monitoring and facilitating financial compliance with external funding source regulations and current accounting standards. The Assistant Controller handles a variety of day-to-day accounting responsibilities including preparing reports and performing analysis, maintaining the fixed asset accounting, debt service, bond proceeds analysis and leasing schedules.

Specific Responsibilities:

  • Assist the AVP for Accounting & Controller in providing leadership to staff in the Controller’s Office giving direction and guidance on daily operating matters, reviewing staff productivity, and mentoring staff to ensure high quality accounting and financial reporting.

  • Provide oversight of general accounting and grant accounting of the College and components of the College including the Foundation; advising the AVP of Accounting and Controller on accounting and operational matters. Monitor and initiate actions to help ensure institutional financial compliance with the requirements associated with federal, state and private-source grants received by the College.

  • Manages and coordinates the year-end closing process and the preparation of the College’s annual financial statements including related footnotes.

  • Prepare various financial reports and assist with inquiries from the City, State and other governmental agencies.

  • Prepare quarterly reports for CCP Development, LLC and New Market Tax Credits.

  • Prepare IPEDS reports and other reports and surveys in coordination with Institutional Research and other offices.

  • Provide oversight of general accounting functions such as monthly reconciliations and analysis of variances.

  • Oversight of Accounts Receivables, student refunds and 1098-T reporting.

  • Prepare for internal and external audits. Participates as a member of the College team overseeing and coordinating financial audits. Assist with program reviews of grants by outside agencies as needed.

  • Review, maintain, and record all College debt service payments, Capital Leases and amortization schedules.

  • Review, monitor and maintain fixed asset acquisitions to ensure all assets are recorded at the proper cost, required useful lives and properly depreciated thru the Banner Fixed asset module.

  • Ensure fixed asset inventories are maintained on all college properties.

  • Coordinate the year-end systematic closing setup and processing for the fixed asset module.

  • Responsible for various accounting processes including construction-in-process activity monitoring and reporting; journal entries, analysis and reconciliation of the general ledger system and fixed asset modules.

  • Capital asset reporting responsibilities including quarterly reconciliation, adjusting and consolidating entries, audit schedules, annual footnote and disclosure items, monitor and review usage of Plant funds.

  • Review and update documented accounting processes and procedures within the Controller’s office as assigned.

  • Review and prepare journal entries.

  • Monitor on a daily basis the cash levels and project liquidity needs. Monitor scheduled appropriations, reimbursements, drawdowns, bond payments and other operating payments.

  • Other duties as assigned.

Minimum Qualifications:

  • Bachelor’s degree in accounting, finance or related field required. Any and all degree(s) must be from a recognized institutional accreditor.

  • Minimum of five (5) years of experience in accounting, financial statements preparation, cash management and/or other directly relevant experience required.

  • Experience running the Banner Finance systems desired.

  • Demonstrated proficiency managing Fixed Assets and Physical Inventories required.

  • Superior organizational, problem solving and communication skills required.

  • Skill and diplomacy in meeting and dealing with a variety of constituents, both internal and external required.

  • Demonstrated experience managing multiple projects concurrently under deadline pressure and changing priorities required.

  • Ability to deliver quality customer services to both internal and external constituents in a professional, helpful and courteous manner required. An understanding of, and sensitivity to, the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college staff and students required.

Preferred Qualifications:

  • Previous accounting experience within higher education or not-for-profit environment preferred.

Work Location:

Main Campus

Special Instructions to Applicants:

THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE WORK

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Names and contact information of 3 professional references OPTIONAL

Review of applications will continue until the position is filled.

Applicants must be legally eligible to work in the U.S. Community College of Philadelphia is an Affirmative Action, Equal Opportunity and Equal Access Employer. The College encourages applications from individuals from traditionally underrepresented groups.

Salary Grade or Rank:

5

Salary Range:

$72,073 - $118,920

Job Posting Open Date:

11/03/2022

Type of Position:

Administrator

Employment Status :

Full-Time

Organization

Working at Community College of Philadelphia

Welcome to Community College of Philadelphia, a public, open-admission institution that provides both academic resources and support services to help students achieve their academic goals. As the largest public institution of higher education in Philadelphia, the College has served more than 685,000 of the city's residents since 1965. We serve a diverse population of students, from recent high school graduates starting here on their path to a bachelor's degree, to adults looking to change careers. On our Main Campus or at any of our three Regional Centers within Philadelphia, we offer the convenience our students need to fit classes into their busy schedules.

We seek to empower our community through education, one individual at a time. More than 90 percent of our graduates remain in the area and strengthen our local economy. It is our mission to prepare Philadelphians for a new career or transfer to a four-year college so that they can achieve their educational and career goals.

Community College of Philadelphia is dedicated to promoting a work environment which attracts and retains talented, high caliber faculty and staff, and which challenges each of us to achieve at the highest level while contributing to the mission of the College.

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