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Administrative Coordinator I

Employer: College of Charleston
Location: Charleston, SC

Administrative Jobs: Institutional & Business Affairs, Clerical & Administrative Support
Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

Internal Title:

Administrative Coordinator I

Position Type:

Classified

Faculty / Non-Faculty / Administration:

Non-Faculty

Pay Band:

Level:

Department:

Political Science

Job Purpose:

Plans, coordinates, and performs a variety of complex operations in support of the students, faculty, and chair in the Department of Political Science. Maintains supplies, monitors the department budget, coordinates course scheduling, manages educational records, facilitates hiring processes, manages communication via social media and the department website, facilitates department events, and coordinates the internship program.

Minimum Requirements:

A high school diploma and one to two years of relevant administrative experience. Bachelor’s Degree preferred. Professional demeanor, strong interpersonal skills, in-person presence on campus, and ability to maintain confidentiality are essential. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities:

Knowledge of modern office practices and procedures, including major software packages, data management tools, and social media; knowledge of financial and budgeting practices and ability to forecast expenditures; ability to prepare reports utilizing data and text; ability to maintain effective working relationships with members of the public, students, faculty and College Staff; excellent written and oral communication skills. Knowledge of FERPA and governing policies in higher education. Ability to maintain confidential information and private data with discretion.

Additional Comments Regarding Position:

May work additional hours on occasion.

Special Instructions to Applicants:

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.*Salary is commensurate with education/experience which exceeds the minimum requirements.Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu.

Salary:

*$40,935 - $50,000

Posting Date:

11/28/2022

Closing Date:

12/13/2022

Open Until Filled:

Posting Number:

2022221

EEO Statement:

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting:

https://jobs.cofc.edu/postings/13163

Activity:

Support the hiring and onboarding processes for new full-time faculty and adjunct faculty; prepare adjunct appointments each semester. With the Chair, coordinate the search process for new faculty, including creating and maintaining candidate files and coordinating all required EEO reporting. Recruit, hire, train and supervise student workers.

Essential or Marginal:

Essential

Percent of Time:

Activity:

Responsible for the administration of the Political Science Department. Provide direct support to the Department Chair and Associate Chair in their ongoing work and assisting faculty. Maintain the department budget, provide the Chair with monthly reconciliation reports and produce a year-end report for the department. Forecast spending, serve as liaison to vendors, maintain contracts, pay invoices, and order supplies. Maintain technology inventory records. Collect, compile, and maintain all data necessary for the production of the annual report and required reporting for the College and department assessment work. Facilitate the declaration of major process and assign faculty advisors; maintain an updated database of majors, minors, and concentrators.

Essential or Marginal:

Essential

Percent of Time:

Activity:

Coordinate the Political Science internship program; Develop and maintain community, regional, and national contacts for student internships and serve as the primary point of contact in Political Science; collaborate with Career Services and faculty to prepare students for a successful internship search and placement; maintain a database of successful internship placements. Work directly with students to assess their interests, graduate school plans, and career goals and make recommendations for placement.

Essential or Marginal:

Essential

Percent of Time:

Activity:

Serve as the first point of contact for students, faculty, staff, and community members in-person and via other mediums. Regularly review, revise and refresh the Political Science website and social media. Coordinate with the Chair and faculty to create and distribute the Advising Newsletter, Handbook for Majors, publicity for speakers and events, alumni communication, and regular updates to majors and faculty. Plans and organizes departmental events(food services, travel, parking, housing, etc) .

Essential or Marginal:

Essential

Percent of Time:

Activity:

Serves as a webmaster by planning, developing, and maintaining website.

Essential or Marginal:

Essential

Percent of Time:

Organization

Located in the heart of historic Charleston, South Carolina, the College of Charleston is a nationally recognized public liberal arts and sciences university. Since our founding in 1770, the College has maintained a strong liberal arts curriculum. The College is a state-supported, comprehensive institution and ranks among the nation’s top universities for quality of life, affordability, and exceptional education in the arts, sciences, education, and business. Our beautiful and historic campus, combined with contemporary facilities and cutting-edge programs, attracts exceptional students and faculty from across the U.S. and around the world.

Academics

Over 12,200 students select from more than 130 undergraduate majors and minors and 27 master’s degrees and graduate certificate programs. For example, we are the only college in America with an undergraduate program in Data Science. We have an entire school dedicated to Languages, Cultures, and World Affairs, and we offer 25 interdisciplinary minors in topics as diverse as environmental studies and crime, law and society.

The strength of a College of Charleston education is in its deeply rooted liberal arts and sciences tradition. Our goal is to prepare our students to be ethical, open-minded leaders and multidisciplinary problem solvers. Our success is largely due to our incredible faculty—accomplished teacher-scholars who are wholly invested in the intellectual growth and personal development of their students.

The College of Charleston is a mid-sized university organized around six academic schools:

Additionally, academic programs are coordinated by the Graduate School, Honors College, Center for International Education, and the College of Charleston North Campus.

About the College

A superior quality undergraduate program is central to the mission of the College. The College provides a creative and intellectually stimulating environment where students are challenged by a committed faculty of more than 500 distinguished teacher-scholars, all in an incomparable setting. The city of Charleston—world-renowned for its history, architecture, culture and coastal environment—serves as a living and learning laboratory for experiences in business, science, technology, teaching, the humanities, languages, and the arts. In addition to offering a broad range of bachelor’s degree programs, the College also provides master’s degree programs that are compatible with the needs of the community and the state. As a prominent component of the state's higher education system, the College encourages and supports research. Our faculty members are important sources of knowledge and expertise for the community, the state, and the nation.

Our professors are Fulbright and Guggenheim fellows, National Science Foundation CAREER award recipients, world-renowned performers, and Oprah’s Book Club authors. These faculty accolades, while impressive on their own, are even more remarkable when you consider the level of engagement and attention these accomplished scholars and professionals devote to their students. They are committed mentors who make sure that every student has the opportunity to achieve his or her full potential. College of Charleston professors are partners in meaningful undergraduate research, thoughtful academic advisors, and in many cases, lifelong friends.

At the College of Charleston, you’ll meet students, faculty, and staff from different cultures, ethnic backgrounds, beliefs, and sexual orientations. Students from 49 states and 62 countries choose the College for its small-college feel blended with the advantages and diversity of an urban, mid-sized university. Our students learn how to succeed and grow, both inside and outside the classroom. This comes from a rigorous exposure to the arts, sciences and humanities, and from a dedication to achievement in education, business and other professional careers. It comes from exceptional opportunities to pursue knowledge and conduct research at the undergraduate and graduate level beside some of the nation’s finest faculty. It comes from a vibrant and enriching campus life that provides meaningful opportunities to become engaged, to make a difference, and to become a leader.

While they live, work, and study in one of the greatest cities in the world, our students share many of the same hopes and dreams. They want to discover themselves, find out what they can achieve and create their own future. At the College of Charleston, we help students learn how to make that happen. In the great liberal arts tradition, a College of Charleston education focuses on discovery and personal growth, as well as preparing for life, work, and service in our society.

The College actively seeks to attract a diverse group of faculty who will help students excel academically and who will encourage individuals to thrive while engaging in original inquiry and creative expression in an atmosphere of intellectual freedom. Our classrooms provide students the opportunity to realize their intellectual and personal potential and to become responsible, productive members of society.

What makes the College of Charleston experience so exceptional?

Remarkable Students

College of Charleston students are phenomenally bright, creative, and independent. Last year, our students made contributions to society that had a tremendous impact on the Charleston community and the world at large. Graduating seniors won national awards, fellowships, and graduate scholarships to study subjects ranging from philosophy in New York, to international economics at Johns Hopkins, to Buddhism in China. They wrote award-winning papers, won conference championships, and developed professional networks that have led to remarkable careers.

Distinguished Faculty

Our accomplished faculty members share a commitment to their students and a research outlook that defines the term “teacher-scholar.” College of Charleston professors are here because they love what they do and because they are personally committed to the success of every one of their students. They acknowledge the talent of these students by engaging with them in meaningful, graduate-level research even as sophomores or juniors.

It’s an exciting time to be at the College of Charleston. After more than 240 years, we continue to evolve. Our reputation is spreading. More and more exceptional students make us their top choice, and we attract and retain the caliber of faculty that other colleges dream about. Consider a career at the College of Charleston. Apply online at jobs.cofc.edu.

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