Vice Chancellor for Finance and Facilities

Employer
West Virginia Higher Education Policy Commission
Location
Charleston, West Virginia
Salary
$120,000 to $162,000, commensurate with education and experience

View more

Under administrative direction from the Chancellor for Higher Education and/or the Executive Vice Chancellor for Administration, performs significant complex professional and administrative work in directing the financial and fiscal management of the Higher Education Policy Commission and the Council for Community and Technical College Education. 

The scope of responsibility includes planning the operations and procedures of the Division of Finance and Facilities; development and operation of internal accounting and auditing systems for administrative budgeting, revenue collection, and disbursements; management of agency assets; development of short- and long-term strategies to insure fiscal solvency of the agencies; and liaison internally and externally regarding the management of the agencies’ assets; and responsibility for financial policy development, 

Financial management of the West Virginia Higher Education Policy Commission including grants management and compliance, procurement, facilities management and construction.

Coordination and support provided for Council and Commission institutions include: oversight of institutional annual financial audits, facilities development, tuition and fee approval processes, budget and financial reporting to the Commission, Council and legislature, Performs related work as required. 

Classification: Full-time, Non-Classified, Exempt, Benefits-Eligible


Duties and Responsibilities

Management and Financial Operations:

  • Oversees the financial operations of the Commission and Council
  • Directs the planning and implementation of financial systems
  • Establishes and ensures compliance with the Commission and Council internal control systems. 
  • Oversees the procurement and payables operations.
  • Directs the grants financial grants management and reporting processes. 
  • Directs the establishment and negotiation of the indirect cost rate
  • Directs the daily operations of the professional, technical, and clerical staff of the Division of Finance and Facilities. Directs the work of employees; and develops employees.
  • Oversees the work of accountants and/or auditors in the preparation of financial documents such as journals, vouchers, warrants, expenses, revenues, reconciliations, disbursements, summaries, financial schedules, and transactions. 
  • Determines the amount of revenues needed to guarantee solvency of the agencies’ funds.
  • Acts as a liaison with the State’s actuaries; oversees the production of data for regular and special actuarial reports; serves as a liaison with the State’s Investment Management Board on the management of the agencies’ assets; working with the agencies’ General Counsel, oversees the preparation and execution of contracts for actuarial and other necessary specialized financial services, including the issuance and/or refunding of revenue bonds for capital project financing.
  • Oversees the management of the agencies’ specialized financial services, including planning and administration of revenue bonds for capital project financing, compliance with bond covenants, and calculation of debt service requirements.
  • Oversees agency financial reporting according to State and federal requirements.
  • Interprets statutes, rules, regulations, and policies.
  • Researches professional journals, rules, regulations, and other sources for improvements to the agencies’ and the division’s programs and procedures.
  • Provides consultative guidance to public colleges and universities within the State’s higher education system.
  • Performs related work as required.

Budgeting and Planning:

  • Oversees the development of the agencies’ administrative budgets; assures compliance with budget guidelines in fiscal year budget execution.
  • Oversees the preparation of the Commission’s budget, Division budgets and Expenditure Schedule 
  • Prepares the HERA and Capital allocations
  • Prepares fiscal notes for legislative sessions
  • Oversees reporting of data to external entities
  • Oversees the compilation of date for the higher education budget request
  • Oversees Tuition and fee requests 
  • Oversees the institutional operating and capital budgets submission and approval process.
  • Advises the agencies’ senior leadership and the financial officers of the State’s public institutions of higher education on financial management issues, budget matters, capital project management, and fund solvency.
  • Prepares reports reflecting the operational status of the agencies and its program offices.
  • May provide information to or speak before legislative committees on the agencies’ fund operations or investment issues

Policy Development:

  • Works with the General Counsel to develop policies for capital planning, safety, tuition and fees, and other policies related to fiscal services and facilities management.
  • Directs the establishment and operation of accounting and internal auditing systems for general accounting, revenue collection, administrative budgeting, and disbursements; evaluates unit operations. 

Institution Assistance:

  • Works as a liaison for institutions in interactions with the Legislature, Department of Administration, Auditor, Treasurer and Budget office.
  • Conducts monthly meetings with public higher education Chief Financial Officers (CFOS) to share information, address issues and coordinate upcoming statewide initiatives.
  • With the Vice Chancellor for Human Resources, moderates monthly meetings with finance, payroll, and human resources users of the WV OASIS system.
  • Works with institutions and state agencies to develop and/or implement financial reporting systems.
  • Provides consultative guidance and technical support to the State’s public institutions of higher education about specialized financial services, including the institutions’ issuance and/or refunding of revenue bonds for capital project financing and may assist in the preparation of audited financial statements for institutions seeking such capital project financing and construction activities as well as their facilities management operations planning
  • Provides energy management and savings guidance and assistance to institutions
  • Reviews and recommends action on institutions’ applications for energy and facilities capital loans. 
  • Works with institutions to acquire debt financing

Annual Audit:

  • Oversees the annual audits of the Higher Education Fund, which includes all West Virginia public higher education entities. 
  • Oversees the preparation of the annual audited financial statements of the Commission and the Council. This includes the consolidation of the Commission, WVNET and Tech Park financial statements.
  • Oversees the Commission and Council’s annual single audits. 
  • Prepares the annual communication of financial results and important ratios to the Commission and Council Oversees the preparation of the audited financial statements required for certain bond issues.

Facilities Planning for HEPC Institutions:

  • Prepares the Commission and Council System Capital Development Oversight Policy
  • Compiles institutional facilities data
  • Reviews campus master plans and recommends approval by the Council or revision by the institution

Debt Administration:

  • Oversees the planning and administration of Commission Debt.
  • Calculates the debt service requirements for each bond issue.
  • Ensures compliance with Bond Covenants
  • Submits reports to Municipal Securities Rulemaking Board as required
  • Works with bond underwriters to determine feasibility of potential debt re-financings
  • Provides data to and communicates with debt rating agencies


Minimum Requirements

Education/Training: 

Master’s degree from an accredited college or university with a major in accounting, business administration, finance, economics, or mathematics with significant coursework in accounting; a current Certified Public Accountant credential; and eight (8) years of full-time paid experience in professional financial or performance accounting/auditing, cost analysis, or governmental or statutory accounting, five of which must have been in a supervisory capacity.

Or

Master’s degree from an accredited college or university with a major in accounting, business administration, finance, economics, or mathematics with significant coursework in accounting; and ten (10) years of full-time paid experience in professional financial or performance accounting/auditing, cost analysis, or governmental or statutory accounting, five of which must have been in a supervisory capacity.

Or

Bachelor’s degree from an accredited college or university with a major in accounting, business administration, finance, economics, or mathematics with significant coursework in accounting; a current Certified Public Accountant credential; and ten (10) years of full-time paid experience in professional financial or performance accounting/auditing, cost analysis, or governmental or statutory accounting, five of which must have been in a supervisory capacity.

Experience: Experience using the State of West Virginia’s accounting/fiscal system is preferred. Experience in large multi-location organization, systems office or large university strongly preferred. 


Knowledge, Skills, and Abilities

  • Knowledge of generally accepted professional accounting and auditing principles and practices.
  • Knowledge of the principles, practices, methods, and techniques of government accounting and auditing.
  • Knowledge of database principles and/or computerized accounting applications.
  • Knowledge of actuarial concepts and practices.
  • Knowledge of State government organization, programs, and functions.
  • Knowledge of federal, state, and local government relationships as they relate to the mission and operation of the agencies.
  • Skill in the use of computers in the area of accounting spreadsheet applications.
  • Ability to oversee the establishment and operation of accounting and internal auditing systems for large and complex retirement programs.
  • Ability to supervise and manage the work of others.
  • Ability to evaluate operational situations and analyze data and facts in preparation for administrative and policy decisions.
  • Ability to express complex and technical elements of accounting and financial management to public officials, professionals, Commission and Council members, staff, and the general public.
  • Ability to maintain effective working relationships with agency management, public officials, actuaries, and staff.
  • Ability to communicate and present ideas effectively, both orally and in writing.


Review of applications begins December 19, 2022. Applications will be accepted until position is filled. 

Application Process:

In addition to filling out the online application, qualified candidates must submit a letter of interest and a current resume. 
DETAILS OF RELEVANT WORK EXPERIENCE MUST BE SHOWN IN THE WORK DUTIES SECTION OF YOUR APPLICATION TO RECEIVE CREDIT FOR YOUR EXPERIENCE. 

Final candidates are subject to employment and credential verification, as well as reference and background checks.

Equal Opportunity/Affirmative Action Employer/Veterans/Disabled
 

 

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert