PG192245EPInternal Recruitment :
Assistant Vice Chancellor, Facilities Business OperationsAnticipated Hiring Range:
Commensurate with experienceWork Schedule:
Monday-Friday, 8:00 a.m.-5:00 p.m.Job Location:
Raleigh, NCDepartment :
Design and Construction SvcsAbout the Department:
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2,240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.Essential Job Duties:
This position reports to the Associate Vice Chancellor for the Facilities Division and provides oversight for the business operations unit which includes Budget and Accounting, Business Systems and Human Resources. In all areas of responsibility, the Assistant Vice Chancellor, Business Operations builds strong working relationships both internal and external to the Facilities Division, leads multi-department collaboration, and advocates for the Division’s interests in University-wide interactions.
The position’s primary responsibility is to assist the Associate Vice Chancellor for the Facilities Division in the management of multiple business components in the areas of budget management/analysis, financial planning, accounting, purchasing, inventory, customer service, computerized maintenance management, service agreements, contractor and pre-qualified vendor contracts, payroll, personnel administration, communications, Division-wide administrative support, standard operating procedures and processes, and information technology. The position also serves as a liaison and partner with college and central University business units.
Reporting directly to and working in conjunction with the Associate Vice Chancellor, this position is expected to keep the AVC updated and provide expertise with interpretation of external and internal policies and procedures in order to implement proper budgeting. Provides guidance in what criteria is required to justify a certain cost in budgeting. The Assistant Vice Chancellor recognizes complex and unique issues and develops resolution and/or consults with leadership in order to achieve resolution. Identifies problems and changing requirements, auditing and other fiscal procedures and reports.
This position will supervise 3-5 permanent employees.
Duties include, but are not limited to the following:
Serve as Professional Knowledge Expert In the Following:
- Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources;
- Economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems;
- Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
- Laws, legal codes, precedents, government regulations, executive orders, and agency rules.
Provide Program Supervision and Administration:
- Judgment and decision making, considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Motivating, developing, and directing people as they work, identifying the best people for the job.
- Negotiation, bringing others together and trying to reconcile differences.
Provide Problem Solving:
- Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
- Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong.
- Fluency of Ideas — The ability to come up with a number of ideas about a topic with quality, correctness and creativity.
- Communicate information and ideas in writing so others will understand.
- Listen to and understand information and ideas presented through spoken words and sentences.
- Read and understand information and ideas presented in writing.
- Communicate information and ideas in speaking so others will understand.
Maintain excellent communication and personnel relations with Facilities Division employees. Provide for employee recognition and rewards for good performance. Provides safety programs accordingly, Minimum Education and Experience:
Advise Associate Vice Chancellor for Facilities in formulating, interpreting, and implementing University policies and procedures for non-capital and non-operations accounting related to budgets and finance.
Serve as back up for the Associate Vice Chancellor on the University Crisis Action Team, and serves on his behalf during absences out of the office.
Other Required Qualifications:
- Bachelor’s Degree in Business Administration, Public Administration, Engineering Management or related business area and 10-15 years of related professional and supervisory experience.
- Advanced skill in business oriented software applications, including Microsoft Excel. Managerial experience. High level of detail.
- Demonstrated interpersonal, communication, and strategic planning skills necessary to interact and facilitate change with administrators and staff.
- Strong interpersonal skills, ability to communicate, manage and problem solve well at all levels of the organization.
- Strong team building skills to ensure sustainable services and strategy.
- Strong communication skills including written and verbal communications.
- Ability to work cross-functionally with teams to build consensus, develop effective relationships, and resolve conflict.
Required License(s) or Certification(s):
- Advanced Degree with a major in Business, Accounting, Economics or a related field. Knowledge of state government policies and regulations.
- Significant experience in finance and business related to state agencies and universities.
- Project management, change management, and implementation skills.
N/AValid NC Driver's License required:
NoCommercial Driver's License required:
NoJob Open Date:
11/28/2022Anticipated Close Date:
Open until filled.Special Instructions to Applicants:
Please submit a resume, cover letter, and contact information for at least three (3) professional references.Position Number:
Applicants may also choose to submit three letters of recommendation.
SAAO Tier IIFull Time Equivalent (FTE) (1.0 = 40 hours/week):
12 Month RecurringMandatory Designation - Adverse Weather:
Mandatory - Adverse WeatherMandatory Designation - Emergency Events:
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesIs this position partially or fully funded on ARRA stimulus monies?:
442001 - Design and Construction SvcsAA/EEO:
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.