Assistant Vice Chancellor, Facilities Business Operations

Job Details

Posting Number:

PG192245EP

Internal Recruitment :

No

Working Title:

Assistant Vice Chancellor, Facilities Business Operations

Anticipated Hiring Range:

Commensurate with experience

Work Schedule:

Monday-Friday, 8:00 a.m.-5:00 p.m.

Job Location:

Raleigh, NC

Department :

Design and Construction Svcs

About the Department:

The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2,240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.

Essential Job Duties:

This position reports to the Associate Vice Chancellor for the Facilities Division and provides oversight for the business operations unit which includes Budget and Accounting, Business Systems and Human Resources. In all areas of responsibility, the Assistant Vice Chancellor, Business Operations builds strong working relationships both internal and external to the Facilities Division, leads multi-department collaboration, and advocates for the Division’s interests in University-wide interactions.
The position’s primary responsibility is to assist the Associate Vice Chancellor for the Facilities Division in the management of multiple business components in the areas of budget management/analysis, financial planning, accounting, purchasing, inventory, customer service, computerized maintenance management, service agreements, contractor and pre-qualified vendor contracts, payroll, personnel administration, communications, Division-wide administrative support, standard operating procedures and processes, and information technology. The position also serves as a liaison and partner with college and central University business units.

Reporting directly to and working in conjunction with the Associate Vice Chancellor, this position is expected to keep the AVC updated and provide expertise with interpretation of external and internal policies and procedures in order to implement proper budgeting. Provides guidance in what criteria is required to justify a certain cost in budgeting. The Assistant Vice Chancellor recognizes complex and unique issues and develops resolution and/or consults with leadership in order to achieve resolution. Identifies problems and changing requirements, auditing and other fiscal procedures and reports.

This position will supervise 3-5 permanent employees.
Duties include, but are not limited to the following:

Serve as Professional Knowledge Expert In the Following:

  • Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources;
  • Economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
  • Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems;
  • Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
  • Laws, legal codes, precedents, government regulations, executive orders, and agency rules.

Provide Program Supervision and Administration:
  • Judgment and decision making, considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Motivating, developing, and directing people as they work, identifying the best people for the job.
  • Negotiation, bringing others together and trying to reconcile differences.

Provide Problem Solving:
  • Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
  • Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong.
  • Fluency of Ideas — The ability to come up with a number of ideas about a topic with quality, correctness and creativity.

Communication:
  • Communicate information and ideas in writing so others will understand.
  • Listen to and understand information and ideas presented through spoken words and sentences.
  • Read and understand information and ideas presented in writing.
  • Communicate information and ideas in speaking so others will understand.

Other Responsibilities:

Maintain excellent communication and personnel relations with Facilities Division employees. Provide for employee recognition and rewards for good performance. Provides safety programs accordingly,

Advise Associate Vice Chancellor for Facilities in formulating, interpreting, and implementing University policies and procedures for non-capital and non-operations accounting related to budgets and finance.

Serve as back up for the Associate Vice Chancellor on the University Crisis Action Team, and serves on his behalf during absences out of the office.

Minimum Education and Experience:

  • Bachelor’s Degree in Business Administration, Public Administration, Engineering Management or related business area and 10-15 years of related professional and supervisory experience.

Other Required Qualifications:

  • Advanced skill in business oriented software applications, including Microsoft Excel. Managerial experience. High level of detail.
  • Demonstrated interpersonal, communication, and strategic planning skills necessary to interact and facilitate change with administrators and staff.
  • Strong interpersonal skills, ability to communicate, manage and problem solve well at all levels of the organization.
  • Strong team building skills to ensure sustainable services and strategy.
  • Strong communication skills including written and verbal communications.
  • Ability to work cross-functionally with teams to build consensus, develop effective relationships, and resolve conflict.

Preferred Qualifications:

  • Advanced Degree with a major in Business, Accounting, Economics or a related field. Knowledge of state government policies and regulations.
  • Significant experience in finance and business related to state agencies and universities.
  • Project management, change management, and implementation skills.

Required License(s) or Certification(s):

N/A

Valid NC Driver's License required:

No

Commercial Driver's License required:

No

Job Open Date:

11/28/2022

Anticipated Close Date:

Open until filled.

Special Instructions to Applicants:

Please submit a resume, cover letter, and contact information for at least three (3) professional references.

Applicants may also choose to submit three letters of recommendation.

Position Number:

00062935

Position Type:

SAAO Tier II

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.00

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies

Is this position partially or fully funded on ARRA stimulus monies?:

No

Department ID:

442001 - Design and Construction Svcs

AA/EEO:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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