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Admin Specialist II

The University of Tennessee, Knoxville
Knoxville, TN

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Administrative Specialist II

The Tickle College of Engineering (TCE) at the University of Tennessee, Knoxville (UTK), is looking for an Administrative Specialist II interested in working in a team environment dedicated to student success. UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed here: UT Benefits

 The University: The University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 31,700 students, the campus is located within the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university guided by its VolVision strategic plan, it is committed to excellence in teaching, research, scholarship, creative activity, outreach, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally, and embracing the responsible stewardship of resources.

Reporting to the Associate Dean of Academic Affairs for the Tickle College of Engineering, the Administrative Specialist II will serve as a primary liaison between the academic units and the Associate Dean's Office. The position will play an integral role assisting with management of the day-to-day schedule, meetings, and agendas as well as maintaining and revising important documents such as office presentations, meeting minutes, inputting student time, updating a calendar of events, making and reimbursing travel arrangements for the Associate Dean and guest travelers. This position will also coordinate college commencement through speakers, organizing staff attendees, speakers, music, and other aspects for a successful event. This includes assisting with room reservations, invitations, catering orders, and necessary purchases to host college outreach, recruitment, and retention events. This position will also be the liaison for ENGINE database updates, collecting petitions for program acceptance and communicating with students and parents, as well as gather information regarding student grading appeals.




Required Qualifications and Experience:

• Seven years of office management experience or three years of experience with a Bachelors degree in a related field.
• Requires experience working with students in a college or university setting.

Preferred Experience:

• Experience working with a diverse student population.
• Experience in higher education.

• Knowledge of curriculum management and program requirements.


Knowledge, Skills and Abilities:
• Excellent oral communication and writing skills.

• Demonstrated customer service skills.
• Ability to identify and maintain confidential issues.
• Ability to prioritize and handle simultaneous projects.

• Strong organizational skills.

• Proficiency in Microsoft Office
• Ability to learn and utilize technology that supports both students and professional practice (Student Information Systems, Degree Audits, Internet/On-line Resources.)

Application Process:
For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Academic & Student Affairs
Schedule: Full-time
Job Posting: Nov 22, 2022, 1:11:57 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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