Admin Assistant 1

Augusta University

About Us   Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Location   Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 College/Department Information   At the College of Nursing, we champion diversity and nurture individual student success while providing a rigorous but accessible education that prepares you for the nursing workplace, academia, and leadership as you progress throughout your career. You'll be encouraged, challenged, and supported whether pursuing an entry-level bachelor's or master's degree or a Doctor of Nursing practice or Ph.D. degree.  It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and that's thanks to our innovative, challenging, and contemporary curriculum offered across all our various degree programs.  Advanced degree options are available for the bachelor and masters prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Master's Certificates.  CON graduates leave our programs ready to lead and serve our nation's patients. Job Summary   This position maintains academic records and coordinates administrative processes for all students in the College of Nursing (CON) at all campus locations.  Provides backup support for other Academic & Student Affairs administrative support positions as required.  Conducts all operations and communications related to Academic and Student Affairs in a professional manner including respectful and timely communication.  Performs all operations related to Academic and Student Affairs working professionally and/or collaboratively with CON departments and Campus departments staff and faculty. Responsibilities    The duties include, but are not limited to:Provide primary administrative support for the Associate Dean of Student Affairs to include coordinating meetings, calendar management, travel, expense reports, projects, correspondences, etc. Coordinate and Facilitate Student Records Management. Ensure collection of orientation forms.In collaboration with the CON Communications Strategist and the AU Development Officer, manage and update the Scholarship Web Page. Manage and update Scholarship Universe in collaboration with the Office of Financial Aid.  Announce the scholarships to the students and work with the Student Affairs Class Officers to promote the scholarships to the students. Ensure all students are eligible for the scholarships that have applied. Distribute the scholarships to the Scholarship Committee and notify the students of scholarship recipients.Collaborate with BSN and CNL Class Officers to schedule meetings with the Associate Dean of Student Affairs, maintain the Student Organization Bylaws, and collaborates with the CON Communications Specialist to manage and update the Student Organization web page. Collaborates with the Class Officers on the development and distribution of a Student Newsletter.Maintain the semester enrollment report, notebooks, and bi-monthly admission report. Assist Academic and Student Affairs Administrator with collection of data for surveys.Collaborate with the Program Mangers to Ensure Compliance with campus deadlines for student registration, verification of class rosters, submission of Curriculum Inventory Reports, and end of semester grade reports. In collaboration with the Associate Dean of Student Affairs, plan and implement the Academic Standards Hearing Committees to include organizing documents, setting up meeting room, notification of all parties involved, setting up notary, etc. Participate in cross training in Student and Academic Affairs, Maintains accurate and up to date desk references (SOPs) for all responsibilities. Assist with events as needed (i.e. orientation, open houses, convocation, white coat, scholarship ceremony, etc.).Perform other duties and/or activities as needed and/or directed to support the College of Nursing. Required Qualifications   Associate degree from an accredited college or university and a minimum of three years of experience performing secretarial/clerical duties in an office setting. OR High school diploma or GED and six years of progressive responsible experience in an office setting.

Preferred Qualifications   Bachelor's degree from an accredited college or university with progressively responsible experience in administrative support. 3-4 years previous experience in an academic or higher education setting. Proficiency with Banner. Knowledge, Skills, & Abilities   Excellent customer service, multi-tasking, and organizational skills. verbal/written communication skills. Ability to maintain confidentiality.Excellent interpersonal, written, and verbal communication skills.Proficient in Microsoft Office and other computer software/databases.Proficient with Word, Excel, Access, and PowerPoint. Ability to coordinate multiple projects simultaneously. Meet deadlines despite often interruptions, maintain confidentiality, keep accurate records, and make independent decisions. Shift/Salary/Benefits   Shift: Days Mon-Fri.
Pay Grade: 10
Salary Minimum: $15.00
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 11/2/22 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment   All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information   This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees.  "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity   Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply   Consider applying with us today! https://www.augusta.edu/hr/jobs/ search job ID: 251154Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=251154&PostingSeq=1







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