Academic Program Coordinator, Senior
- Employer
- Northern Arizona University
- Location
- Flagstaff
View more
- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Academic Program Coordinator, Senior
Location: W A Franke College of Business
Regular/Temporary: Regular
Job ID: 606813
Full/Part Time: Full-Time
Workplace Culture
NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.
Job Description
The Academic Program Coordinator, Sr. of the Business Graduate Programs includes leading the annual enrollment planning process and implementation of strategies that support the expansion of the MBA programs. All marketing and student recruitment efforts are the responsibility of the Coordinator, who collaborates with other campus departments to grow the prospective graduate student pool and increase quality applicants. In addition, the Academic Program Coordinator, Sr. maintains operations of the Business Graduate programs office, serving as the first point of contact for current MBA students, visitors, faculty, prospective students, vendors, and other NAU departments.
Administrative and Operational Support - 35%
- Monitors program metrics and performance; including enrollment and graduation using CollegeNet.
- Ensures program compliance with all NAU Graduate College policies.
- Trains and advises faculty and students on program guidelines and details.
- Manages and maintains records of program participants and program data, which may include inputting or updating data in a database.
- Acts as main point of contact for program participants and other program stakeholders or constituents, including telephone and email communications; answers questions regarding the program, conducts in-person and online advising sessions.
- Distributes, collects, and processes forms and documents related to the program(s), including program of study and enrollment petitions.
- Researches, summarizes, and analyzes information regarding program participation; calculates statistics and compiles data to prepare special and/or recurring reports.
- May supervise or oversee MBA graduate students assigned to work in the MBA office.
Program Recruitment and Retention - 35%
- Correspond with prospective students, maintain advising calendar, monitor and assist with the admissions process, collaborate with NAU departments and faculty to develop and maintain infrastructure to support recruitment and admissions process.
- Lead role in developing and maintaining the Graduate Programs' strategic marketing, recruitment, and enrollment plan.
- Delivers presentations to current FCB students and prospective students through in-class presentations and webinars.
- Acts as a liaison for program to potential or current students, staff, faculty, or external stakeholders or constituents.
- Assist enrolled MBA students with course registration, technical needs, academic materials distribution, and other student issues that arise.
- Provide other program support as required under the direction of the MBA Graduate Coordinator.
- Develops program content such as brochures and Mailchimp emails to increase awareness of program.
Event Coordination - 20%
- Plan and coordinate welcome BBQ, company tours, International trip and end of the year graduation banquets.
- Coordinate and plan career networking events, alumni events, and social gatherings.
- May be responsible for event coordination in relation to other program(s).
Financial Support - 5%
- Assists with creating program budget and monitors budget for program expenditures.
- Advises department leadership on discrepancies with expenditures.
- Works with finance team to develop best practices.
Other - 5%
- Working to solve problems outside normal scope of program (petitions, change of campus, etc).
- May schedule and participate in meetings or committees on behalf of the program(s).
- Other duties as assigned.
Minimum Qualifications
- Bachelor's degree in relevant field.
- 3-5 years of relevant experience.
- Any combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.
Knowledge, Skills, & Abilities
- Proficiency in Microsoft Office Suite and customer relationship management systems.
- Excellent supervisory, organizational and training skills.
- Skill in program development and execution.
- Skill in coordinating activities, evaluating and reporting data, and establishing priorities.
- Excellent communication and presentation skills.
- Ability to analyze problems and make well-reasoned, sound decisions.
- Ability to work effectively with people from a variety of culturally diverse backgrounds.
- Advanced knowledge of rules, regulations, guidelines, and procedures related to program area.
- Advanced knowledge of organizational practices and principles.
- Works independently.
- Promotes a diverse, inclusive environment.
Background Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
Salary
Salary range begins at $47,634. Annual salary commensurate with candidate's qualifications and related experience.
FLSA Status
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorship for this position.
Application Deadline
December 5, 2022 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
Know Your Rights Poster and Supplements
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.
To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=606813&PostingSeq=1
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Organization
About Northern Arizona University
Northern Arizona University sits at the base of the San Francisco Peaks, on homelands sacred to Native Americans throughout the region. We honor their past, present, and future generations, who have lived here for millennia and will forever call this place home.
Founded in 1899, Northern Arizona University is a community-engaged, high-research university that delivers an exceptional student-centered experience to its nearly 28,000 students in Flagstaff, at 22 statewide campuses, and online. Building on a 123-year history of distinctive excellence, NAU aims to be the nation’s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond. NAU is committed to meeting talent with access and excellence through its impactful academic programs and enriching experiences, paving the way to a better future for the diverse students it serves and the communities they represent.
Why work at Northern Arizona University?
Vision
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.
Mission
NAU transforms lives and enriches communities through high-quality academics and impactful scholarship, creative endeavors, and public service.
Commitment
NAU will educate, support, and empower students from all backgrounds, identities, and lived experiences to reach their full potential and contribute to a more just, equitable, inclusive, prosperous, and sustainable future.
NAU- 2025 Elevating Excellence Priorities
- Academic Excellence
- Student Success
- Commitment to Indigenous Peoples
- Impactful Scholarship
- Mission Driven and Diverse Faculty and Staff
- Community Engagment
- Sustainable Stewards of Resources
Diversity
Northern Arizona University is committed to bringing excellence to our campus through a variety of backgrounds, skills, experiences, and perspectives. We respect and value diversity among our faculty, staff, and students.
Learn more about our affirmative action plan and commitment to diversity.
Benefits for Northern Arizona University Faculty and Staff
Why work at NAU?
- Generous time off and paid parental leave policies (Up to 12 weeks for paid parental leave)
- Staff Community Engagement Time
- Employee (and dependant) Tuition Reduction program at all three Arizona state universities
- Arizona State Medical and Dental programs, as well as NAU Blue Cross Blue Shield
- Summer True Blue Fridays! 9 hour workdays - four days a week!
Why choose Flagstaff?
Flagstaff has a population of about 70,000, rich in cultural diversity. Located at the base of the majestic San Francisco Peaks, Flagstaff is 140 miles north of Phoenix at the intersection of Interstate 17 and Interstate 40.With its elevation of 7,000 feet and four-season climate, Flagstaff is ideal for year-round outdoor activities. Nearby attractions include the Grand Canyon, Lowell Observatory, Oak Creek Canyon, Sedona, Monument Valley, Sunset Crater, Meteor Crater, and Arizona Snowbowl.
Flagstaff was recently ranked the 6th Least Stressful City in the United States by SmartAsset.com. Come see what Flagstaff is all about and search our job openings to see what NAU can offer to you.
Northern Arizona University across Arizona
NAU also has a variety of statewide campuses that are employees work at including, but not limited to:
- NAU- Yuma
- NAU- North Valley (Phoenix, AZ)
- NAU- Phoenix Biomedical Campus
- and many of our Arizona Community Colleges
Diversity
Northern Arizona University is committed to bringing excellence to our campus through a variety of backgrounds, skills, experiences, and perspectives. We respect and value diversity among our faculty, staff, and students.
Learn more about our affirmative action plan and commitment to diversity.
For any questions about Northern Arizona University or employment opportunities please contact HR.Contact@nau.edu.
- Website
- https://nau.edu/nau21/homepage-work-at-nau/
- Telephone
- 928-523-2223
- Location
-
PO Box 4113 Flagstaff, AZ 86011
Flagstaff
AZ
86011
United States
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