POSTING DATE:
November 17, 2022

POSITION:
PT - Administrative Assistant II

SALARY:
$16.19 per hour

QUALIFICATIONS:
Required:
• High School Diploma or equivalent
• Two (2) years of clerical experience

Preferred:
• Additional experience
• Additional education
• Office Management Certification

Additional Eligibility Requirements:
• May require a valid Driver’s License

Classification:
• Non-exempt

Position Type & Work Schedule:
• Part-time (19.5 hours/week), 12 months OR 9 months depending on the position
• Monday-Thursday OR Monday-Friday depending on the position
• May require Fridays, nights, and weekends
• Overtime eligible with supervisors’ approval

Knowledge, Skills and Abilities:
• Good verbal and written communication skills.
• Good interpersonal and customer service skills.
• Good organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work mostly independently or with little direction.
• Detail-oriented and professional.
• Intermediate proficiency with Microsoft Office Suite.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.

Work Environment:
• Indoor office environment, normal noise level, and good lighting.

Physical Demands:
• Sitting for prolonged periods of time, viewing a monitor.
• Must be able to lift up to 10 lbs.

Travel:
• May require some travel within College District

Note:
• Yuma campus
• No benefits

SUMMARY OF FUNCTION:
This position provides clerical/administrative support for a specific department and serves as the point of contact. This position is the second level in the Administrative Assistant Family.

TYPICAL DUTIES:
Serves Students. Provides daily clerical/administrate support to faculty, staff, and students in the assigned department/location. Oversees the front desk/area by answering phones, and responding to inquiries in person, emails, and other forms of communication. Provides coverage for others while out of the office.

Directs students to various locations on campus. Provides detailed information to students and may assist with; admissions, registration, financial aid, testing, and cashiering. Works with student schedules and requests, and follow-ups with students.

Calendar; schedules all appointments, calendaring for supervisor. Reminds supervisor of meeting times. Sets up appointments for other staff in the department. Cancels and resets appointments.

Purchasing; Orders supplies for office and staff. May create requisitions, approves invoices, and may have a P-card with monthly reconciliation duties. Arranges travel and process expenses.

Takes notes at meetings; department, division, committee, councils, or external meetings. Sorts mail and distributes mail daily. Runs reports. Formats PowerPoint presentations with content provided by the supervisor.

Events; request facilities, set up an event, assists with creating marketing materials.

Support and participate in strategic planning initiatives and performs other duties as assigned.


CLOSING DATE:
Position will remain open until a suitable candidate is found.
ADDRESS INQUIRIES TO:
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: Human.Resources@azwestern.edu

APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
1. Completed application
2. Resume